Dale Hollow Operations and Maintenance Services
***YOU MUST USE THE PIEE-SOLICITATION LINK BELOW IN THIS DESCRIPTION BLOCK TO ACCESS ALL SOLICITATION DOCUMENTS.*** This solicitation is OPEN TO SMALL BUSINESS PARTICIPATION only. All contractors must be registered and have an active and verified account in the System for Award Management (SAM) to receive a contract award from any DoD activity. Contractors may access the Internet site at: https://www.sam.gov/ to register and/or obtain information about the SAM program. Contractors must ensure that the applicable NAICS code 561210 is included in their profile prior to submission of offer. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: Please be advised of on-line registration requirements for Contractor Registration and for Representations and Certifications Application which are now located in System for Award Management SAM database at https://sam.gov/. The representations and certifications section in SAM are required to be updated annually as a minimum to keep information current, accurate and complete. The electronic annual representations and certifications are effective for one year from the date of initial submission and expire on an annual basis from the update to SAM.ATTENTION: DUNS TO UNIQUE ENTITY ID: Starting Monday, April 4, 2022, you can no longer see or use the DUNS Number anywhere in SAM.gov. The new Unique Entity ID will be the official governmentwide identifier used for federal awards. PROJECT DESCRIPTION: The Nashville District Contracting Division has a requirement to provide Operations and Maintenance Services at Dale Hollow Lake project. Dale Hollow Lake is located on the Obey River, 100 miles east of Nashville, TN and thirty (30) miles north of Cookeville, TN. The areas of work are located in Clay, Overton, Fentress, and Pickett counties in Tennessee; also in Clinton and Cumberland counties in Kentucky. Principal cities in the area are Celina, Livingston, and Byrdstown in Tennessee; Albany and Burkesville in Kentucky. Work items include: 1. Grass Mowing and Maintenance of Landscaped Areas 2. Cleaning Services ? Recreational Facilities and Areas 3. Janitorial Services 4. Facility Repair, Maintenance, and Other Non-Routine Work 5. Cleaning Services at Primitive Sites 6. Herbicide Application 7. Dumpster Collection Services 8. Marking and Painting Boundary Lines 9. System Monitoring and Testing 10. Beach and Playground Maintenance 11. Pavement Striping and Sealing 12. Maintenance of Navigation Aids INQUIRIES: A bidder inquiry key is included in the solicitation. Questions regarding the solicitation must be submitted via Bidder Inquiry in ProjNet at: https://www.projnet.org/projnet/. PROPOSAL SUBMISSION TRANSITION TO PIEE SOLICITATION MODULE: The U.S. Army Corps of Engineers, Nashville District, is in the process of transitioning to using the PIEE Solicitation Module for Electronic Quote/Bid/Proposal Submissions, to replace the use of DoD SAFE and email transmissions. The PIEE Solicitation Module provides a capability for secure, timestamped submission of contractor proposals, bids, quotes and was designed specifically to capture the documentation needed to memorialize the date and time of offer submissions, as well as to retain those files and the attendant time and date stamps. It supports large file sizes of 1.9 GB per file, with no limit on the number of files, as well as multiple file formats. Also, the module is integrated with the System for Award Management (SAM), Contract Opportunity, that contains the notices in accordance with Federal Acquisition Regulation Part 5 requirements. SAM solicitation notices will now contain an accessible link of the posting in PIEE. Solicitation attachments will no longer be included in SAM.gov; however, they will be available for download on PIEE in the Solicitation module. Also, the specific instructions on offer submission using the PIEE Solicitation Module will be included in the solicitation. You are highly encouraged to start your registration in PIEE for access to the Solicitation module application and set up an account. This will assist in streamlining the submission process for future Contract Opportunities issued by the U.S. Army Corps of Engineers, Nashville District. To submit a Quote/Bid/Proposal in the PIEE Solicitation Module, a vendor must create or have an account with the Proposal Manager Role. Additionally, the users e-mail address in PIEE must match the e-mail address on file in SAM.gov. Your company must-1) Be registered with an active registration on the SAM.gov website. There is no cost to use SAM. It is MANDATORY that all vendors be registered on the SAM.gov website to receive contracts.2) Be registered in the Procurement Integrated Enterprise Environment (PIEE) for the Solicitation Module with the Proposal Manger role. There are ten (10) Steps to accomplish the above which can be found on the PIEE website. The complete list of the Steps can be found at https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#topInstructions to submit an offer is available as a DEMO or PDF that can be found at: https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml Instructions on how to register for the Solicitation (Application) Module if you already have PIEE access, but do not have access to the Solicitation module is available as a DEMO or PDF that can be found at: https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/overview/overview.xhtmlQUESTIONS/SUPPORT FOR PIEE Vendor Registration: https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml PIEEVendor Customer Support Page:https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml PIEEHelp Desk e-mail address: disa.global.servicedesk.mbx.eb-ticket-requests@mail.milPIEE Help Desk phone number: (866) 618-5988. W912P523R0003 Department of the Army Corps of Engineers Engineering District Nashville
2/13/23, 3:00 PM Dale Hollow Operations and Maintenance Requirements Contract
PURPOSE: The Nashville District U.S. Army Corps of Engineers (USACE) intends to issue a Request for Proposal (RFP) Solicitation for a Requirements Contract for Operations and Maintenance Services for Dale Hollow Lake; encompassing Clay, Overton, Fentress and Pickett counties in Tennessee; as well as Clinton and Cumberland counties in Kentucky. Principal cities in the areas are Celina, Livingston, and Byrdstown in Tennessee; Albany and Burkesville in Kentucky. This is a Pre-solicitation Notice. This notice is being issued for planning and informational purposes only. This notice is not a solicitation, nor is it to be construed as a commitment by the Government. The Government will not pay for any effort expended in responding to this notice, nor will the Government accept proposals as a result of this notice. This description is not intended to be all encompassing and is subject to change. NAICS CODE AND SBA SIZE STANDARD: The NAICS code for this project is 561210 with a size standard of $41,500,000. TYPE OF SET-ASIDE: 100% Small Business Set-Aside SOLICITATION AND CONTRACT TYPE: It is anticipated that from the Request for Proposal Solicitation, the Government will award one (1) Firm-Fixed Price Requirements Contract to the firm that provides the best value to the Government. PERIOD OF PERFORMANCE: The anticipated contract period is Tee-hundred Sixty-five (365) calendar days for the Base contract with four (4) one-year option periods. SOLICITATION RELEASE DATE: The anticipated release date for this solicitation is on or around February 16, 2023. SYSTEM FOR AWARD MANAGEMENT (SAM): Offerors must be successfully registered in the SAM, www.sam.gov, in order to receive a Government contract award. *Currently, www.sam.gov is taking longer than normal to renew/reactivate vendors in SAM, please ensure you submit requests to renew/reactivate SAM registration at least 60 calendar days prior to expiration* Offerors must have their representations and certifications available on-line in SAM or provide them with their proposal in order to receive a Government contract award. Assignment of a CAGE Code can take up to ten (10) business days after completion of SAM registration. Offerors are highly encouraged to register as soon as possible. SITE VISIT: The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed. Please refer to the solicitation, once posted, for the exact date and time of the site visit. No other site visit will be scheduled or granted. Once posted; the solicitation will include the latest information on the organized site visit. (a) Tentatively; an organized site visit has been scheduled for- Last week of February 2023 or first week of March 2023 (b) Participants will meet at- Dale Hollow Resource Managers Office 540 Dale Hollow Dam Road Celina, TN 38551 * The site visit is anticipated to begin at the Dale Hollow Maintenance Shop, which is a short distance from the Resource Manager's Office, however the Maintenance Shop has no physical address. (c) Questions from the site visits shall be due no later than seven (7) calendar days after the site visit. Please submit all questions to Contract Specialist, Cierra Vega, at email address: Cierra.R.Vega@usace.army.mil. Questions received after this deadline will not be addressed. *NOTE: All participants are required to have personal safety equipment, i.e. hard hat and safety toe shoes. Safety equipment will not be provided. This is mandatory. Contractors who do not have these items present at the Site Visits will not be able to participate in the visit. REQUIREMENT TO REGISTER TO ATTEND SITE VISIT: Only registered persons will be permitted to attend the site visit. In addition to the below information, please also provide your name of firm, firm's CAGE and/or Unique Entity Identifier number (DUNS number), name and position title of primary point of contact and their telephone number and email address. Only two persons from each business entity will be permitted to attend. U.S. Citizens: To register, U.S. citizens interested in attending the site visit must submit a Nashville District (LRN) Security Access Form to the Point of Contract (POC), Cierra Vega via email at Cierra.R.Vega@usace.army.mil no later than February 6, 2023, 2:00 PM Central Time. If submitting the form in less than two business days, the person may not receive approval for participation. Notification of approval or denial will be provided prior to the date of the site visit. The form is available as a pdf attachment on www.sam.gov with this pre-solicitation and is titled as U.S. National Site Visit Registration Form. Foreign Nationals (FNs): FNs wishing to attend the site visit shall submit a completed LRN FN Security Form and legible color copies of two of the following documents: Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N-550 or N-570), unexpired foreign Passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I-688A), unexpired Reentry Permit (INS Form I-327), unexpired Refugee Travel Document (INS- Form I571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I-688B) to the LRN POC. These documents must be submitted ten (10) days prior to the site visit. Exceptions will be considered on a case by case basis but will be limited. The form is available as a pdf attachment on www.sam.gov and is titled as Foreign National Security Access Form. Additional guidance is available at http://www.lrn.usace.army.mil/Portals/49/docs/Security/Sec%20508%20Foreign%20National%20Sec%20Access%20Form%20JUN%202014.pdf ADDITIONAL INFORMATION: Specific information pertaining to this procurement will be available in the solicitation. The solicitation documents will be posted on the SAM.gov website. It is, and will continue to be, the responsibility of all potential Offerors to monitor the SAM.gov website for any amendments, updates, responses to industry questions/comments, etc. The Government will not be maintaining a mailing list. POINT-OF-CONTACT FOR QUESTIONS: The Contract Specialist for this solicitation is Cierra Vega, telephone: 615-736-7976, email: Cierra.R.Vega@usace.army.mil. Any communications regarding this procurement must be made in writing via e-mail. It must identify the Solicitation number, company name, address, e-mail address, phone number including area code, facsimile number, and point of contact. W912P523R0003 Department of the Army Corps of Engineers Engineering District Nashville
1/5/23, 6:23 PM Dale Hollow Operations and Maintenance Services
Awarded contract W912P523D0012 to GRAHAM SERVICES LLC for 11917340.50 on 2023-05-16. W912P523D0012 Department of the Army Corps of Engineers Engineering District Nashville
5/16/23, 7:55 PM Dale Hollow Operations and Maintenance
The Government is issuing this Sources Sought Notice to determine a competitive basis. This is not a solicitation. No reimbursement will be made for any costs associated with providing information in response to this survey. This survey is for market research purposes only. Only contractors capable of performing this type of work should respond to this notice. Requirement The U.S. Army Corps of Engineers (USACE), Nashville District, anticipates a requirement for a firm fixed-price requirements contract with a base and four (4) option years for Operations and Maintenance Services at Dale Hollow Lake. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, tool related hardware, equipment, transportation, vehicles, and fuel, except as otherwise specified, to perform the operation and maintenance services within the area of responsibility (including drainage area) of Dale Hollow Lake Operation and maintenance services include but are not limited to small construction, grass mowing, janitorial services, and cleaning services. Dale Hollow Lake is located on the Obey River, 100 miles east of Nashville, Tennessee and 30 miles north of Cookeville, Tennessee. The areas of work are located in Clay, Overton, Fentress, and Pickett counties of Tennessee, also in Clinton and Cumberland Counties of Kentucky. Principal cities in the areas are Celina, Livingston, and Byrdstown in Tennessee; Albany and Burkesville in Kentucky. The anticipated NAICS code is 561210; Facilities Support Services, with a small business size standard of $41.5 million. The types of work and skill sets for this requirement are as follows: a) Grass Mowing and Maintenance of Landscaped Areas. The work shall consist of mowing and trimming grass at designated locations in the various recreation and operational areas. The Contractor shall provide all personnel, materials, supplies, tools, equipment, vehicles and transportation to perform this work within the allotted time period. b) Cleaning Services – Recreational Facilities and Areas. The work shall consist of cleaning and servicing various areas and facilities to include removal of refuse and litter. The Contractor shall provide all management, personnel, materials, cleaning supplies, chemicals, tools, equipment, light bulbs attached to buildings, vehicles, fuel and transportation necessary to perform this work. c) Janitorial Services. The contractor shall be responsible for performing janitorial, cleaning, and litter removal services at the Resource Manager's Office, Transient Quarters, Operations Area and Maintenance Shop. The Contractor shall provide all personnel, materials, supplies, tools, parts, vehicles, and equipment to perform this work. d) Facility Repair, Maintenance and Other Non-Routine Work. The Contractor shall provide all qualified personnel, materials, supplies, tools, parts, equipment, vehicles and transportation to perform non-routine construction work that shall be performed in accordance with applicable publications, except as otherwise specified in the solicitation/contract. e) Cleaning Services at Primitive Sites. The work shall consist of general litter removal and cleaning services from access areas, launching ramps and primitive camping locations. Except as otherwise specified, the Contractor shall provide all personnel, materials, supplies, tools, parts, vehicles, vessels and equipment required to perform this work. f) Herbicide Application. The work shall consist of general herbicide application services for the control and or removal of undesirable plant and weed growth in landscaped and mowing areas, riprap areas and launching ramp applications. The Contractor shall provide certified, registered and/or licensed application personnel and perform work in compliance with all EPA, State, and local laws, rules and regulations. The Contractor shall provide all materials, chemicals, supplies, tools, parts, vehicles, transportation, vessels, and equipment required to perform this work. The Contractor shall be responsible for treatment within designated areas and damage to adjacent areas. g) Dumpster Collection Service. The work consists of furnishing all labor, materials, supplies and vehicles to provide dumpster service. The contractor shall provide a front-loading hydraulic garbage compactor vehicle. h) Marking and Painting Boundary Line. The Contractor shall provide all personnel, materials, supplies, tools, parts, vehicles, vessels, transportation, and equipment necessary to mark and paint a segment of the Government boundary line. i) System Monitoring and Testing. The Contractor shall provide the services required by state law to ensure that environmental operational compliance is maintained. The types of services will include collecting water samples from each of the beach locations and monitoring and testing sand filter wastewater systems. j) Beach and Playground Maintenance. The Contractor shall clean the areas of all litter, trash, leaves, drift, rocks, glass, and all other debris. k) Pavement Striping and Sealing. The Contractor shall be responsible for the sealing and striping of project roads and parking lots. The Contractor shall provide all supervision, labor, equipment, parts, tools, vehicles, fuels, transportation, barricades, materials, supplies, etc. to perform this work unless otherwise specified in the solicitation/contract. l) Maintenance of Navigation Aids. This work shall consist of maintenance, repair, replacement, setting and/or moving of navigation aids on Dale Hollow Lake. The Contractor shall furnish all personnel, materials, supplies, parts, tools, vehicles, vessels, and equipment required to perform this work unless otherwise specified in the solicitation/contract. The Government will provide buoys, anchors, and other navigational aids. In addition, the Government may at its discretion provide a barge and operator. Market Survey The Government is issuing this notice to determine a competitive basis. This is not a solicitation and the items listed herein are subject to change or eliminated from the requirement. This survey is for market research purposes only. Only contractors capable of performing this type of work should respond to this notice. Your response to this survey is requested by Friday, November 18, 2022 at 11:00 a.m. Central Standard Time (CST). All information MUST be submitted by e-mail to Contract Specialist Cierra Vega (Mendoza) at Cierra.R.Mendoza@usace.army.mil. 1. Name of your firm: 2. CAGE: 3. Point of Contact, Phone number and EMAIL address: 4. Please provide responses to the following: a) List one (1) contract completed or substantially completed (75%) within the last 10 years valued greater than or equal to $250,000 that demonstrates the contractor’s experience, as a prime contractor or subcontractor, successfully performing grass mowing operations (mowing, trimming and removal of clippings from hard surfaces) utilizing multiple crews to perform mowing operations at multiple geographic areas spanning at least 60 roadway miles. Project Name: Contract Number (if applicable): Year Completed: Prime Contractor or Sub-Contractor: Type and percentage of work self-performed (based on contract value): Dollar Amount: General Description of project: b) List one (1) contract completed or substantially completed (75%) within the last 10 years valued greater than or equal to $250,000 that demonstrates the contractor’s experience, as a prime contractor or subcontractor, successfully performing cleaning services including, but not limited to, cleaning restrooms and shower houses, outdoor debris removal, and clearing dust, dirt, cobwebs and other debris from outdoor structures. Project Name: Contract Number (if applicable): Year Completed: Prime Contractor or Sub-Contractor: Type and percentage of work self-performed (based on contract value): Dollar Amount: General Description of project: c) List one (1) contract completed or substantially completed (75%) within the last 10 years valued greater than or equal to $100,000 that demonstrates the contractor’s experience, as a prime contractor or subcontractor, successfully performing janitorial-type services in office spaces at more than tee (3) locations. Project Name: Contract Number (if applicable): Year Completed: Prime Contractor or Sub-Contractor: Type and percentage of work self-performed (based on contract value): Dollar Amount: General Description of project: 5. Are you a Small Business classified under the above NAICS code? If so, do you fall into a sub-category (e.g. HubZone, 8(a), SDVOSB, WOSB, etc.)? 6. If your company is a small business concern, per FAR 52.219-14, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Can your firm be expected to do this, given your current employee situation? (Please respond yes or no.) 7. If this requirement is advertised, do you anticipate submitting a proposal? 8. Please provide any additional information you feel is necessary. W912P523R0003 Department of the Army Corps of Engineers Engineering District Nashville
11/8/22, 10:30 AM