HEHO Alarm Monitoring System
Added: Apr 13, 2016 8:56 am THIS IS A SOURCES SOUGHT SYNOPSIS ONLY. THIS IS NOT A REQUEST FOR OFFERORS OR PROPOSALS. THIS NOTICE DOES NOT REPRESENT A COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION OR AWARD A CONTRACT. INFORMATION RECEIVED WILL BE USED TO DETERMINE THE AVAILABILITY OF TECHNICALLY CAPABLE AND OTHERWISE RESPONSIBLE FIRMS THAT WOULD BE INTERESTED IN SUBMITING OFFERS. The Department of Interior (DOI), National Park Service (NPS), Midwest Regional Office (MWRO), Major Acquisition Buying Office (MABO) is procuring Alarm Monitoring System services and is seeking competent and qualified firms who can provide these services for Herbert Hoover National Historic Site located in West Branch, Iowa. The North American Industry Classification System (NAICS) code for this procurement will be 561621. The Small Business Size Standard is $20.5 million. SCOPE OF WORK The Contractor must provide all management, supervision, personnel, equipment, tools, materials, transportation, and supplies necessary to perform the Alarm Monitoring System services as defined in the Scope of Work (SOW), including monitoring, testing, and inspecting fire alarm system, sprinkler systems, and security systems in various buildings at Herbert Hoover National Historic Site (HEHO). Contractors capable of performing as a prime contractor that meet the requirements stated above are encouraged to submit capability statements no more than five pages in length. Capability statements must include the following information. 1. Company name, address, business size, and annual revenue for the past 3 years. 2. Company status: 8(a), HUBZone, SDVOSB, large business, etc. 3. Affiliate information: parent company, joint venture partners, potential teaming partners. 4. A positive statement of your intention to propose as a prime contractor on any solicitation that may be released as a result of this sources sought notice. Interested firms having the capabilities necessary to meet or exceed the stated requirements are encouraged to submit responses addressing each of the criteria (1-4) as stated above. All responses shall be submitted to Bridget Parizek at Bridget_Parizek@nps.gov no later than 4:00 PM, CST, April 28, 2016. Please reference ¿HEHO Alarm Monitoring System¿ in any email response. This sources sought notice is for informational and planning purposes only. It does not constitute a solicitation and is not to be considered as a commitment by the Government. A Contracting Officer¿s determination will be made to set any projects aside, resulting from this notice, for small or disadvantaged businesses from the qualified sources submitted from this request; therefore, all interested firms are encouraged to submit a response. All firms responding to this sources sought notice are advised that their response to this notice will not be considered for award, all interested parties will be required to respond separately to any solicitations posted as a result of this sources sought notice.
P16PS00997 Department of the Interior National Park Service
4/13/16, 8:56 AM HEHO Alarm Monitoring System
COMBINED SYNOPSIS/SOLICITATION Herbert Hoover National Historic Site Alarm Monitoring System (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Solicitation Number P16PS00997. (III) The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-87-2, effective date April 6, 2016. (IV) This solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 561621, Security Systems Services (except locksmiths). The small business size standard is $20.5 Million. (V) This combined solicitation/synopsis is for purchase of the following commercial item(s): LINE ITEM DESCRIPTION QUANTITY UNIT 00010: The contractor shall provide all labor, supervision, materials and equipment complete monitoring, testing and inspecting of fire alarm system, sprinkler systems and security systems in various buildings at Herbert Hoover National Historic Site in West Branch, Iowa in accordance with the Statement of Work. TOTAL: $______________ (VI) Description of requirements is as follows: Monitoring, testing, and inspecting of fire alarm system, sprinkler systems, and security systems in various buildings at Herbert Hoover National Historic Site. 1.1 Scope of Work Alarm Monitoring System Project Herbert Hoover National Historic Site 110 Park Side Drive West Branch, IA PART 1: GENERAL 1.1 WORK INCLUDES: A. Monitoring, testing and inspecting of fire alarm system, sprinkler systems and security systems in various buildings at Herbert Hoover National Historic Site (HEHO) as follows: 1. Semiannual inspection and testing of the fire alarm systems and annual testing of security alarm systems in nineteen (19) HEHO buildings, per NFPA recommendations. 2. Semiannual activation of the preaction sprinkler systems protecting the Birthplace Cottage, Schoolhouse, Garvin Cottage, Meeting House and the Blacksmith shop to include 100% detection testing and documentation. 3. Annual testing of the security systems in nineteen (19) buildings per accepted industry standards in include verification of proper functioning of all devices and signaling. 4. Remote central station monitoring and emergency dispatch services for 24-hour electronic alarm signal communication equipment to include daily communicator test signal, test documentation, unlimited telephone assistance and 24-hour technical resources. 5. Labor for a maximum of two (2) on-site service calls annually, not to exceed 8 hours each(excluding travel time)in response to emergency service requests for troubleshooting and repairs. Contractor shall respond to request for a service call within 72 hours of notification by phone or e-mail. Any material costs, travel costs, per diem etc. to be excluded. Additional service costs which may be required for repairs shall be covered outside of this agreement and on a case-by-case basis. 1.2 LOCATION: National Park Service, Herbert Hoover N.H.S., 110 Parkside Drive, West Branch, IA 52358. All buildings are within the boundaries of Herbert Hoover National Historic Site. 1.3 SPECIAL PROVISIONS: A. Protection of Resources: The Contractor shall take all necessary measures to provide protection for all cultural and natural resources including, but no limited to vegetation, walkways, roads, buildings and utilities and any other features near the work site or worksites. B. Protection of Workers, Employees, and Visitors: Provide, erect, and maintain barricades and warning signs as needed. Take all necessary precautions to insure the safety of the public and the protection of the work and grounds. 1.4 QUALITY ASSURANCE: A. The contractor's quality control efforts shall ensure that all work meets all federal and state health, safety and environmental codes. Contractor shall meet all applicable codes in order to meet local, state and federal requirements. B. The contractor will abide by all OSHA safety standards and regulations in the performance of this work including the use of applicable proper personal protective equipment (PPE), and fall protection. Contractor will be required to follow all park safety policies and procedures in-line with Department of the Interior and National Park Service standards. C. Materials shall be warranted according to the manufacturer's specifications as provided in project completion documentation. 1.5 JOB REQUIREMENTS: A. Examination of Site: Before submitting bids for the work, each bidder is encouraged to have examined the site and satisfied him/herself as to the existing conditions under which he/she will be pledged to operate or that in any manner might affect the work under this Contract. PART 2: OPERATION AND EXECUTION: 2.1 PRECONSTRUCTION CONFERENCE: Prior to the beginning of service, the Contracting Officer will arrange a meeting with the Contractor. 2.2 SUPERVISION: A. The Contractor will take into consideration that they will be working in public buildings and areas and should conduct work according to Park standards and in a professional manner. The contractor shall ensure its activities ensure the highest degree of protection to all park resources, employees, and visitors. B. The contractor shall abide by all National Park Service laws, regulations, and policies. The contractor shall follow and adhere to the requests and directions of the designated Park contact, Contracting Officer Representative, and Contracting Officer. 2.3 HOURS OF OPERATIONS: A. The Contractor shall coordinate with the designated Park contact to notify when work will commence and when it will be completed. This will be coordinated tough on-site meetings, telephone, fax and email correspondence. B. The Contractor will perform work during the hours of 7:30 AM - 5:30 PM, Monday tough Friday. No work will be performed on weekends or on federal holidays. Request to work outside of this schedule must be submitted in writing 48 hours prior to work, and approved by the Contracting Officer in advance. 2.4 CLEAN-UP: A. Any debris that is generated by the performance of this contract shall be removed from the site daily. Disposal of debris on Government property will not be permitted. Contractor is required to furnish all permits required for the hauling and disposal of all debris and to comply with all local and state regulations. B. Contractor will properly dispose of all waste material offsite as a means and location determined by the Contractor. No project waste will be stored or left onsite nor will Park dumpsters be used to contain project waste materials. C. Protect existing structures, structural components and the work of other trades against damage during execution of the work. Correct any such damage by cleaning, repairing and/or replacing as directed by the Contracting Officer. PART 3: MEASUREMENT AND PAYMENT 1. PAYMENT: Payment will be made monthly, when all specified services have been performed, a final inspection has been conducted by a designated Contracting Officer Representative, and an invoice has been submitted and accepted. (VII) Place of performance is 110 Parkside Drive, West Branch, IA 52358. A (VIII) FAR 52.212-1, Instructions to Offerors - Commercial Items (OCT 2015) applies to this acquisition. (IX) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. It is expected enough technically acceptable proposals will be submitted to allow for award without discussion. It is highly recommended that offerors provide their best pricing with their initial offer. EVALUATION FACTORS Technical Evaluation Criteria: FACTOR 1: Technical Capability - Offer shall provide a brief synopsis to the "Knowledge and Skills" as listed in the Statement of Work, which can be found as Attachment labeled "Statement of Work". This may be in the form of a resume. Information should be short and concise, but provide the Government with enough detail to determine if the offeror meets the Government's technical criteria. FACTOR 2: Past Performance - the Government considers this criterion technically acceptable when the offeror has submitted no less than two examples of a previously completed project/contract that is of similar size and scope, plus provide contact information of at least (2) references in relation to the projects listed. Contact information shall include name, phone, address, and email if available. FACTOR 3: Price - Price for solicitation will be subjectively evaluated for Best Value and Realism by the Government, considering total cost of all items to reach the best value for the Government, price and other factors considered. (X) The offeror must submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (APR 2016), with its quote. (XI) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items (MAY 2015), applies to this acquisition. (XII) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (MAR 2016) applies to this acquisition. The following clauses under subparagraph (b) apply: (1), (14), (22), (25), (26), (27), (28), (29), (30), (32), (33), (40), (41), (44), and (50) The following clauses under subparagraph (c) apply: (1), (2), (3), (4), and (8) (XIII) Additional Contract Requirements: 52.204-7 System for Award Management. (JUL 2013) 52.204-13 System for Award Management Maintenance. (JUL 2013) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.212-4 Contract Terms and Conditions-Commercial Items (MAY 2015) - DEVIATION FAR 52.212-4, Paragraph (c) is hereby tailored as follows: (c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as paying office, appropriation data, etc. , which may be changed unilaterally by the Government. 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts. (SEP 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (DEC 2013) 52.237-1 Site Visit (APR 1994) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Interested offerors can contact Mike Torkelson at Michael_Torkelson@nps.gov or 319-643-7874 to set up a site visit. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of Provision) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.252-6 Authorized Deviations in Clauses (APR 1984) 1452.228-70 Liability Insurance - Department of the Interior (JUL 1996) (a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows: $100,000.00 for each person $50,000.00 for each occurrence $500,000.00 for property damage (b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work. (End of clause) Electronic Invoicing and Payment Requirements A Invoicing Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically tough the U.S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: http://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Vendor's Invoice, along with any other supporting documentation as stipulated by the Contracting Officer. The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause) AUTHORITIES AND DELEGATIONS (SEPT 2011) (a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work. (b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment. (c) The COR is not authorized to perform, formally or informally, any of the following actions: (1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract; (2) Waive or agree to modification of the delivery schedule; (3) Make any final decision on any contract matter subject to the Disputes Clause; (4) Terminate, for any reason, the Contractor's right to proceed; (5) Obligate in any way, the payment of money by the Government. (d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause. (e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract. (f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR. (g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk. (End of local clause) (XIV) The Government intends to award a firm-fixed-price order resulting from this solicitation. (XV) Quotes are required to be received in the contracting office no later than 2:00 P.M. CT on May 31, 2016. All quotes must be emailed to the attention of Bridget Parizek. The email address is bridget_parizek@nps.gov. (XVI) Any questions regarding this solicitation should be directed to Bridget Parizek at bridget_parizek@nps.gov. LIST OF DOCUMENTS AND ATTACHMENTS Attachment 1 - SCA Rates_Cedar County_11 Pages
P16PS00997 Department of the Interior National Park Service National Office
5/16/16, 2:29 PM