Facility Planning Services A-E IDIQ
Added: Aug 13, 2013 1:34 pm DESCRIPTION: THIS IS A TOTAL SMALL BUSINESS PROCUREMENT. ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF) 330, ARCHITECT-ENGINEER QUALIFICATIONS, IS CONTAINED HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSAL (RFP) PACKAGE TO DOWNLOAD.Architect-Engineer (A-E) services are required for a firm fixed-price Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for Facility Planning Services. The work for this contract shall occur at various Navy and Marine Corps facilities and other military installations located in the NAVFAC Southwest Area of Responsibility (AOR): California, Arizona, Nevada, Colorado, New Mexico and Utah. Projects could also be located anywhere in the United States, including Alaska and Hawaii. The preponderance of work is expected to be in Southern California. The Offeror/Contractor must demonstrate adequate in-house staffing capable to self-perform at least 50 percent of the cost of the contract as required by FAR Clause 52.219.14 (b)(1) Limitation on Subcontracting.Required A-E services are for, but not limited to: SUSTAINABILITY MASTER PLANNING: Local and regional planning to include sustainability principles, sustainable urbanism, healthy community planning, energy and renewable master planning, form-based planning, landscape architecture, leading group facilitation/charettes and electronic/web-based master planning and scenario planning; PROJECT PLANNING DOCUMENTS: Military Construction (MILCON) Project Planning Documentation (DD Form 1391); Demolition / Footprint Reduction and Special Projects planning documentation (DD Form 1391 and Electronic Project Generator (EPG); Preliminary and Parametric Cost Estimates; Site Approvals (Ordnance etc.); Economic Analyses (EAs) using the latest version of the Government's ECONPACK software; Asset Evaluations (AE) and or Basic Facilities Requirements (BFR) documentation; Facilities Planning Documents (FPD), using the government's web-based iNFADS program; GEO-SPATIAL INFORMATION & SERVICE: The preparation of Geo-Spatial Data services includes, preparation of maps, datasets, data models, geo-processing models and associated metadata needed to assess, evaluate, manipulate, convert, correct, project, load, link, scan and provide quality control for maps, charts, hard copy, legacy database information utilizing Microsoft Office, Adobe Acrobat, Oracle, AutoCAD, ESRI ARCView, ESRI ARCInfo, and ESRI ArcGIS Server. Global Position System (GPS) services include field location of map features and incorporation of location data into datasets associated with map layers; the collection of data using GPS equipment compatible with the NAVFAC SW Geo-Readiness Center (GRC). OTHER SERVICES include: Renewable energy research and or studies; Architectural studies; Civil engineering studies; Land Surveying and topographic mapping; and Hazardous materials test and abatement studies.The maximum contract value may not exceed $15,000,000 aggregate total. The minimum guarantee for the contract shall be $5,000. The minimum guarantee for the entire contract term (including option years) will be satisfied by the award of the initial task order. The minimum value of individual task orders executed under this contract is $10,000. The maximum value of individual task orders executed under this contract is $1,500,000. There will be no dollar limit per year. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. Contract term is for a one-year base period with four option periods. Each performance period will run 365 (366 for leap year) calendar days. The hourly rates will be negotiated for each performance period. The Government may exercise the option period unilaterally. The estimated start date is March 2014. The NAICS Code for this procurement is 541320 (Landscape Architectural Services) and the annual small business size standard is $7 Million.The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. The contractor is not guaranteed work in excess of the minimum guarantee. Firms that design or prepare specifications for a construction contract or task order issued under the resulting contract are prohibited from providing the subsequent construction. This limitation also applies to subsidiaries/affiliates of the firm.SELECTION CRITERIA AND SUBMITTAL REQUIREMENTS: Brooks Act (PL 92-582) and Federal Acquisition Regulations (FAR) Part 36.6 selection procedures apply. The evaluation and selection will be based on the following criteria: Criterion 1, Professional Qualifications; Criterion 2, Specialized Experience and Technical Competence; Criterion 3, Capacity; Criterion 4, Past Performance; Criterion 5, Location and Knowledge of the Locality; Criterion 6, Sustainable Design; Criterion 7, Quality Control and Criterion 8, Volume of Work. SF 330s will be evaluated to determine the most highly qualified firm based on criterion responses. Criteria 1 and 2 are considered most important and equal among themselves; Criteria 3, 4, 5, 6 and 7 are slightly less important and listed in descending order of importance; and Criteria 8 is of lesser importance and will be used as a tiebreaker among technically equal firms. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. In evaluating an Offeror's capability, the Government shall consider how well the offeror complied with these instructions. All projects provided in the SF 330 (Architect-Engineer Qualifications) must have been completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration.Submission Requirements: The SF 330 Part 1 is limited to 30, 8.5"x11" single-sided pages. Minimum font size is 10. Submit the following: a) One (1) original and two (2) copies of the SF 330 for the prime offeror (which also includes a completed Part II for the firm and key subcontractors) addressing the following selection criterion information; and b) one compact disk copy, in Adobe Acrobat format, of the complete SF330 being submitted by the firm. The organization chart, A-E Contractor Appraisal Support System (ACASS) and Past Performance Questionnaire (PPQ) evaluations shall not be counted as part of the 30 page limitation.SF330, Part 1, Section B: Contract Information: In Block 5, list firm's Dun and Bradstreet Number in addition to the name of the firm.SF330, Part 1, Section D: Organization Chart: In addition to the Instructions provided for the SF 330, identify the overall relationship and lines of authority of the proposed team, including key subconsultants, including the following:-Name-Firm employed with-Job Title-Licensure, certification, and or accreditation-Permanent geographic location of individualNote: All individuals listed on the organization chart are not required to have a resume in Section E, such as administrative or lower level engineering positions. This chart shall not be counted as part of the 30 page limitation. This chart must be affixed to the submittal to avoid separation in handling.SF 330, Part 1, Section E, Resumes of Key Personnel, CRITERION 1, PROFESSIONAL QUALIFICATIONS: Professional qualifications of the proposed team members assigned to this contract in Architect-Engineer (A-E) services including the preparation of the Required A-E services shall be evaluated. Include the geographic office location of the individual on the resume. The prime firm must have at least one Planner on staff in the Prime's office where the majority of the work will be performed that is certified by the American Institute of Certified Planners (AICP) and another (or the same) staff member in the Prime Office where the majority of the work will be performed accredited as a Leadership in Energy and Environmental Design (LEED), Green Associate (GA) or Accredited Professional by the US Green Building Council (USGBC).Submission Requirements: Provide brief resumes of each proposed team member who will specifically perform the required A-E services listed above for this project. It is noted that a resume(s) must be provided for the AICP Planner on staff in the Prime's office where the majority of work will be performed as well as for another staff member (or the same) in the Prime Office where the majority of work will be performed that is LEED, GA, or USGBC accredited. All key personnel must be professionally registered/accredited in their discipline; include the state, license number and the expiration date of registration. Provide the level of education achieved and the number of years engaged in the discipline. Identify the key personnel responsible for Quality Control and Sustainable Design. Each resume shall include a maximum of five (5) specific, recently completed projects, within the scope of projects anticipated for this contract, that best illustrate the individual member's qualifications in performing the required A-E services. Resumes for the Quality Control and Sustainable Design personnel shall demonstrate their experience in these respective roles. A specific project is a single project/function contract or a single task order under an Indefinite Delivery Indefinite Quantity or On-Call type Contract. "Recent" is defined as professional services completed within the past five years prior to the SF330 due date (2008 or later for purposes of this synopsis). State the cost of the project as cost of work that is done by the A-E firm. Projects not meeting these requirements will not be considered. Submit projects in which the key personnel performed a significant role. Submit a brief description of the project within block 19 of the SF330, Section E requirement. In addition, address key elements for each project by describing: 1) The role and responsibilities of the individual in the project; and 2) The specific A-E services performed by the individual in the project.SF 330, Part 1, Section F, Example Projects, CRITERION 2, SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: Specialized experience and technical competence of the proposed team members assigned to this project experienced in the preparation of the required A-E services shall be evaluated. A minimum of tee (3) projects listed must have been accomplished by the Prime. Projects completed by the prime A-E firm identified in Part I may be given more consideration in the evaluation process than projects of proposed subcontractors.Submission Requirements:For the proposed team, submit a maximum of ten (10) specific, recently completed projects that best illustrate overall team experience in the required A-E services listed above. A specific project is a single project/function contract or a single task order under an Indefinite Delivery Indefinite Quantity or On-Call type Contract. "Recent" is defined as professional services completed within the past five years prior to the SF330 due date (2008 or later for purposes of this synopsis). Projects shall have been performed by the office(s) (main or branch) identified in Part 1, Section C. Projects not meeting these requirements will not be considered. If the project is a Department of Defense/Government contract, include the complete contract number, including the task order number if applicable. Submit a brief description of the project within block 24 of SF330, Section F. Firms with multiple offices shall indicate which office performed the services. In addition, address key elements for each project by describing: 1) Specific required A-E services performed by the firm; and 2) Sustainable features incorporated in the project.If the proposed team is a joint venture (JV), information should be submitted as a jointventure; however, if there is no information for the joint venture, information should besubmitted for each joint venture partner, while ensuring you do not exceed the maximum of ten (10) projects for the proposed team. If a project was performed by a joint venture, and all joint venture partners are not on the team proposed for this contract, the firm should specifically address the work performed by the joint venture partner teaming on this contract. Likewise, if the team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities teaming on this contract, the project could be eliminated from consideration.SF330, Part 1, Section G, Key Personnel Participation in Example Projects: Submit in accordance with the SF 330 Instructions. From the total projects listed in Section F, provide a maximum of ten (10) projects.SF330, Part 1, Section H, Additional Information requested by Agency. Address the remaining Criteria 3 tough 8; additional sheets may be used up to the maximum of 30 total pages for Part 1. See submission requirements. Clearly identify the Criterion number and title.CRITERION 3, CAPACITY: Capacity to accomplish the work in the required time shall be evaluated.Submission Requirements:Submit a narrative that demonstrates the firm's capacity to accomplish work in the required time frames. Address key elements by identifying and discussing: 1) Present workload; 2) Availability of the project team (including subcontractors) for the specified contract performance period; 3) Capacity to accomplish multiple large task orders simultaneously; 4) Available specialized equipment; 5) Key personnel and team members' current and/or prior security clearances; and 6) List any City, County, Agency, and/or Federal contracts awarded to the Prime in the last 24 months and detail award date, contract award amount, work completed to date and status of project.CRITERION 4, PAST PERFORMANCE: Past performance with relevant contracts/projects with Government agencies and private industry in terms of cost control, quality of work, compliance with performance schedules with emphasis on example projects presented in Section F. Firms will be evaluated based on past performance assessments and other available information regarding past performance. Points of contact provided in other criteria may be contacted. A proposal with no record of relevant past performance information shall be evaluated neither favorably nor unfavorably. More consideration may be given in the evaluation process to superior performance ratings on relevant contracts.Submission Requirements:Show past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Submit an ACASS or a PPQ evaluation for each project listed under Criterion 2. If a completed ACASS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed ACASS evaluation, the PPQ included with this notice is provided for the offeror or its team members to submit to the client for each project. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN AN ACASS EVALUATION IS AVAILABLE. If an ACASS evaluation is not available, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF 330. If the offeror is unable to obtain a completed PPQ from a client for a project before the response date set forth in this notice, the offeror should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and client information for the respective projects. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Naval Facilities Engineering Command Southwest, Code RAQ20.HH, Attn: Hal Hayes, via email at harold.hayes@navy.mil, prior to the response date. Offerors shall not incorporate by reference into their response PPQ or ACASS evaluations previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Submitted ACASS and PPQ evaluations will not be counted as part of the 30 page limitation and shall be attached to the SF330, behind the SF330 Part II document.For each project provided as experience in Section F, list applicable favorable awards and commendations.Submit a narrative to demonstrate quality of past performance on contracts with government agencies and private industry in terms of cost control, cost estimating and quality of work. Briefly describe cost control and cost estimating procedures and identify specific source data. Indicate team members responsible for monitoring these processes.Provide a minimum of tee (3) current or former (within the last 5 years) clients, their title, firm name, and a verified phone number.CRITERION 5, LOCATION AND KNOWLEDGE OF THE LOCALITY: Firm's location within and demonstrated knowledge of the general geographical areas in which projects could be located shall be evaluated. The work for this contract shall occur at various Navy and Marine Corps facilities and other military installations located in Arizona, California, Colorado, Nevada, New Mexico and Utah. The preponderance of work is expected to be in Southern California. Prime A-E firms with a local office in the Southern California area may be given more consideration in the evaluation process.Submission Requirements:Submit a narrative that demonstrates the firm's knowledge of and experience in the general geographical area of this contract. Address key elements by identifying and discussing: 1) The location of the firm's main offices, branch offices, and subconsultants' offices; 2) The team's knowledge of and availability to work in the geographical area; and 3) Ability of the firm to ensure timely response to requests for onsite support. Firms with a main office outside Southern California shall address how they would effectively communicate, collaborate, and share data with clients and subconsultants.CRITERION 6, SUSTAINABLE DESIGN: Demonstrated success and knowledge in sustainable design and sustainable urbanism. Submission Requirements: Describe the team's knowledge of and experience with incorporating sustainable design features into projects. Address the use of recovered materials, renewable energy, and sustainable principles and concepts, particularly related to site design. Address participation in new urbanist projects such as transit-oriented development, mixed-use development, traditional neighborhood development, designs for walkability, and adherence to the principles outlined in both the Charter of the Congress for the New Urbanism (CNU) and Leadership in Energy and Environmental Design LEED for Neighborhood Development (LEED-ND). Describe any projects that have been certified by the LEED program or other similar programs.CRITERION 7, QUALITY CONTROL:Demonstration of the design Quality Control (QC) program used by the firm that ensures technical accuracy and cross coordination among disciplines shall be evaluated. The evaluation will focus on effective QC processes that minimize the government's effort to QA the A-E's work.Submission Requirements:Submit a narrative that describes the design QC program used by the firm to ensure technical integrity of provided services. Address key elements by identifying and describing: 1) The QC process the team uses to ensure consistent quality work across the entire team (including subcontractors); and 2) The team's QC processes for checking documents for coordination errors, omissions, conflicts, and discrepancies in the design/report documents; tracking, and incorporating review comments.CRITERION 8, VOLUME OF WORK: Volume of DOD work awarded to the firm in past 12 months with objective of equitably distributing contracts among firms, including minority owned firms and firms without prior DOD contracts shall be evaluated.Submission Requirements:Provide a list of DOD contracts/task orders awarded in the last 12 months to the firm identified in the SF330 as the Prime. Joint ventures (JV) should list awards to the JV entity and separately list awards to each individual JV member for that time period. Do not include work performed as a Subcontractor. Include the dollar amount for each DOD contract/task order awarded. Firms with multiple offices shall indicate which branch office completed each project. Include agency phone numbers and points of contact. Joint ventures (JV) should list awards to the JV entity and separately list awards to each individual JV member for that time period.SELECTION INTERVIEW REQUIREMENTS: Personal interviews may be scheduled for firms slated as most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF 330 submittal. Please note Joint Ventures (JV) slated for interviews will be required to provide a copy of the JV Agreement prior to the interview.ADDITIONAL INFORMATION: All information must be included in the SF 330 package, (cover letter, attachments and excess number of pages will be excluded from the evaluation process).System for Award Management (SAM) Database: Ensure your firm has an active SAM entity record. SAM is a Federal Government owned and operated free web site that consolidates the capabilities of CCR (Central Contractor Registration), ORCA (Online Representations and Certifications Application), and EPLS (Excluded Parties List System). SAM is the primary Government repository for current and prospective federal awardee information. Please complete your SAM registration for the same name and address identified as the submitting office on your SF330, with its associated CAGE code and DUNS or DUNS+4. Registration instructions and information can be accessed from the SAM home page at: https://www.sam.govIn accordance with the Brooks Act, the AE Firm must be a registered/licensed architectural and/or engineering firm. Provide evidence that your firm, subcontractor or proposed team members are permitted by law to practice the profession of Architecture or Engineering, i.e. State registration number, a brief explanation of the firm's licensing in states that do not register firms, etc. Architect-Engineer firms which meet the requirements described in this announcement are invited to submit a completed SF330 package per the submission requirements to the office shown below. One copy of the submittal package (original, plus 2 copies and 1 CD) is to be received in this office (NAVFAC Southwest, Attn: Hal Hayes, Code RAQ20.HH, 1220 Pacific Highway , San Diego, CA 92132) no later than, 2:00 P.M. Pacific Standard Time on Tuesday, September 17, 2013, in order to be considered. Facsimile and emailed SF 330's will not be accepted. Submittals received after this date and time will not be considered.Read the following information carefully.It is an Offeror's responsibility to deliver its SF 330 to the proper place at the proper time which includes allowing a reasonable amount of time for the delivery of the SF 330 (FAR 15.208(a)). Offerors shall ensure that SF 330s are mailed or sent by courier in a timely manner to be delivered to the NAVFAC Southwest facility no later than the date and time stated in this notice. An Offeror risks the late receipt and rejection of their SF 330 when it delays delivering its SF 330 until the last few minutes before the time set for receipt of SF 330s. Offerors intending to deliver the SF 330 in person to the facility at the address above are cautioned that this NAVFAC Southwest facility is located in downtown San Diego. It is recommended that the Offeror allows for delays in driving tough downtown San Diego caused by traffic (both freeway and downtown), train/trolley crossing, parking at the pay lots/meters near the facility, and gaining access to a secure Government facility. No parking or offloading of SF 330s is available at the Government facility. SF 330s are to be delivered to the mailroom in Building 128 and reasonable time shall be allowed for the person in the mailroom to receive and time stamp the SF 330. The stamp time is determined from the NAVFAC Southwest facility mailroom time stamp and not any other time keeping equipment that the Offeror may own. Immediately upon SF 330 delivery the Offeror shall leave the Government facility. An Offeror that does not leave the premises may be requested to leave or be escorted off the premises.THIS IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE,TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. It is the offeror's responsibility to check the NAVFAC electronic solicitation website NECO (Navy Electronic Commerce Online) at: https://www.neco.navy.mil for any revisions to this announcement or other notices. Plan-holder list is available via the NECO website and an Interested Vendors List is available via the FedBizOpps website, www.fbo.gov, under this solicitation number. Address inquiries preferably via email: harold.hayes@navy.mil or via telephone: 619-532-1251.*** END OF ANNOUNCEMENT *** N62473-13-R-3047 Department of the Navy Naval Facilities Engineering Command
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