7B20--Conference Room AV Equipment and Installation Upgrade Bay Pines
The Department of Veterans Affairs Veterans Integrated Service Network 8 is seeking SDVOSB/VOSB sources capable of providing audio/visual integration, equipment, and installation services for the Bay Pines VA Medical Center Executive Conference Room, with responses due July 27, 2026. This is a Sources Sought Notice issued solely for market research and planning purposes and carries a Service-Disabled Veteran-Owned Small Business set-aside.
Work will be performed at Building 22, Room 405, Bay Pines, Florida 33744. The scope includes installation of new AV systems comprising four 86-inch LG ultra-high-definition displays with optional 136-inch LED video wall, two auto-tracking PTZ cameras, five AVoIP encoder/decoder pairs, dual Nureva audio bars, one QSC control and DSP unit, a Barco CX-50 ClickShare wireless system, a 10-inch touch control panel, Cat6A shielded cabling infrastructure, surge protection, an AV-grade credenza, engineered drawings, system programming, user training, and removal of existing equipment installed in 2009. All equipment must be new, TAA-compliant, with minimum one-year warranties (three years for LED wall).
Vendors must be VetCert-listed and demonstrate technical expertise in AV integration including licensing, cabling, engineering, programming, and training. Work must comply with NFPA 101, OSHA, and VA facility access requirements. Deliverables include a fully commissioned and tested system, as-built documentation, and equipment warranty documentation. Interested vendors must submit capability statements electronically within 7 calendar days to Contracting Officer Colleen Houser at colleen.houser@va.gov. Site visits prior to quote submission are acceptable.
36C24826Q0979 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8
7/20/26, 2:30 PM 7B20--Conference Room AV Equipment and Installation Upgrade Bay Pines
The Department of Veterans Affairs, Network Contracting Office 8, is procuring audio/visual integration, equipment, and installation services for the Bay Pines VAMC Executive Conference Room (Building 22, Room 405), with quotes due September 14, 2026 at 2:00 PM EST. This is a 100% Service-Disabled Veteran-Owned Small Business set-aside under NAICS 541330 (Engineering Services), with a size standard of $25.5 million. The procurement is issued as a Brand Name or Equal Request for Quote under FAC 2026-01.
Place of performance is Bay Pines, Florida. The contract is fixed-price with a performance period from September 2, 2026 through February 17, 2027. Deliverables include five 86-inch LG ultra-high-definition displays with tilt mounts, an optional 136-inch LED video wall with 3-year warranty (1.56 mm pixel pitch acceptable as alternative to 1.2 mm or 1.5 mm), two auto-tracking PTZ cameras, AVoIP encoders/decoders, 10-inch touch panel control system, dual Nureva audio bars, QSC digital signal processor, Barco CX-50 ClickShare wireless conferencing, managed Netgear network switch (model GSM4230PX), AV-grade credenza, all cabling and infrastructure, engineering drawings, system programming by certified personnel, and end-user training. The contractor must provide wall blocking for structural support; the Government furnishes Microsoft Teams Room hardware and licensing and handles network approvals. Brand name or equal technically equivalent products are acceptable, excluding used or gray-market parts.
Prospective offerors must be SAM-registered and SDVOSB-certified. A site visit is encouraged; requests must be submitted within five days of posting. Written questions are due by the deadline specified in amendments. Award will employ best-value comparative analysis considering technical merit, delivery time, SDVOSB status, and total price. Delivery is FOB Destination by February 17, 2027; equipment delivery goes to Building 110 with Government logistics handling internal transport. Vendors must acknowledge receipt of all amendments (0001 through 0005) with their quote submission or risk rejection.
36C24826Q1025 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8
8/20/26, 4:25 PM