Regulated Medical Waste Eastern Colorado, Cheyenne, Sheridan and Montana
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number for this requirement is 36C25919Q0058 and is hereby issued as a Request for Quote (RFQ). The VISN 19 Rocky Mountain Acquisition Center, NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village, Colorado 80111, on behalf of the following VA (Veterans Affairs) Health Care Systems, has a contract requirement for a base period and four 1-year possible options for Regulated Medical Waste Pick-up and Disposal Services: VA Eastern Colorado Health Care System, 1700 North Wheeling Street, Aurora, CO 80045. VA Montana Health Care System, 3687 Veterans Drive, Fort Harrison, MT 59636. VA Sheridan Health Care System, 1898 Fort Road, Sheridan, WY 82801. VA Cheyenne Health Care System, 2360 East Pershing Blvd., Cheyenne, WY 82001. The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-101 effective October 26, 2018. The North American Industry Classification System (NAICS) code is 562112 Hazardous Waste Collection, with a small business size standard of $38.5 million. This procurement will be a 100% Small-Business set-aside, with priority going to Service Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB). The Government intends to issue a firm fixed price contract to the lowest priced, technically acceptable (LPTA) offeror. Only technically acceptable quotes will be considered. The Government intends to evaluate quotes and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government. All interested parties must bid on all items. To receive credit as an SDVOSB or VOSB, a firm must be registered in VetBiz.gov Vendor Information Pages (http://www.VetBiz.gov). All vendors, regardless of size, must have a current registration in the System for Award Management (SAM) www.SAM.gov Provide a price quote for each of the following CLINS and total price (fill in the blanks) VA EASTERN COLORADO HEALTH CARE SYSTEM BASE YEAR 1/1/19 THROUGH 12/31/19 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 0001E Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 28 Gallon Containers, in accordance with the locations and frequencies in the SOW. 13,600 EACH $ $ 0002E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 40 Gallon Containers, in accordance with the locations and frequencies in the SOW. 440 EACH $ $ 0003E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 200 EACH $ $ 0004E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 500 EACH $ $ 0005E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 96 Gallon Containers, in accordance with the locations and frequencies in the SOW. 1300 EACH $ $ Total Estimated Cost of Base Year $ OPTION YEAR 1 1/1/20 THROUGH 12/31/20 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 1001E Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 28 Gallon Containers, in accordance with the locations and frequencies in the SOW. 13,600 EACH $ $ 1002E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 40 Gallon Containers, in accordance with the locations and frequencies in the SOW. 440 EACH $ $ 1003E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 200 EACH $ $ 1004E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 500 EACH $ $ 1005E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 96 Gallon Containers, in accordance with the locations and frequencies in the SOW. 1300 EACH $ $ Total Estimated Cost of Option Year 1 $ OPTION YEAR 2 1/1/21 THROUGH 12/31/21 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 2001E Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 28 Gallon Containers, in accordance with the locations and frequencies in the SOW. 13,600 EACH $ $ 2002E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 40 Gallon Containers, in accordance with the locations and frequencies in the SOW. 440 EACH $ $ 2003E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 200 EACH $ $ 2004E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 500 EACH $ $ 2005E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 96 Gallon Containers, in accordance with the locations and frequencies in the SOW. 1300 EACH $ $ Total Estimated Cost of Option Year 2 $ OPTION YEAR 3 1/1/22 THROUGH 12/31/22 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 3001E Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 28 Gallon Containers, in accordance with the locations and frequencies in the SOW. 13,600 EACH $ $ 3002E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 40 Gallon Containers, in accordance with the locations and frequencies in the SOW. 440 EACH $ $ 3003E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 200 EACH $ $ 3004E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 500 EACH $ $ 3005E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 96 Gallon Containers, in accordance with the locations and frequencies in the SOW. 1300 EACH $ $ Total Estimated Cost of Option Year 3 $ OPTION YEAR 4 1/1/23 THROUGH 12/31/23 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 4001E Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 28 Gallon Containers, in accordance with the locations and frequencies in the SOW. 13,600 EACH $ $ 4002E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 40 Gallon Containers, in accordance with the locations and frequencies in the SOW. 440 EACH $ $ 4003E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 200 EACH $ $ 4004E Pick-up and disposal of Trace Chemo Waste and Pathology Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 500 EACH $ $ 4005E Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 96 Gallon Containers, in accordance with the locations and frequencies in the SOW. 1300 EACH $ $ Total Estimated Cost of Option Year 4 $ Eastern Colorado Total Estimated Cost of Base and all Option Years $ VA MONTANA HEALTH CARE SYSTEM BASE YEAR 1/1/19 THROUGH 12/31/19 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 0001M Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 0002M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ 0003M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 350 EACH $ $ 0004M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 55 Gallon Containers, in accordance with the locations and frequencies in the SOW. 370 EACH $ $ Total Estimated Cost of Base Year $ OPTION YEAR 1 1/1/20 THROUGH 12/31/20 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 1001M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 1002M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ 1003M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 350 EACH $ $ 1004M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 55 Gallon Containers, in accordance with the locations and frequencies in the SOW. 370 EACH $ $ Total Estimated Cost of Option Year 1 $ OPTION YEAR 2 1/1/21 THROUGH 12/31/21 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 2001M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 2002M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ 2003M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 350 EACH $ $ 2004M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 55 Gallon Containers, in accordance with the locations and frequencies in the SOW. 370 EACH $ $ Total Estimated Cost of Option Year 2 $ OPTION YEAR 3 1/1/22 THROUGH 12/31/22 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 3001M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 3002M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ 3003M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 350 EACH $ $ 3004M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 55 Gallon Containers, in accordance with the locations and frequencies in the SOW. 370 EACH $ $ Total Estimated Cost of Option Year 3 $ OPTION YEAR 4 1/1/23 THROUGH 12/31/23 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 4001M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 4002M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ 4003M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 350 EACH $ $ 4004M Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 55 Gallon Containers, in accordance with the locations and frequencies in the SOW. 370 EACH $ $ Total Estimated Cost of Option Year 4 $ Montana Total Estimated Cost of Base and all Option Years $ VA SHERIDAN HEALTH CARE SYSTEM BASE YEAR 1/1/19 THROUGH 12/31/19 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 0001S Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 15 EACH $ $ 0002S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 65 EACH $ $ 0003S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 250 EACH $ $ 0004S Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 0005S Pick-up and disposal of RMW and Disposable Sharps boxes, 4.3 CF Medium Box Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ Total Estimated Cost of Base Year $ OPTION YEAR 1 1/1/20 THROUGH 12/31/20 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 1001S Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 15 EACH $ $ 1002S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 65 EACH $ $ 1003S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 250 EACH $ $ 1004S Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 1005S Pick-up and disposal of RMW and Disposable Sharps boxes, 4.3 CF Medium Box Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ Total Estimated Cost of Option Year 1 $ OPTION YEAR 2 1/1/21 THROUGH 12/31/21 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 2001S Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 15 EACH $ $ 2002S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 65 EACH $ $ 2003S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 250 EACH $ $ 2004S Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 2005S Pick-up and disposal of RMW and Disposable Sharps boxes, 4.3 CF Medium Box Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ Total Estimated Cost of Option Year 2 $ OPTION YEAR 3 1/1/22 THROUGH 12/31/22 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 3001S Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 15 EACH $ $ 3002S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 65 EACH $ $ 3003S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 250 EACH $ $ 3004S Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 3005S Pick-up and disposal of RMW and Disposable Sharps boxes, 4.3 CF Medium Box Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ Total Estimated Cost of Option Year 3 $ OPTION YEAR 4 1/1/23 THROUGH 12/31/23 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 4001S Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 15 EACH $ $ 4002S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 65 EACH $ $ 4003S Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 250 EACH $ $ 4004S Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 24 EACH $ $ 4005S Pick-up and disposal of RMW and Disposable Sharps boxes, 4.3 CF Medium Box Containers, in accordance with the locations and frequencies in the SOW. 50 EACH $ $ Total Estimated Cost of Option Year 4 $ Sheridan Total Estimated Cost of Base and all Option Years $ VA CHEYENNE HEALTH CARE SYSTEM BASE YEAR 1/1/19 THROUGH 12/31/19 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 0001C Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 468 EACH $ $ 0002C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 3380 EACH $ $ 0003C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 104 EACH $ $ 0004C Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 116 EACH $ $ Total Estimated Cost of Base Year $ OPTION YEAR 1 1/1/20 THROUGH 12/31/20 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 1001C Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 468 EACH $ $ 1002C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 3380 EACH $ $ 1003C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 104 EACH $ $ 1004C Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 116 EACH $ $ Total Estimated Cost of Option Year 1 $ OPTION YEAR 2 1/1/21 THROUGH 12/31/21 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 2001C Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 468 EACH $ $ 2002C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 3380 EACH $ $ 2003C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 104 EACH $ $ 2004C Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 116 EACH $ $ Total Estimated Cost of Option Year 2 $ OPTION YEAR 3 1/1/22 THROUGH 12/31/22 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 3001C Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 468 EACH $ $ 3002C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 3380 EACH $ $ 3003C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 104 EACH $ $ 3004C Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 116 EACH $ $ Total Estimated Cost of Option Year 3 $ OPTION YEAR 4 1/1/23 THROUGH 12/31/23 CLINS Description Estimated Annual QTY Unit Unit Cost Estimated Total Cost 4001C Pick-up and disposal of Regulated Medical Waste (RMW), Incineration Waste (IW), and Disposable Sharps boxes, 18 Gallon Containers, in accordance with the locations and frequencies in the SOW. 468 EACH $ $ 4002C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 3380 EACH $ $ 4003C Pick-up and disposal of RMW, IW, and Disposable Sharps boxes, 48 Gallon Containers, in accordance with the locations and frequencies in the SOW. 104 EACH $ $ 4004C Pick-up and disposal of Chemo Waste, 32 Gallon Containers, in accordance with the locations and frequencies in the SOW. 116 EACH $ $ Total Estimated Cost of Option Year 4 $ Cheyenne Total Estimated Cost of Base and all Option Years $ Total Estimated Cost For All Four Health Care Systems, Base And All Option Years $ Contract Minimum to be paid out during the base year is: $2,500.00 Contract Maximum limit to be ordered during the life of the contract is: $1,027,000.00 Statement of Work (SOW) Regulated Medical Waste/Incineration Waste Pick-up and Disposal 1.0 INTRODUCTION 1.1 BACKGROUND The Veterans Health Administration (VHA) is the Nation's largest integrated health care system. With a medical care appropriation of more than $47 billion, VHA employs more than 239,000 staff at over 1,400 sites, including hospitals, clinics, nursing homes, domiciliary occupancies, and Readjustment Counseling Centers. In addition, VHA is the Nation's largest provider of graduate medical education and a major contributor to medical research. The mission of the VHA is to honor America's Veterans by providing exceptional health care that improves their health and well-being. 1.2 DEFINITIONS Medical Waste: Medical Waste as used in this Statement of Work (SOW) includes Regulated Medical Waste (RMW) and Incineration Waste (IW). Regulated Medical Waste (RMW): The term Regulated Medical Waste as used in this SOW shall include only those wastes defined by the United States Environmental Protection Agency (USEPA) as infectious wastes in its Guide of Infectious Waste Management #EPA/530-SW-86-014, May 1986 and any other wastes identified as infectious or similar wastes in any other applicable federal, state, country or municipal laws, regulations and guidelines. https://www.epa.gov/ A waste that contains an infectious substance and is generated in the diagnosis, treatment, or immunization of human beings or animals; research pertaining to the diagnosis, treatment of human beings or animals and the production or testing of biological products and refers to the following categories of wastes which require special handling, at a minimum: 1. Liquid or semi-liquid blood or other potential infectious material (OPIM). 2. Items contaminated with blood or OPIM and which would release these substances in a liquid or semi-liquid state if compressed. 3. Items that are caked with dried blood or OPIM and can release these materials during handling 4. Contaminated sharps (stored in disposable Sharps containers) Incineration Waste (IW): The term Incineration Waste as used in this SOW shall include Trace Chemotherapy Waste empty drug vials, syringes, spill kits, IV tubing and bags, contaminated gloves, contaminated gowns. Chemotherapy containers SHALL have less than 1 inch of fluid remains. It shall also include non-hazardous pharmaceuticals and path 2.0 SCOPE OF WORK A The Contractor shall provide labor, transportation, collection, removal, treatment and destruction for the disposal of all Medical Waste to include Regulated Medical Waste and Incineration Waste generated by VA Montana Health Care System (VAMHCS), VA Eastern Colorado Healthcare System (ECHCS), VA Sheridan Health Care System (VASHCS), VA Cheyenne Health Care System (VACHCS) and all associated Community Based Outpatient Clinics (CBOCs) and Primary Care Telehealth Outreach Clinics (PCTOCs) as specified in this SOW and the Schedule of Services/Costs. Performance shall be according to the requirements contained in this SOW. All work shall be accomplished in accordance with Federal, State, and local regulations. The applicable federal regulations that are included but not limited to are the following: 1. Blood borne Pathogen Standard (OSHA), 29 CFR 1910.1030 2. Hazard Communication Standard (OSHA), 29 CFR 1910.1200 https://www.osha.gov/laws-regs/regulations/standardnumber/1910 3. Infectious Waste Montana Annotated Code (MCA), 75-10-1005 (for facilities located in Montana) https://leg.mt.gov/bills/mca/title_0750/chapter_0100/part_0100/sections_index.html The Contractor shall provide the services enumerated above at the rates set forth which includes all applicable taxes, assessments, and related charges, including adjustments, fuel, and container. The Contractor shall provide all the necessary equipment to perform such services and all such equipment shall comply with all applicable federal, state, county, and municipal laws, regulations, guidelines and permits. The Contractor shall be fully responsible for destruction and disposal of all Regulated Medical Waste and Incineration Waste generated by the facilities. All Regulated Medical Waste and Incineration Waste, residues, and absorbents etc. waste is to be destroyed in accordance with all local, state, federal and EPA laws and regulations. The Contractor shall be solely responsible for complying with all government regulation regarding the transport and disposal of Regulated Medical Waste and Incineration Waste. Disposal of destroyed Regulated Medical Waste and Incineration Waste shall be only at an approved disposal site as required by the local and state government authority having jurisdiction. Any medical waste to include syringes and sharps that contain protected health information labeling must be rendered unreadable. The contractor shall be able to provide 4.3 CF (cubic feet) medium box, 18, 28, 32, 40, 48, and 55-gallon RMW containers, as well as 20 and 28-gallon IW containers (the VA may accept variations in size) with any applicable and required liners. These containers will be located in a centrally located area at each facility for all authorized VA employees to deposit disposable Sharps boxes, Red Bag bags/containers and Chemo waste bags/containers. All Contractor provided containers shall be labeled according to all federal, state and local regulations. Any changes to type, size, amount of equipment, and the frequency of service shall be mutually agreed to in writing by both parties tough a modification to the contract. NOTE. All facilities will be responsible for providing their own disposable Sharps boxes, Red Bag bags/containers, and chemo waste bags/containers. All facilities shall store their Medical Waste in the centrally located containers provided by the Contactor. NOTE: This solicitation excludes pathological and microbiological wastes, Resource Conservation and Recovery Act (RCRA) listed hazardous wastes, pharmaceutical wastes, corrosive, reactive, radioactive, toxic, and other Regulated Medical Wastes and substances as defined in any applicable federal, state, county or municipal laws, regulations and guidelines. 2.1 LOCATIONS, PICK-UP TIMES AND CONTAINERS NOTE: Pick-up times may change with prior approval between Contractor and Contracting Officer s Representative (COR) / VA Facility Point of Contact (POC). Number of containers listed for pick-up is an estimate and may change from pick-up to pick-up. VA Montana Health Care System (VAMHCS): Anaconda CBOC 118E. 7th Street Anaconda, MT 59711 Phone: 406-496-3000 Monthly pick-up of an average of one to two (1-2) 48 gallon and one to two (1-2) 55-gallon containers for Red Bags and Disposable Sharps boxes. Billings Health Care Center 1775 Spring Creek Lane Billings, MT 59102 Phone: 406-373-3500 Weekly pick-up of an average of one to two (1-2) 48 gallon and one to two (1-2) 55-gallon containers for Red Bags and Disposable Sharps boxes. Bozeman CBOC 300 N. Willson, Suite 703G Bozeman, MT 59715 Phone: 406-582-5300 Bi-Monthly pick-up of an average of one (1) 48 gallon and one (1) 55-gallon containers for Red Bags and Disposable Sharps boxes. Cutbank CBOC 2nd Ave SE #8 Cut Bank, MT 59427 Phone: 406-873-9047 Monthly pick-up of an average of one to two (1-2) 18-gallon Red and one to two (1-2) 55-gallon containers for Red Bags and Disposable Sharps boxes. Fort Harrison VA Medical Center 3687 Veterans Drive PO Box 1500 Fort Harrison, MT 59636-1500 Phone 406-442-6410 Twice monthly pick-up of an average of four (4) 48-gallon containers. *(Just Chemotherapy and Pathological) Glasgow CBOC 630 2nd Ave South, Suite A Glasgow, MT 59230 Phone: 406-228-4101 Extension 2261 (Clerk) Quarterly pick-up of an average of one (1) 32-gallon container for Red Bags and Disposable Sharps boxes. Great Falls CBOC 1417 9th Street South VHA Suite 200; VRE Suite 301 Great Falls, MT 59405 Phone: Extension 3202 (Clerk/LPN) Phone: 406-791-3200 Monthly pick-up of an average of one to tee (1-3) 48-gallon and one to tee (1-3) 55-gallon containers for Red Bags and Disposable Sharps boxes. Hamilton PCTOC 299 Fairgrounds Suite A Hamilton MT 59840 Phone 406-363-3352 *Hours: 0800-1430 Bi-Monthly pick-up of an average of one (1) 32-gallon container for Red Bags and Disposable Sharps boxes. Havre CBOC 130 13th Street, Suite 1 Havre, MT 59501 Phone: 406-265-4304 Monthly pick-up of an average of one (1) 32 gallon and one (1) 55-gallon containers for Red Bags and Disposable Sharps boxes. Kalispell CBOC Tee Mile Professional BLDG 31 Tee Mile Drive, STE 102 Kalispell, MT 59901 Main Phone: 406-758-2700 Extension 2714/2716 (Clerk/LPN) Bi-Weekly pick-up of an average of one to two (1-2) 48-gallon and one to two (1-2) 55-gallon containers for Red Bags and Disposable Sharps boxes. Lewistown CBOC 629 NE Main Street Lewistown, MT 59457 Phone: 406-535-4790 Bi-Monthly pick-up of an average of one to two (1-2) 48- gallon and one to two (1-2) 55-gallon containers for Red Bag bags and Disposable Sharps boxes. Miles City CBOC/CLC 210 S. Winchester Miles City, MT 59301 Main Phone: 406-874-5600 Clinic: 406-874-5675 CLC: 406-874-5800 Monthly pick-up of an average of one (1) 32-gallon and one (1) 48-gallon containers for Red Bags and Disposable Sharps boxes. Missoula CBOC 2687 Palmer St., Suite C Missoula, MT 59808 Main Phone: 406-493-3700 Extension 3750 (Clerk/LPN) Weekly pick-up of an average of one to two (1-2) 48-gallon and one to two (1-2) 55-gallon containers for Red Bags and Disposable Sharps boxes. VA Eastern Colorado Healthcare System (ECHCS): Rocky Mountain Regional VA Medical Center 1700 N. Wheeling Street Aurora, Co., 80045 Telephone: 720 723-6396 Contact: Derrick White Daily pick-up of an average of thirty-five to fifty (35 50) 28-gallon containers and 3 to 5 (3-5) 96-gallon containers for Red Bag waste only. Weekly pick-up of an average of one to four (1 4) 18-gallon and five to ten (5 10) 32-gallon containers for Chemo waste containers. Denver VA Medical Center 1055 Clermont Street Denver, Co. 80220 Telephone: 720 723-6396 Contact: Derrick White Weekly pick-up of one to four (1 4) 28-gallon containers for Red Bag waste. Aurora Clinic 13701 E. Mississippi Aurora Co., 80012 Telephone: 720 723-6396 Contact: Derrick White Monthly pick-up of an average of one to five (1 5) 28-gallon containers for Red Bag waste Domiciliary Lakewood Clinic 7350 W. Eastman Place Lakewood, Co., 80227 Telephone: 720 723-6396 Contact: Derrick White Weekly pick-up of an average of one to tee (1 3) 40-gallon container for Red Bag waste. Pueblo Nursing Home 2600 Oakshire Lane Pueblo, Co., 81001 Telephone: 720 723-6396 Contact: Derrick White Twice monthly pick-up of an average of five to eight (5 8) 28-gallon containers for Red Bag waste. Pueblo Outpatient Clinic 4776 Eagleridge Circle Pueblo, Co., 81008 Telephone: 720 723-6396 Contact: Derrick White Weekly pick-up of an average of one to tee (1-3) 40-gallon containers and an average of one to tee (1 3) 28-gallon containers for Red Bag waste. LaJunta Clinic 1100 Carson Ave, Suite 104 La Junta, Co., 81050 Telephone: 720 723-6396 Contact: Derrick White Twice monthly pick-up of an average of two (2) 40-gallon container for Red Bag waste. Alamosa Primary Care Clinic 622 Del Sol Drive Alamosa, Co., 81101 Telephone: 720 723-6396 Contact: Derrick White Twice monthly pick-up of an average of two (2) 40-gallon container for Red Bag waste. Salida Outpatient Clinic 1000 Rush Drive Salida, Co., 81201 Telephone: 720 723-6396 Contact: Derrick White Monthly pick-up of an average of one (1) 40-gallon container for Red Bag waste. Jewell Clinic 14400 Jewell Avenue Aurora, Co., 80012 Telephone: 720 723-6396 Contact: Derrick White Monthly pick-up of an average of one (1) 40-gallon container for Red Bag waste. Burlington Outpatient Clinic 1177 Rose Avenue Burlington, Colorado, 80807 Telephone: 720 723-6396 Contact: Derrick White Monthly pick-up of an average of one (1) 40-gallon container for Red Bag waste PFC Floyd K. Lindstrom Clinic at Colorado Springs 3141 Centennial Boulevard Colorado Springs, Co. 80907 Telephone: 720 723-6396 Contact: Derrick White Twice monthly pick-up of one to two (1 2) 40-gallon for Red Bag waste. Golden Outpatient Clinic 1020 Johnson Rd. Golden, Co., 80401 Telephone: 720 723-6396 Contact: Derrick White Twice monthly pick-up of one to two (1 2) 40-gallon for Red Bag waste. Lamar Outpatient Clinic 1401 South Main Street, Suite 2 Lamar, Colorado, 81052 Telephone: 720 723-6396 Contact: Derrick White Twice monthly pick-up of one to two (1 2) 40-gallon for Red Bag waste. Community Resource and Referral Center 3836 York Street Denver, Colorado, 80205 Telephone: 720 723-6396 Contact: Derrick White Weekly pick-up of one (1) 28-gallon container for Red Bag waste only. VA Sheridan Health Care System (VASHCS): VA Sheridan Medical Center 1898 Fort Road Sheridan, WY 82801 Telephone: 307-675-3275 Monday Friday 8:00 am 4:30 pm Monthly pick-up of an average of one (1) 18-gallon and fifteen to twenty-one (15-21) 48-gallon containers for Red Bags and Disposable Sharps boxes. Monthly pick-up of an average of one to two (1-2) 32-gallon container for Chemo waste bags/containers. Afton CBOC 125 South Washington Afton, WY 83110 Telephone: 307-886-5266 Monday Friday 8:00 am 4:30 pm Quarterly pick-up of an average of one (1) 32-gallon containers for Red Bags and Disposable Sharps boxes. Casper CBOC 4140 South Poplar Street Casper, WY 82601 Telephone: 307-235-4143 Monday Friday 8:00 am 4:30 pm Monthly pick-up of an average of one to four (1-4) 4.3 CF Medium Box containers for Red Bags and Disposable Sharps boxes. Riverton CBOC 2300 Rose Lane Riverton, WY 82501 Telephone: 307-857-1211 Monday Friday 8:00 am 4:30 pm Monthly pick-up of an average of one to two (1-2) 32-gallon containers for Red Bags and Disposable Sharps boxes. Gillette CBOC 604 Express Drive Gillette, WY 82718 Telephone: 307-685-0676 Monday Friday 8:00 am 4:30 pm Quarterly pick-up of an average of one to tee (1-3) 32-gallon containers for Red Bags and Disposable Sharps boxes. Rock Springs CBOC 1401 Gateway Blvd. #1 Rock Springs, WY 82901 Telephone: 307-362-6641 Monday Friday 8:00 am 4:30 pm Monthly pick-up of an average of one to two (1-2) 32-gallon containers for Red Bags and Disposable Sharps boxes. Evanston PCTOC Evanston Valley Business Park 1565 South Highway 150#E Evanston, WY 82930 Telephone: 307-789-3384 Monday Wednesday 8:00 am 4:30 pm Thursdays 8:00am 4:30pm Monthly pick-up of an average of one (1) 32-gallon container for Red Bags and Disposable Sharps boxes. Worland PCTOC 510 South 15th, Suite D Worland, WY 82401 Telephone: 307-347-2808 Monday Wednesday 8:00 am 4:30 pm Thursdays 8:00am 4:30pm Monthly pick-up of an average of one (1) 32-gallon container for Red Bags and Disposable Sharps boxes. VA Cheyenne Health Care System (VACHCS): Cheyenne VA Medical Center 2360 E. Pershing Blvd. Cheyenne, WY 82001 Phone: 307-778-7550 x7326 Monday - Friday 8:00 am - 4:30pm Contact: Medardo Recibe Weekly pick-up of an average of seven to nine (7-9) 18-gallon containers and fifty-five to sixty-five (55-65) 32-gallon containers for Red Bags and Disposable Sharps boxes. Weekly pick-up of an average of one to two (1-2) 32-gallon containers for Chemo waste bags/containers. Ft. Collins CBOC 2509 Research Blvd. Fort Collins, CO 80526-8108 Phone: 307-778-7550 x7326 Monday - Friday 8:00 am - 4:30pm Contact: Medardo Recibe Twice monthly pick-up of an average of one to two (1-2) 48-gallon containers for Red Bags and Disposable Sharps boxes. Loveland CBOC 5200 Hahns Peak Dr. Loveland, CO. 80538 Phone: 307-778-7550 x7326 Monday - Friday 8:00 am - 4:30pm Contact: Medardo Recibe Twice monthly pick-up of an average of one to two (1-2) 48-gallon containers for Red Bags and Disposable Sharps boxes. Sidney CBOC 1116 10th Ave., Sidney, NE 69162 Telephone: 307-778-7550 x7326 Monday Friday 8:00 am 4:30 pm Contact: Medardo Recibe Quarterly pick-up (Tuesday only) of an average of one to two (1-2) 48-gallon containers for Red Bags and Disposable Sharps boxes. Northeastern Junior College Sterling Clinic 100 College Drive, Sterling, CO 80751 (Clinic is located on the second floor of the Hays Student Center) Telephone: 307-778-7550 x7326 Monday Friday 8:00 am 4:30 pm Contact: Medardo Recibe Monthly pick-up (Tuesday only) of an average of one (1) 48-gallon container for Red Bags and Disposable Sharps boxes. The contractor shall pick-up regulated medical waste between the hours of 8:00 AM tough 4:30 PM on regular clinic days. The contactor shall not pick-up medical waste outside of the designated hours. The scheduled pick-up times will be mutually agreeable to both parties. The above pick-up frequency may be changed to accommodate the needs of the clinics without modification to the contract as the number of pick-ups and containers per pick-up are both estimated quantities. The contractor shall be responsible for notifying the appropriate Government official at each site for arrangements for the pick-up of the Regulated Medical Waste. If routine pick-up is scheduled on a recognized Government holiday, then the pick-up must be rescheduled and picked-up either within tee (3) days before or after the holiday. The 10 national holidays observed by the Federal Government are as follows: New Year s Day Labor Day Martin Luther King s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Cistmas Day Or any other day specifically declared by the President of the United States to be a National Holiday. 3.0 PERSONNEL Contractor employees shall not be considered or treated as federal employees for any purpose, shall not be regarded as performing a personal service, and shall not be eligible for civil service employee benefits, including retirement. Contractor employees shall identify themselves as Contractor employees in all communication modes used in performing the services, e.g. email, telephone, verbal. Services furnished by contractor employees shall be performed as necessary to fulfill the requirements of this SOW. All Contractor employees shall be trained in the proper DOT, EPA, and DEQ handling requirements. The Contracting Officer s Representative (COR)/VA Facility Point of Contact (POC) reserves the right to request the Contractor to provide another employee if an employee does not obey VAMC directives, or does not act in the best interest of the Government. 3.1 EDUCATION AND TRAINING REQUIREMENTS. The Contractor shall provide training to the employees at all the facilities (if required) for proper packaging of waste prior to the startup of the contract performance. The Contractor reserves the right to decline to accept for collection, transportation, treatment of disposal of any Regulated Medical Wastes that cannot be transported, treated or disposed of in a lawful manner or without a risk of harm to public health or the environment. Improperly packaged, leaking, overweight or damaged containers are subject to rejection. No containers shall be picked up that are wet or leaking. Repackaging of the waste by the Contractor will be reimbursable when prior approval of the VA representative is acquired. 4.0 SPECIAL CONTRACT REQUIREMENTS 4.1 RECORDKEEPING In the performance of all services to be provided hereunder, the Contractor agrees to comply with all applicable permits, all applicable federal, state, county, and municipal laws and ordinances and all lawful orders, rules, regulations and guidelines of any duly constituted authority, including but not limited to social security, income tax withholding laws, unemployment compensation laws, environment, safety and health laws and manifesting requirements. The Contractor and its affiliates shall keep and retain adequate books and records and other documentation including personnel records, correspondence, instructions, plans, receipts, vouchers, copies of all manifests and any other records or repots or memoranda, consistent with and for the period required by applicable regulatory requirements and guidelines pertaining to performance of the services. 4.2 DOCUMENTATION OF SERVICES RENDERED The contractor shall provide a log sheet at the time of the Regulated waste pick-up. The original copy will be given to the VA Contracting Officer Representative (COR) or local on-site Point of Contact (POC). The log sheet shall state the date of pick-up, the number of boxes taken, the weight of the boxes, the signature of the contractor representative and signature of the VA COR/POC. The Contractor shall email all invoices to the individual CORs for each station. 4.3 HANDLING OF MEDICAL WASTE 4.3.1 Material Safety Data Sheets (MSDS) The Contractor shall collect a copy of all MSDS from each facility for each individual item that is being picked-up and transported for disposal. The COR/POC will provide the contractor with the MSDS prior to the contractor leaving the station. 4.3.2 SPILL HANDLING The Contractor shall report all spills to the facility s designated official and to the COR/POC. The contractor will be legally and financially responsible for the cost of all clean-up of spills created by the contractor. The contractor will be required to clean-up any spills created during the collection process 5.0 QUALITY CONTROL/ASSURANCE 5.1 QUALITY CONTROL. The Contractor is responsible for ensuring services are performed in accordance with PWS requirements. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 5, Quality Assurance Surveillance Plan. 5.1.1 DOCUMENTING PERFORMANCE. Environmental Maintenance Service (EMS) personnel or Environmental Management (EM) personnel will verify performance of the contractor. EMS or EM personnel will contact the COR/POC of any discrepancies. The COR/POC will document any deficiencies in writing and forward them to the contracting officer.
36C25919Q0058 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19
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