INDEFINITE QUANTITY/ INDEFINITE DELIVERY CONTRACT FOR MULTI-DISCIPLINE ARCHITECT-ENGINEERING SERVICES SUPPORTING ENERGY AND SUSTAINABLE DESIGN PROJECTS PRIMARILY IN THE NEW ENGLAND AREA
Added: Apr 10, 2014 1:21 pm NOTICE OF INTENT TO CONTRACT N40085-14-R-0022 INDEFINITE QUANTITY/ INDEFINITE DELIVERY CONTRACT FOR MULTI-DISCIPLINE ARCHITECT-ENGINEERING SERVICES SUPPORTING ENERGY AND SUSTAINABLE DESIGN PROJECTS PRIMARILY IN THE NEW ENGLAND AREA DESCRIPTION ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF) 330, ENGINEER QUALIFICATIONS IS CONTAINED HEREIN. THERE IS NO SEPARATE RFP PACKAGE TO DOWNLOAD. This proposed contract is for licensed architectural, multi-disciplined engineering (A-E) services as described below and will be procured in accordance with the Brooks Act as implemented by FAR Subpart 36.6. It is being solicited as a total SMALL BUSINESS SET-ASIDE. Architectural Design and Engineering services are required for one (1) Indefinite Delivery Indefinite Quantity (IDIQ) Contract. The projects will primarily be located within the Public Works Department Maine’s Area of Responsibility (AOR), including the Portsmouth Naval Shipyard in Kittery, Maine and other New England sites in Maine, New Hampshire, Vermont, Rhode Island, Connecticut, Massachusetts and New York. Some work could be located in other areas within NAVFAC Mid-Atlantic’s and NAVFAC Atlantic’s AORs, which covers sites in the continental United States, Caribbean, Central and South America, Europe, Africa, and Southwest Asia. PROJECT INFORMATION Projects may involve single or multiple disciplines. Projects may require a full range of Architect-Engineering services, including engineering, design and construction inspection, to accomplish any or all of the following: project management, data management, project programming and planning, feasibility and concept studies, space utilization, design concepts/standards, research, analysis, preparation of design/build or design/bid/build solicitations, consultation and construction phase support for Energy and Sustainable construction projects. Projects may include repair, replacement, demolition, and/or new construction. Engineering and Architectural design within these services may also include, but not be limited to, design of new construction, both vertical and horizontal, alteration of facilities, maintenance and repair of real property, pre-design site assessment, topographic and boundary surveys to include survey, mapping, utility investigations, geotechnical investigation and reports, environmental investigations, permitting, studies and reports, hazardous materials testing, abatement and monitoring, energy audits, energy computations, energy conservation design, enhanced commissioning, retro-commissioning, cultural resource investigations, historical studies and documentation in accordance with Section 106 of the National Historical Preservation Act, (NHPA), seismic studies, cost estimates, value engineering, design reviews, life cycle costing, computer aided drafting, geospatial information systems (GIS), building information modeling (BIM). Engineering during construction and construction phase support include post design-shop drawing review, commissioning services, and construction inspection. The AE Firm is also required to have expertise and knowledge of: the requirements of the Energy Policy Act 2005, Executive Order 13423 (implements Federal Leadership in High Performance and Sustainable Buildings MOU), Energy Independence and Security Act 2007 (EISA), the latest ASHRAE 90.1 standard, UFC 3-400-01 dated 5 July 2002 Including Change 4, August 2008 “ENERGY CONSERVATION, Renewable Energy alternatives, US Green Building Council (USGBC) Leadership in Energy and Environmental Design (LEED) registration and certification requirements; Federal Asbestos Hazard Emergency Response Act (AHERA) inspections and documentation; the design of Anti-Terrorism/Force Protection (AT/FP) requirements; security, data, and communications systems; fire protection and life safety systems; blast design; mechanical systems and commissioning; and other technical services may be required. Architect-Engineering (A-E) and Engineering Services that may be required under this contract include facility planning (DD Form 1391 development), design and construction documents, plans, specifications, cost estimates, Design-Build Requests for Proposal (RFP) preparation, related studies, inspections, surveying, utility investigations, geotechnical investigations, soil borings, hazardous materials identification, environmental investigation, energy computation, permitting, historical studies and documentation in accordance with Section 106 of the National Historical Preservation Act, (NHPA), sustainable design services, project hazard analysis, other associated engineering services, FACD/Design Charrette/other design and construction related workshops and meetings, field consultation and inspection during construction, shop drawing review, as-built drawing preparation, Operation and Maintenance Support Information (OMSI), special inspection, Title II services, and incorporation of sustainable engineering design practices. Facility planning and project development includes planning studies, project programming documents (DD Form 1391 development), developing of requirements, preparing engineering evaluations, project scope, unit guidance or parametric cost estimating, cost valuation surveying, development of alternatives and economic analysis, analysis of proposed sites for foundations, utilities, access, constraints, and identification of environmental issues, concept and site sketches, recommendations on potential utilities impacts, sustainable features, and may require enhancement of previously prepared basic documentation. DD Form 1391 documentation will be required to be prepared in the Navy's Electronic Procurement Generator (EPG). A-E firms are required to prepare cost estimates in Work Breakdown Structures (WBS), specifications in the SPECSINTACT program, Design-Build RFPs utilizing NAVFAC Design-Build Masters, and drawings in AutoCAD (2010 or higher) & Civil 3D utilizing the National CADD Standards format with NAVFAC specified modifications. 3D and BIM modeling may also be required. Selected firm will be required to provide documents in PDF format. Final documents will require electronic signatures following the NAVFAC signature process and using required software. As defined by paragraph 1-5 of UFC 3-600-01, Fire Protection Engineering for Facilities, this contract will require the services of a licensed fire protection engineer or sub-consultant. Asbestos and/or lead-based paint assessments may be required on this contract to determine the presence of hazardous material during removals/demolition or at utility points of connections. Work on and around waterfront structures, including under deck and underwater, and work in confined spaces may be required on this contract. A-E firms must be able to accept work that involves asbestos, lead paint, PCBs, and other hazardous materials, and work on and under waterfront structures, and in confined spaces. All engineering and design services shall comply with the most current edition of UFC 1-300-09N Design Procedures, PWD ME Design Standards available on the PWD ME website (https://portal.navfac.navy.mil/portal/page/portal/navfac/navfac_ww_pp/navfac_navfacmidlant_pp/pwbl/maine/ci) and other requirements as indicated on the Whole Building Design Guide Web Site (www.wbdg.org). Selected A-E firm is required to have on-line access to web-based support programs and e-mail via the Internet for routine exchange of correspondence and information. The offeror must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) tough (6) are considered most important and equal among themselves; Criteria (7) and (8) are slightly less important and equal among themselves. SF 330s will be evaluated to determine the most highly qualified firm to provide architectural, multi-disciplined engineering (A-E) services based on submitted responses to the criteria below. Failure to provide the requested data or to comply with the instructions in this notice could result in a firm being considered less qualified or eliminated from consideration. Specific evaluation criteria are as follows: Criterion 1 - Specialized Experience (SF 330 Part 1 Section F). Offerors will be evaluated based on the demonstration of recent experience (within the past five years) of the design team members individually and collectively (A-E staff, key personnel, sub-consultants) in the type of work required or evidence of similar relevant experience and in the following areas: a) Providing engineering and design services for projects that provide facility envelope improvements, interior and exterior lighting improvements, HVAC system and equipment efficiency improvements, building control system improvements, and other energy saving improvements to reduce annual energy consumption to 40% minimum below ASHRAE 90.1-2007. b) Experience with Enhanced and Retro-commissioning. c) Performing facility planning studies and DD Form 1391 development. d) Designing projects in accordance with DoD, Navy, Air Force or other government agencies’ criteria. e) Experience preparing Design-Bid-Build and Design-Build Request for Proposal packages. Submission Requirements: The Offeror shall provide a minimum of four (4) projects or up to a maximum of eight (8) projects that were completed within the past five (5) years and best illustrate specialized experience of the proposed team. If the project submitted was a Design Bid Build (full design), then the design must be complete. If the project was Design Build, the Design Build construction contract must be complete. All projects provided in the SF 330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and perform work under this contract. Projects not meeting this requirement will be excluded from evaluation. Block 24 shall include the following for each example project : Experience as prime or consultant (please identify), contract number or project identification number, contract period of performance, award contract value, current contract value and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. Projects not completed will be excluded from evaluation consideration. For submittal purposes, a specific task order on an IDIQ contract is considered a project. Do not list an entire IDIQ contract as an example of a completed project. Instead, list relevant completed task orders that fit within the definition above. Failure to provide requested data, accessible points of contact, or valid phone numbers will result in a firm being considered less qualified. Note: If the Offeror is a joint venture (JV), information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for each joint venture partner not to exceed a combined total of eight (8) projects. If a project was performed by a joint venture, and all joint venture partners are not on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project will be eliminated from consideration. Criterion 2 - Professional Qualifications (SF 330 Part 1 Section E and Section G): Offerors will be evaluated in terms of the technical competence by discipline of the individual design team members, including the A-E firm’s design staff and its consultants. The evaluation will take into account education, active professional registration(s), and the experience of the design team members in the types of work required. At a minimum, the design team shall be comprised so that the team holds professional registrations in each of the major architectural design and engineering disciplines and shall specifically include a registered fire protection engineer. Key personnel, including sub-consultants, must be U. S. citizens and able to obtain security clearances as required. The design team should demonstrate knowledge of permitting in New England states, particularly Maine. The offeror should demonstrate any experience of staff members specifically on projects addressed in Evaluation Criterion 1. The offeror will be evaluated on their proposed management plan. The evaluation will consider the office management and organizational structure, including personnel roles in the organization, and management’s approach to engaging and fully integrating with consultants to assure that designs are in compliance with standards, codes, and construction practices. Submission Requirements: The offeror shall provide resumes for all proposed key personnel in the SF 330 Part I Section E. Resumes are limited to one page each and should cite project specific experience and indicate the proposed role in this contract. Resumes should also indicate professional licensure and/or the ability to obtain environmental and other permits from the State of Maine and other New England states. The offeror shall provide professional registration, certification, licensure and/or accreditation of the design team members. The offeror shall indicate whether the key personnel hold a security clearance, and if so, what level. The offeror shall indicate the participation of the key personnel in the example projects in the SF 330 Part 1 Section G. The offeror shall provide verifiable evidence that the firm is permitted by law to practice the professions of architecture and/or engineering (i.e., state registration number). A professional license number and the state where licensed provided in the SF 330 Section E, box 17, is acceptable. The offeror shall also provide a management plan that demonstrates the office management and organizational structure, including personnel roles in the organization. The plan should include management’s approach to engaging and fully integrating with consultants to assure that designs are in compliance with standards, codes, and construction practices. Criterion 3 - Past Performance (SF 330 Part 1 Section H). Offerors will be evaluated based on past performance with Government agencies and private industry in terms of work quality, innovation, compliance with schedules, cost control, overall safety record, and stakeholder/customer satisfaction. The evaluation of past performance will be based on information provided for on Past Performance Questionnaires (PPQs) for Criterion 1 projects (see submission requirements below) and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including information from the points of contact provided by the offeror. Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being considered less qualified. NOTE: Past performance information for projects listed under Criterion 1 will be given greater weight. Submission Requirements: If a completed CPARS/ACASS evaluation is available for a project under criterion 1, it shall be submitted with the completed SF 330 PACKAGE. If there is not a completed CPARS/ACASS evaluation, the Past Performance Questionnaire (PPQ) included in this notice is provided for the A-E firm or its team members to submit to the client for each project the A-E firm includes under Criterion 1, Specialized Experience. The A-E Firm shall not submit a PPQ when a completed CPARS/ACASS is available. If a CPARS/ACASS evaluation is not available, the offeror shall ensure that correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with the SF 330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, the offeror should complete and submit with the offer the first page of the PPQ), which will provide contract and client information for the respective project(s). A-E firms should follow-up with clients/references to ensure the timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Kim Kaiser, via email at kim.c.kaiser@navy.mil, prior to the response date. A-E firms shall not incorporate by reference PPQs or CPARS/ACASS previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. In addition to CPARS/ACASS and/or PPQs, discuss past performance by the Prime and team members on contracts with government agencies and private industry in terms of work quality, innovation, compliance with schedules, cost control, overall safety record, and stakeholder/customer satisfaction. Criterion 4 - Quality Control Program (SF 330 Part 1 Section H): Offerors will be evaluated based on the acceptability of the proposed internal quality control program to ensure the technical accuracy and discipline coordination of design plans and specifications, environmental, planning and engineering and design services. Submission Requirements: Offerors shall submit a quality control plan that will be utilized for this contract. The plan should, at a minimum, identify the firm’s designated quality control manager, describe the authorities assigned to that individual, discuss the quality control procedures in place and how those procedures extend to consultants utilized by the firm. Criterion 5 - Sustainable Design (SF 330 Part 1 Section H): Offerors will be evaluated in terms of their knowledge and demonstrated experience in applying sustainability concepts tough an integral design approach and designing in accordance with the U.S. Green Building Council, Leadership in Energy and Environmental Design (LEED) Green Building Rating System, Low Impact Development, Energy Policy Act of 2005 and Energy Independence and Security Act of 2007. Submission Requirements: Provide a narrative that describes examples of the design team’s (including consultants) experience and concepts employed on past projects to comply with the sustainable design criteria outlined above. Identify the design team’s involvement on projects achieving LEED certification and provide the number of LEED accredited professionals proposed for this contract. Criterion 6 - Capacity (SF 330 Part 1 Section H): The offeror will be evaluated based on the following criteria: a) The capacity of offeror and project teams to accomplish multiple, large, and small projects simultaneously, b) the ability of the offeror to complete work within different and disperse locations, and c) the ability to sustain the loss of key personnel while accomplishing work within required time limits, to ensure continuity of services and ability to meet surges in unexpected project demands and ability to adhere to schedules and budgets. Submission Requirements: The offeror shall demonstrate the design team’s ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules and control costs. The offeror shall describe the responsibilities of team members and consultants. The offeror shall discuss past working experiences and relationships with key consultants. The offeror shall indicate the firm's depth of staff experience, present workload, and the availability of the project team (including consultants) for the specified contract performance period. Criterion 7 – Geographic Location (SF 330 Part 1 Section H) : The offeror will be evaluated based on the following: a) Geographical location in proximity to Portsmouth Naval Shipyard, Kittery, Maine, b) The design team’s knowledge of local site conditions and applicable regulatory requirements, and c) the ability of the offeror to ensure a timely response to requests for on-site support. Submission Requirements: The offeror shall indicate location of the office that will be performing the work, including main offices, branch offices, and the offices of the design team members. The offeror shall provide a narrative to demonstrate the design team’s knowledge of New England as it pertains to this contract. Criterion 8 - Volume of DoD Work (SF 330 Part 1 Section H): Offerors will be evaluated based on work previously awarded to the firm by DoD within the past 36 months. Submission Requirements: The offeror shall provide a list of DoD contracts awarded to the firm within the past 36 months. The submission shall include a dollar value for each contract/task order awarded. Firms with multiple offices should indicate which office was awarded the contract/task order. Joint ventures should list awards to the JV entity and separately list awards to each individual JV member. CONTRACT INFORMATION There will be one (1) selection made from this announcement. The duration of this contract will be for one (1) year from the date of an initial contract award with four (4) additional one-year option periods not to exceed a total of $10,000,000 over the whole contract duration. This contract is for work primarily in PWD Maine’s AOR, which includes Portsmouth Naval Shipyard and other sites within New England. The minimum guarantee for the entire contract is $5,000.00 and will be satisfied by the award of the initial Task Order. The options may be exercised within the time frame specified in the resultant contract at the sole discretion of the Government subject to workload and/or satisfaction with the A-E performance under the subject contract. No other general notification to firms for other similar projects performed under this contract will be made. The type of contract is Firm Fixed Price Indefinite Delivery/Indefinite Quantity. The estimated start date is August 2014. This contract is being solicited as a total small business set-aside. The applicable NAICS code is 541330, and the small business size standard is $14,000,000. Contractors must have an active registration in the System for Award Management (SAM) database to be eligible for award. Failure to register in the SAM database may render your firm ineligible for award. For more information, check the SAM website at https://www.sam.gov/ or call 1-866-606-8220. PLEASE READ THE FOLLOWING CAREFULLY: In accordance with the Brooks Act, the A-E firm must be a registered /licensed architectural and/or engineering firm to be eligible for award of this contract and must submit proof of the same with the SF 330. Failure to submit the required proof could result in an offeror’s elimination from consideration. Architectural Design-Engineer Firms that meet the requirements described in this announcement and desire to be considered for award of this proposed contract must submit a completed SF 330 package. SF 254/SF 255s will not be considered or accepted for this solicitation. The SF-330 shall be typed, one sided, at least 12 pitch font or larger. Part I shall not exceed 45 single-sided 8.5 X 11 inch pages. The CPAR/ACASS and PPQs are not included as part of this page limit. Include these documents in a separate section immediately following Part I of the SF330. As an attachment, provide an organizational chart of the proposed team (Section D of the SF330) showing the names and roles of all key personnel listed in Section E (including subconsultants) with the associated firm as listed in Section C. Please include your DUNS, CAGE, and TIN numbers in Block 30 of the SF 330. Failure to submit a completed SF330 as required may result in an offeror’s elimination from consideration. Firms responding to this advertisement are requested to submit four (4) hard copies of the SF 330 and one (1) CD in PDF format. Responses are due no later than 2:00 p.m. EDT, 13 May 2014. Packages should be sent to the following mailing address: Naval Facilities Engineering Command, Mid Atlantic PWD MAINE, FEAD PORTSMOUTH Attn: Kim Kaiser, Contract Specialist BUILDING 59, PORTSMOUTH NAVAL SHIPYARD, PORTSMOUTH, NH 03804-5000 Note: Some Commercial Carriers use a Kittery, Maine (ME) address for Portsmouth Naval Shipyard. Be sure to check with your specific carrier regarding proper address and delivery of packages to Portsmouth Naval Shipyard. If commercial carriers are used, the offeror is responsible for ensuring carrier personnel are given correct proposal deposit instructions. Late responses will be handled in accordance with FAR 52.215-1. Electronic (E-mail, facsimile, etc.) submissions are not authorized. Inquiries concerning this project shall be made not later than 10 days prior to proposal due date. Inquiries must include solicitation number, title, and be addressed to Kim Kaiser via email: kim.c.kaiser@navy.mil.
N4008514R0022 Department of the Navy Naval Facilities Engineering Command
4/10/14, 1:21 PM