Access Control System (ACS)
Added: Jan 24, 2018 3:42 pm COMBINED SYNOPSIS/SOLICITATION Date: 24 January 2018 This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for an Access Control System as described under the requirements section of this solicitation and accompanying requirements attachment. This serves as a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The associated North Amercian Industrial Classification System (NAICS) code is 561621 Security Systems Services (except Locksmiths) with a small business size standard of $20.5 million. This acquisition is a small business set-aside and all capable offerors may submit proposals. This solicitation is subject to FAR Clause 52.219-14, "Limitations on Subcontracting". FAR Clause 52.219-14 states that any small business prime contractor who is a manufacturer of the supplies shall "perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials". This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is for an Access Control System (ACS) at Wright-Patterson Air Force Base (WPAFB) compatible with current HID badges and DSX ACCESS system, as described under the requirements section of this solicitation. An award, if any, will be made to the responsible Offeror who submits a proposal that: 1. Conforms to the requirements of the solicitation. 2. Receives a rating of "Acceptable" on the Technical Capability evaluation factor.3. Is deemed the lowest price technically acceptable (LPTA). Submittal of quotes in response to this solicitation constitutes agreement by the Offeror of all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet at website http://farsite.hill.af.mil. The Government reserves the right to award without discussions or make no award at all depending upon the quality of proposals received and the price fair and reasonableness of proposals received. The solicitation number for this requirement is FA8601-18-Q-0038 and is hereby issued as a combined synopsis/solicitation using FAR 12, Acquisition of Commercial Items and FAR Subpart 13, Simplified Acquisition Procedures. NAICS Code: 561621 Security Systems Services (except Locksmiths)Business Size Standard: $20.5 million Acceptable means of Submission: All submissions must be submitted electronically to the following email address kimberly.conley.3@us.af.mil by 1:00pm EST on Monday, 5 February 2018. Any correspondence sent via e-mail must contain the subject line "FA8601-18-Q-0038 ACS". The proposal may be sent via multiple emails as long as they are numbered. Each email should not exceed 5 megabytes including attachments. E-mails with compressed files will not be accepted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get tough the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. This solicitation incorporates FAR provisions and clauses in effect tough Federal Acquisition Circular (FAC) Fac 2005-95, effective 19 January 2017; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20161222, effective 22 December 2016; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2017-1003, effective 03 Oct 2017.Delivery Schedule: 12 Weeks After Date of Contract (ADC) Delivery Destination: AFLCMC/WWSAttn: Stephen Uyehata2240 B StreetBuilding 11, Room 069Wright-Patterson AFB, OH 45433-7102 Delivery Type: FOB Destination (As defined in FAR 2.101-Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Requirements: The ACS must adhere to the specifications listed below and in the Statement of Work (Attachment 1): •· The system shall include the following equipment and material after the system is installed, and the contractor shall test and certify that the system meets all requirements.•o Access system software•o Controllers •o Proximity readers with magnetic locks•o Wiring, conduit, and door hardware•· The contractor shall install all equipment and the installation shall adhere to communications industry, Air Force and Underwriters Laboratory standards.•· The system shall be software based and readily accept software enhancements for technology updates. This may include performance enhancements, new features, and optional features.•· Per ICD 705 standards, the automated personnel ACS shall ensure that the probability of an unauthorized individual gaining access is no more than one in ten thousand while the probability of an authorized individual being rejected access is no more than one in one thousand. Manufacturers must certify in writing that their system meets these criteria.•· The contractor shall provide a one-year warranty covering all defects in materials and workmanship to commence after final testing and acceptance. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be technically acceptable and the lowest price technically acceptable (LPTA). Technical Capability and Price will be used to evaluate all offers. The anticipated award is Firm-Fixed Price-LPTA. The quotations may be in any format but MUST include: 1. Proposing company's name, address, DUNS number, Cage Code, and TIN2. Point of contact's name, phone, and email3. Quotation number & date4. Timeframe that the quote is valid5. Individual item price6. Total price including shipping (Net 30), No Progress Payments7. Shipping (FOB Destination)8. Delivery Schedule9. Completed copy of FAR 52.212-3 Alternate I (attached) Important Notice to Contractors: Quotations MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements listed above. The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the Offeror. Before price is considered, the proposal must meet the technical specifications of this solicitation. Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. Additional Instructions to Offerors: The following paragraphs in the provision at FAR 52.212-1-Instructions to Offerors-Commercial Items are tailored as follows:(a) North American Industry Classification System (NAICS) code and small business size standard are as specified above(b) Submission of offers is as prescribed in the text of this synopsitation Proposal Content: Proposals shall consist of two separate parts, a technical proposal and a price proposal. Length of the proposal shall not exceed ten (10) typed pages, with margins no smaller than 1 inch, and type font no smaller than 12 point, Times New Roman font. Proposals not submitted in accordance with these requirements may be considered non-responsive.Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply repase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired. Technical Proposal: Describe how the offeror will provide for the ACS described above under "Requirements."Price Proposal:Price List: The offeror shall provide a price for an ACS to fulfill the minimum requirements. The price list must specify an effective date, which shall be the date that proposals are due and have an expiration date no earlier than one year from the date that proposals are due. Prices should be proposed as F.O.B. destination per the definition in FAR 2.101-Definitions, which can be accessed at http://farsite.hill.af.mil/vffara.htm.Representations and Certifications: Offerors shall submit the following representations and certifications, which are incorporated into the draft FFP contract with its price proposal. FAR 52.212-3-Offeror Representations and Certifications-Commercial Items (Jan 2017) with its Alternate I (Oct 2014)If the offeror has not completed the representations and certifications listed above online in the System for Award Management (http://www.sam.gov), the offeror shall complete these representations and certifications (as prescribed therein) and submit them with the offeror's price proposal. Evaluation Factors: The Government will use Simplified Acquisition Procedures permitted by FAR 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items to evaluate proposals submitted in response to the solicitation. The factors that shall be used to evaluate proposals are Technical and Price, as expounded below. Evaluation will be based on Lowest Price Technically Acceptable. FACTOR 1 - Technical: Pursuant to evaluation of all requirements, the Technical factor will receive an overall rating of either "Acceptable" or "Unacceptable" using the rating and descriptions in the table below: Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation. Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation. In determining whether a technical proposal is Acceptable or Unacceptable, the Government will consider the extent to which the technical proposal demonstrates the offeror's ability to meet all of the factors as outlined in the Statement of Work (Attachment 1). FACTOR 2 - Price: Price proposals will be evaluated to determine if unit prices are fair and reasonable using the techniques described in FAR 13.106-3(a).Evaluation Process: (a) The Government will initiate evaluation of all evaluation factors on all proposals. The Government will consider, toughout the evaluation, the "correction potential" of a proposal including whether any proposal deficiency can be rectified and whether any uncertainty can be resolved. The judgment of such "correction potential" is within the sole discretion of the Government. (b) If, pursuant to initial evaluation, the Government rates the Technical factor as "Unacceptable", or if the Government determines that there is some other deficiency or uncertainty relative to an offeror's proposal, and in the Government's judgment, the deficiency is rectifiable or the uncertainty is resolvable, the Contracting Officer (CO) may open discussions and may continue discussions as long as, in the Government's judgment, the deficiency is rectifiable or the uncertainty is resolvable. (c) For the purpose of conducting discussions, if the Government rates the Technical factor as "Unacceptable", or if the Government determines that there is some other deficiency or uncertainty relative to an offeror's proposal, the entire proposal will be rated "Unacceptable." At the conclusion of discussions, if the Technical factor is rated "Unacceptable", or if any deficiency or uncertainty relative to the proposal has not been resolved, evaluation of that proposal will be considered final. The entire proposal will be rated "Unacceptable" and no further consideration will be given to that proposal for award. (d) For the purpose of award without discussions, if pursuant to initial evaluation, the Government rates the Technical factor as "Unacceptable", or if the Government determines that there is some other deficiency or uncertainty relative to an offeror's proposal, notwithstanding that any deficiency may be rectifiable or any uncertainty may be resolvable, the entire proposal will be rated "Unacceptable," the initial evaluation will be the final evaluation, and no further consideration will be given to that proposal for award. Unless the Government has received a prior written notice that an offeror has withdrawn its proposal, the Government may accept the proposal in whole or in part before the proposal's expiration date.Attachments: 1. Statement of Work 2. FAR 52.212-3(b) Alt I 3. CLINs, Provisions, and Clauses Please direct all questions to Ms. Kimberly Conley, kimberly.conley.3@us.af.mil. FA8601-18-Q-0038 Department of the Air Force Materiel Command Lifecycle Management Center Wright Patterson Air Force Base
1/24/18, 3:42 PM Access Control System
Added: Dec 11, 2017 2:46 pm SOURCES SOUGHT SYNOPSIS (Not a Notice of Solicitation)The United States Air Force, AFLCMC/PZI Base Support Contracting Branch, Wright-Patterson AFB, Ohio is seeking capabilities packages of potential sources including Small Business (SB), 8(a), HUBZone, and Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. This Sources Sought Synopsis is published for market research purposes only, to identify potential sources capable of providing and installing an access control system (ACS) at Wright-Patterson Air Force Base compatible with current HID badges and DSX ACCESS system.TECHNICAL REQUIREMENTS and SALIENT CHARACTERISTICSThe ACS must adhere to the specifications listed below:• The system shall include the following equipment and material after the system is installed, the contractor shall test and certify that the system meets all requirements.o Access system softwareo Controllers o Proximity readers with magnetic lockso Wiring, conduit, and door hardware• The contractor shall install all equipment and the installation shall adhere to communications industry, Air Force and Underwriters Laboratory standards.• The system shall be software based and readily accept software enhancements for technology updates. This may include performance enhancements, new features, and optional features.• Per ICD 705 standards, the automated personnel ACS shall ensure that the probability of an unauthorized individual gaining access is no more than one in ten thousand while the probability of an authorized individual being rejected access is no more than one in one thousand. Manufacturers must certify in writing that their system meets these criteria.• The contractor shall provide a one-year warranty covering all defects in materials and workmanship to commence after final testing and acceptance.As a reminder, these are draft salient characteristics and technical requirements which are subject to be changed.The North American Industry Classification System (NAICS) code for this requirement is 561621 Security Systems Services (except Locksmiths), with a size standard of $20.5 million. The Government reserves the right to consider a small business set-aside based upon responses hereto for any subsequent action. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. No set-aside decision has been made. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must perform at least 50% of the effort, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14.The Air Force anticipates an acquisition for a Firm Fixed Price contract.Any information submitted by respondents to this sources sought synopsis is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any Government assessments. The Government's assessment of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small businesses, or any particular small business program.INSTRUCTIONS:1. The information below provides a "Contractor Capability Survey" to allow you to document your company's capabilities in meeting these requirements.2. If, after reviewing these documents, you desire to participate in the market research, please complete and return the Contractor Capability Survey below. Response format and due date information is specified at the bottom portion of this notice. Failure to provide a complete response may result in the Government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)3. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged.Questions relative to this market survey should be addressed via email to Ms. Kimberly Conley, AFLCMC/PZIBC, at kimberly.conley.3@us.af.mil.CONTRACTOR CAPABILITY SURVEY:Business Information:Please provide the following business information for your firm: Company/Institute Name: Address: Point of Contact: CAGE Code: Phone Number: Email Address: Web Page URL:Based on North American Industry Classification System (NAICS) code 561621, size standard of $20.5 million, please circle Yes or No as to whether your company is: Small Business (Yes / No) Small Disadvantaged Business (Yes / No) 8(a) Certified (Yes / No) HUBZone Certified (Yes / No) Veteran-Owned Small Business (Yes / No) Service-Disabled Veteran-Owned Small Business (Yes / No) Women-Owned (WO) (Yes / No) Economically Disadvantaged Women-Owned Small Business (Yes / No) Please indicate if your company is domestic or foreign owned (if foreign, please indicate the country of ownership). Indicate if you are the manufacturer or provide the name and size of the manufacturer of the product(s) you will be supplying. Please provide a statement that the respondent will allow or will not allow the Government to release proprietary data. The Air Force will handle proprietary items in accordance with FAR 2.101 and 3.104. Please provide information about the firm's standard warranty. Please provide recent sales history to commercial companies in order to determine commerciality. Please provide a statement to acceptability of the following proposed provisions and clauses, as they are determined to be consistent with customary commercial practice.At this time the following non-commercial clauses are being considered for inclusion in the solicitation package:FAR 52.204-7, System for Award ManagementFAR 52.204-13, System for Award Management MaintenanceFAR 52.204-16, Commercial and Government Entity Code ReportingFAR 52.204-18, Commercial and Government Entity Code MaintenanceFAR 52.232-39, Unenforceability of Unauthorized ObligationsFAR 52.252-1, Solicitation Provisions Incorporated by ReferenceFAR 52.252-2, Clauses Incorporated by ReferenceFAR 52.252-5, Authorized Deviations in ProvisionsFAR 52.252-6, Authorized Deviations in ClausesDFARS 252.203-7002, Requirement to Inform Employees of Whistleblower RightsDFARS 252.204-7003, Control of Government Personnel Work ProductDFARS 252.225-7002, Qualifying Country Sources as SubcontractorsDFARS 252.225-7048, Export-Controlled ItemsDFARS 252.243-7001, Pricing of Contract ModificationsAFFARS 5352.201-9101, OmbudsmanAFFARS 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS)AFFARS 5352.223-9001 Health and Safety on Government InstallationsAttention: Small business respondents who are interested in submitting a proposal as the prime contractor for this effort: The acquisition strategy for this requirement has not been decided; however, the Air Force is contemplating setting this acquisition aside for small businesses if there is sufficient demonstrated interest and capability. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that two or more small business prime contractors must be capable of providing at least 50% of the entire scope of providing the ACS, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14, Limitations on Subcontracting. Provide specific details and rationale as to how compliance with FAR clause 52.219-14 would be achieved, including specific details regarding teaming arrangements, etc. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided.Attention All potential respondents: If this acquisition is not set aside for small business, it is anticipated that the contract may contain a small business utilization requirement. Please provide feedback on what areas of this requirement are likely candidates for small business subcontracting.CAPABILITIES PACKAGE:All interested firms shall submit a response demonstrating their capabilities to provide the requested items to the primary point of contact listed below. Any information submitted by respondents to this sources sought synopsis is voluntary. As stipulated in Federal Acquisition Regulation 15.201, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any information submitted by respondents to this sources sought synopsis is voluntary and will not be returned. The Government will not reimburse any costs incurred or associated with the submission of information in response to this notice. The decision to solicit for a contract shall be solely within the Government's discretion. Responses are limited to 5 pages and may be submitted electronically to the following email address: kimberly.conley.3@us.af.mil in a Microsoft Word compatible format or mailed to AFLCMC/PZIBC POC: Ms. Kimberly Conley, 1940 Allbrook Drive, Suite 3 Building 1 Room 109, Wright-Patterson AFB, OH 45433-5344 to be received no later than 3:00 p.m., EST, Friday, December 15, 2017. Direct all questions concerning this acquisition to Ms. Kimberly Conley at kimberly.conley.3@us.af.mil or 937-522-4575.The Government's assessment of the capability statements received will factor into whether any forthcoming solicitation will be solicited as full and open or set-aside for small business, or any particular small business program (e.g. SDVOSB, EDWOSB, HUBZone, 8(a), etc.).Be advised that all correspondence sent via e-mail shall contain a subject line that reads "Access Control System" If this subject line is not included, the e-mail may not get tough e-mail filters at Wright-Patterson AFB. Filters are designed to delete emails without subject lines or with suspicious subject lines or contents. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, or .xls documents are attached to email.Attachments:1. Draft SOW FA8601-18-Q-0038 Department of the Air Force Materiel Command Lifecycle Management Center Wright Patterson Air Force Base
12/11/17, 2:46 PM