R617--Document Digitization Ann Arbor VAAHCS
Special Notice The Ann Arbor VA Healthcare System Department of Veterans Affairs Medical Center (VAMC) is soliciting and intends to award a firm fixed price contract for Document Digitization Services in support of the Ann Arbor VA Healthcare System located at 2215 Fuller Road Ann Arbor, MI 48105-2303. NAICS code is 561410 Document Preparation Services, size standard is $19.0 million. The Government intends, in accordance with FAR 13.106-1(b)(2) (only one responsible source), to award a one-time contract to the Iron Mountain Information Management, LLC, 85 New Hampshire Ave Ste 150, Portsmouth, NH 03801. This notice is to identify potential offerors capable of providing digitizing records. Responses to this Sources Sought Notice should demonstrate the firm's ability, capability, and responsibility to provide the principal components of supplies listed in the attached document. Responses should include the following information: Verify that the business is under 561410 of the North American Industry Classification System (NAICS), Verification of Size Standard under the NAICS, Business name, address, Point-of-Contact, if in possession of a Federal Supply Schedule contract, and if the business has verification as a Service Disabled Veteran Owned Small Business or Veteran Owned Small Business. All information is to be submitted via e-mail at Cierra.Joshua@va.gov Information provided will not be returned. All responses shall be in the English Language. Responses are due by 2:00 P.M. (EST) on Wednesday, May 6, 2026. No submissions will be accepted after this date and time. Questions can be submitted electronically to Cierra.Joshua@va.gov. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issue an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey. 36C25026Q0350 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
5/1/26, 2:52 PM R617--Document Digitization Ann Arbor VAAHCS
The Department of Veterans Affairs Veterans Integrated Service Network 10 seeks document digitization services for the Ann Arbor VA Healthcare System, with quotes due July 24, 2026. This procurement is 100 percent set aside for Service-Disabled Veteran-Owned Small Businesses.
Place of performance is Ann Arbor, Michigan. The work involves converting approximately 69 boxes of hard-copy medical records from the Radiation Oncology Department into digital images through a backfile process, producing an estimated 151,580 total images. Services include scanning at 300 DPI in black and white, document preparation, scan resolution standardization, 100 percent quality assurance verification, searchable PDF image output, indexing with double-key verification on two fields, partial document reassembly, and return shipment of boxes. The contractor must complete the work within eight weeks of document receipt and perform all tasks during normal business hours (8:00 AM to 5:00 PM EST, Monday through Friday). The contractor supplies all personnel, equipment, and supplies, maintains records and archival management accreditation, and complies with privacy, security, and HIPAA requirements outlined in the included Business Associate Agreement.
The base contract term runs from August 1, 2026 to July 31, 2027, at a firm fixed price with a total estimated value of $19 million. This is a single-award procurement under FAR Parts 12 and 13. The NAICS code is 561410, Document Preparation Services; PSC is R617, Support – Administrative: Electronic Records Management Services. Invoicing is monthly in arrears via electronic funds transfer. Written questions must be submitted via email to Cierra.Joshua@va.gov; phone calls and facsimiles will not be accepted. Past performance evaluations are due by the solicitation closing date at the same email address.
36C25026Q03580_2 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
7/17/26, 2:28 PM R617--Document Digitization Ann Arbor VAAHCS
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10, awarded contract 36C25026P0978 to DBP Inc. on September 18, 2026, for document digitization services at the Ann Arbor VAAHCS under a Service-Disabled Veteran-Owned Small Business sole-source set-aside. The contract value is $27,864.32.
36C25026P0978 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
9/21/26, 1:37 PM