Annual Maintenance Support Services for a Thermo Fisher Orbitrap Fusion Lumos ETD LC-MS system
INTRODUCTION PURSUANT TO FAR Subpart 5.2-Synopses of Proposed Contract Actions, THIS IS A PRE-SOLICITATION NOTICE OF A PROPOSED CONTRACT TO ACTION. THIS IS A PRE-SOLICITATION NON-COMPETITIVE NOTICE OF INTENT TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Institute on Drug Abuse (NIDA), Office of Acquisitions, Contracts Management Branch Red, NIA Section on behalf of the National Institute on Aging intends to negotiate and award a contract for Data Science Assistance services in Neurodegenerative Disease. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 811219: Other Electronic Precision Equipment Repair and Maintenance with a Size Standard of $20.5 million. REGULATORY AUTHORITY The resultant contract will include all applicable provisions and clauses of the Federal acquisition Requlation (FAR) in effect tough the Federal Acquisition Circular (FAC) 2005-101, dated October 26, 2018. STATUTORY AUTHORITY This acquisition is conducted as non-competitive under the authority of 41 U.S.C. 253(c) under provisions of the statutory authority of FAR Subpart 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source. DESCRIPTION OF REQUIREMENT Project Description Project Title: Annual Maintenance Support Services for a Thermo Fisher Orbitrap Fusion Lumos ETD LC-MS system. General Requirements Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below: Scope: Contractor shall maintain and repair the Ultimate 3000 HPLC and Fusion Lumos ETD Mass Spectrometer to ensure they operate within the manufacturer's standard product specifications as determined by Thermo Fisher. Contractor shall provide labor and parts needed. 2. Preventative Maintenance (PM): Contractor shall provide one PM per calendar year. during each twelve-month period. Each inspection will evaluate instrument performance and provide calibrations, alignments, lubrication and part replacement as necessary to maintain the instrument operation substantially in accordance with the published technical specifications for the instrument. Inspections must comply with Original Equipment Manufacturer (OEM) equipment manuals. 3. Service and Repair: Contractor shall provide unlimited technical support (telephone) and service repairs at no additional cost to the Government. If technical support is unsuccessful, contactor shall provide unlimited number of demand on-site service visits with a maximum 72-hour response. Contractor shall provide OEM certified parts for preventative maintenance and service repairs, except for consumables, at no additional cost to the Government. Shipping and handling parts under warranty or contract shall not be charged to the Government. Contractor shall provide an OEM service technician to perform preventive maintenance inspections, service repairs and technical support. Purpose and Objectives The purpose of this acquisition is to acquire maintenance services to support a a Thermo Fisher Orbitrap Fusion Lumos ETD LC-MS system used by the NINDS Protein/Peptide Sequencing Facility (PSF). To ensure standardization of research data and continuation of equipment warranties, maintenance may only be performed by the original equipment manufacturer, Thermo Electron North America LLC. The purpose of this requirement is to obtain preventive maintenance services on existing Government-owned laboratory equipment manufactured by Thermo Electron. The contractor shall be an Original Equipment Manufacturer (OEM) Authorized Service Provider of the Thermo Fisher Orbitrap Fusion Lumos ETD LC-MS system, and all services shall be performed by OEM certified factory-trained technicians using genuine OEM parts. Only Thermo Electron North America LLC is capable of providing the necessary support services because the equipment requiring hardware and software maintenance is proprietary to this company, the original equipment manufacturer. As such, only Thermo Electron North America LLC is authorized to provide service and parts for this equipment. No other company is able to provide original equipment manufacturer (OEM) parts, OEM trained technicians, or OEM-licensed software upgrades. This FACSAriaII flow cytometer requiring maintenance is used for research purposes and non-functional or inappropriately calibrated equipment would irreparably damage to the Laboratory of Molecular Medicine and Neuroscience (LMMN) longitudinal research data. For these many reasons and to ensure continuity of scientific research data, Thermo Electron North America LLC is the only contractor capable of meeting the needs of this requirement. Period of Performance The period of performance will consist of one base year as specified below: April 30th, 2019 tough April 29th, 2020 (base) April 30th, 2020 tough April 29th, 2021 (year 1) April 30th, 2021 tough April 29th, 2022 (year 2) April 30th, 2022 tough April 29th, 2023 (year 3) Sole Source Justification: Thermo Electron is the only contractor who has manufacturer-trained and certified technicians to maintain and upgrade their patented and proprietary software and hardware. They are the only firm who can provide updates to their scientific equipment and software. They are the only firm who manufactures and certifies replacement parts for this equipment. All required parts and supplies for this equipment must be purchased from Thermo Electron. Replacement parts or accessories must be compatible with the existing system. All manufacturer training is provided for Thermo Electron engineers only and they do not allow third-party vendors to provide preventive maintenance nor emergency repair services on their equipment. CLOSING STATEMENT This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount. The technical proposal must include CV information for proposed Key Personnel that meet the minimum requirements specified above. In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. All responses must be received by 26 March 2019 at 3PM Eastern Time and must reference number HHS-NIH-NIDA-SSSA-19-004333. Responses must be submitted electronically to Andrea King, andrea.king@nih.gov, and must reference the solicitation number HHS-NIH-NIDA-SSSA-19-004333, on your electronic request. FAX requests are not accepted. "All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.". HHS-NIH-NIDA-SSSA-19-004333 Department of Health and Human Services National Institutes of Health
3/11/19, 2:17 PM Annual Maintenance Support Services for a Thermo Fisher Orbitrap Fusion Lumos ETD LC-MS system
Description: This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only. Background: The National Institute of Neurological Disorders and Stroke (NINDS) is a part of the National Institutes of Health (NIH), conducting research into the cause, treatment, and prevention of neurological disorders. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease. Protein/Peptide Sequencing Facility (PSF) offers Mass Spectrometry-based Proteomics Services to labs at NINDS and NIH neuroscience community. Maintenance support services will ensure continuity of research and equipment functionality. Purpose and Objectives: The purpose of this acquisition is to acquire maintenance services to support a a Thermo Fisher Orbitrap Fusion Lumos ETD LC-MS system used by the NINDS Protein/Peptide Sequencing Facility (PSF). To ensure standardization of research data and continuation of equipment warranties, maintenance may only be performed by the original equipment manufacturer, Thermo Electron North America LLC. The purpose of this requirement is to obtain preventive maintenance services on existing Government-owned laboratory equipment manufactured by Thermo Electron. The contractor shall be an Original Equipment Manufacturer (OEM) Authorized Service Provider of the Thermo Fisher Orbitrap Fusion Lumos ETD LC-MS system, and all services shall be performed by OEM certified factory-trained technicians using genuine OEM parts. Project requirements: Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below. Scope: Contractor shall maintain and repair the Ultimate 3000 HPLC and Fusion Lumos ETD Mass Spectrometer to ensure they operate within the manufacturer's standard product specifications as determined by Thermo Fisher. Contractor shall provide labor and parts needed. 2. Preventative Maintenance (PM): Contractor shall provide one PM per calendar year. during each twelve-month period. Each inspection will evaluate instrument performance and provide calibrations, alignments, lubrication and part replacement as necessary to maintain the instrument operation substantially in accordance with the published technical specifications for the instrument. Inspections must comply with Original Equipment Manufacturer (OEM) equipment manuals. 3. Service and Repair: Contractor shall provide unlimited technical support (telephone) and service repairs at no additional cost to the Government. If technical support is unsuccessful, contactor shall provide unlimited number of demand on-site service visits with a maximum 72-hour response. Contractor shall provide OEM certified parts for preventative maintenance and service repairs, except for consumables, at no additional cost to the Government. Shipping and handling parts under warranty or contract shall not be charged to the Government. Contractor shall provide an OEM service technician to perform preventive maintenance inspections, service repairs and technical support. GOVERNMENT RESPONSIBILITIES: Government shall provide Contractor personnel reasonable access to the Equipment whenever Service is required. Customer shall cooperate with Contractor personnel so that Service can be performed efficiently and without interruption. Contractor shall be allowed use of Customer Equipment which Thermo Fisher personnel deem necessary to perform the Services. DELIVERY OR DELIVERABLES: The contractor shall provide maintenance/repair reports at conclusion of each visit or within two business days of visit. Anticipated period of performance: April 30th, 2019 tough April 29th, 2020 (base) April 30th, 2020 tough April 29th, 2021 (year 1) April 30th, 2021 tough April 29th, 2022 (year 2) April 30th, 2022 tough April 29th, 2023 (year 3) Other important considerations: All service technicians providing services under this requirement must be original equipment manufacturer (OEM) certified to perform maintenance on Thermo Fisher Orbitrap Fusion Lumos ETD LC-MS. Service technicians must have completed any OEM-required training for this certification. The contractor must provide copies of these certificates for all service for this requirement, if requested by Contracting Officer's Representative. Capability statement /information sought. Clearly indicate whether respondents must provide, as part of their responses, a capability statement, "white paper," answers to questions/issues, etc. This may include requests for: respondents' opinions about the difficulty and/or feasibility of the potential requirement or proposed acquisition, possible solutions and approaches that may currently exist in the marketplace, and information regarding innovative ideas or concepts; information regarding respondents': (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; and (e) examples of prior completed Government contracts, references, and other related information; general information regarding the respondent's estimate or rough order of magnitude of the effort or time that may be required for completion of the work. (NOTE: This type of information may only be requested as part of an RFI. However, care must be exercised in requesting such information. Information requested must be: (a) necessary; (b) broad in scope; and (c) used for planning purposes only. Detailed estimates must not be requested.); The respondent must also provide their DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc., pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements. One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2" x 11" paper size, with 1" top, bottom, left and right margins, and with single or double spacing. The information submitted must be must be in and outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required. The response is limited to ten (10) page limit. The 10-page limit does not include the cover page, executive summary, or references, if requested. The response must include the respondents' technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. All responses to this notice must be submitted electronically to the Contract Specialist and Contracting Officer. Facsimile responses are NOT accepted. The response must be submitted to Andrea King at e-mail address andrea.king@nih.gov. The response must be received on or before 9 March 2019, 3PM Eastern Time. "Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)." . HHS-NIH-NIDA-SSSA-19-004333 Department of Health and Human Services National Institutes of Health
2/27/19, 10:56 AM