NX EQ Table Operating (VA-18-00149049)
Page 1 of 6 This is a combined synopsis/solicitation for Skytron or equal Table: Operating. This requirement is a Brand Name or Equal commercial item prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C10G19Q0012 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-01 dated December 20, 2018. Requirement Description: To ensure we can continue to provide Veterans with the benefits and care they have earned through their selfless service, the Department of Veterans Affairs (VA) is changing the way we do business. Specifically, we are improving the management of our supply chain to aggregate demand and facilitate ease of ordering in the field. Throughout VA, we are moving from local contracting to national contracting whenever feasible. Simplified ordering processes will drive volume towards suppliers with national contracts. Simultaneously, greater cost transparency throughout the VA will allow clinicians and VA leaders to select medical equipment that optimizes Veteran outcomes at the lowest cost. For our suppliers, we anticipate that these changes will ease the process of doing business with the VA and drive down our suppliers costs. We welcome opportunities to work closely with suppliers to further reduce costs. In return, we expect that suppliers will offer the VA value commensurate with VA s status as the largest integrated healthcare provider in the United States. Specifically, VA expects that it will receive the most favorable prices, warranties, conditions, benefits, and terms for the same product as those given by the supplier to any provider in the country. We expect that VA s large volumes will increasingly be directed toward those suppliers best able to offer value to the VA. VA looks forward to collaborating with its suppliers to further drive down costs to deliver optimal value to our Veterans. VA has a requirement to purchase Skytron Brand Name or Equal Table: Operating to deliver patient care at its VA medical facilities throughout the United States, U.S. Territories, Guam, and the Philippines. A Firm-Fixed-Price Requirements contract will be awarded in accordance with all terms, conditions, provisions, specifications and schedule of this solicitation herein. Quotes shall contain the vendor s best terms for cost/price and technical capabilities of the Skytron Brand Name or Equal Table: Operating Brand Name or Equal. The government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 and the associated size standard is 750 employees. This procurement action is unrestricted and not set-aside for small business concerns. This acquisition is in accordance with FAR Part 13 Simplified Acquisition Procedures in conjunction with FAR Part 16.5 for Skytron Brand Name or Equal Table: Operating as identified in Attachment A, Price Schedule. All interested vendors shall provide a quote for all Contract Line Item Numbers (CLINs) listed in Attachment A, Price Schedule which includes the option years. VA is looking to establish a one-year contract with two 12-month option periods. Delivery is FOB destination and requires delivery to VA medical facilities throughout the United States, U.S. Territories, Guam, and the Philippines. Firm-Fixed-Price Orders will be placed against this contract in writing and will provide the exact delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria in the attached addenda also applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible Vendor that provides a technically acceptable quote that conforms to the solicitation and which is determined to be the most beneficial (i.e., best value) to the government, considering technical capability and price. Vendors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, if not available in SAM. Vendors are reminded to complete all fill-in Provisions listed on Attachment D, if not completed in SAM. All interested vendors must be registered in the System for Award Management (SAM) prior to receiving an award. You may access SAM at https://www.sam.gov/portal/public/SAM/. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition and the additional FAR clauses cited in the clause are applicable to the acquisition and found on Attachment C, Contract Clauses. All questions should be submitted no later than January 8, 2019. Quotes are due January 21, 2019 at 4:00 PM (ET) to Beth Davis at beth.davis2@va.gov. SECTION B - CONTRACT ADMINISTRATION / INVOICE INSTRUCTIONS B.1.1 CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: TBD b. GOVERNMENT: Contracting Officer 0010G Beth Davis U.S. Department of Veteran Affairs Strategic Acquisition Center 10300 Spotsylvania Ave., Suite 400 Fredericksburg, VA 22408 Contracting Specialist 0010G Carlina Smith U.S. Department of Veteran Affairs Strategic Acquisition Center 10300 Spotsylvania Ave., Suite 400 Fredericksburg, VA 22408 Program Manager - TBD Contracting Officer Representative - TBD B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the Contractor will be made in accordance with: [X] 52.232-33, Payment by Electronic Funds Transfer System for Award Management B.1.3. INVOICES: Payments shall be made monthly in arrears upon receipt of a properly prepared receipt. The Vendor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Request. Vendor Electronic Invoice Submission Methods: Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below. VA s Electronic Invoice Presentment and Payment System The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org. Vendor e-invoice Set-up information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below. Tungsten e-Invoice setup information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@tungsten-network.com VA TUNGSTEN Number: AAA544240062 FSC e-Invoice contact information: 1-877-353-9791 FSC e-Invoice email: vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp B.1.4 TERMS AND CONDITIONS By establishing a contract, the Vendor agrees to supply established items(s) to satisfy the Government s requirement when an order is place under the contract during the effective period of performance. If, however, the Vendor determines to terminate production of the selected item and contemplates replacement with an alternative item, the Government reserves the right to evaluate the potential replacement item(s). There is no guarantee that the Government will evaluate any replacement item(s) favorably. If the Government determines the replacement item(s) as unacceptable, the individual item(s) or the entire contract may be canceled. The Government is obligated only to the extent of authorized purchases actually made under the contract. The terms and conditions included in this contract apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this contract and the Vendor s invoice, the provisions of this contract will take precedence. Purchase/Ordering Limitation: Orders placed against this contract are limited to FAR Clause 52.216-19 Order Limitations, as noted in the contract. The estimated total quantities are listed on Attachment A, Price/Cost Schedule. The quantities listed are estimates only, and VA makes no guarantee regarding the actual quantities that may be purchased. Individuals Authorized to Purchase Under the Contract: This is a Strategic Acquisition Center decentralized contract. Orders may be placed only by the Contracting Officer and designated VA Ordering Officers for each facility with prior approval from the program manager. The designated ordering officers are added after award; the Contracting Officer will furnish the vendor with the names of individuals authorized as ordering officers upon ordering officer appointment. Ordering officers are responsible for issuing and administering orders placed under this contract. Ordering officers may negotiate revisions/modifications to their orders, but only within the scope of this contract. Ordering officers have no authority to modify any term of this basic contract. Any deviation from the terms of the basic contract must be approved in writing by the Contracting Officer responsible for this contract. The Vendor shall accept orders against this contract only from the Contracting Officer and/or authorized ordering officers. Fulfilling orders from persons other than the Contracting Officer or ordering officer may result in loss or delay in payment for supplies/services provided under such orders. Delivery Tickets: The following provisions apply to all shipments: Inspection: Destination Acceptance: Destination Shipping: Free on Board (FOB) Destination Delivery: TBD Ship to and Mark For: Deliveries shall be marked and shipped to various VHA locations identified in each order placed against the contract. All shipments, either single or multiple container deliveries, shall bear and contain on the delivery tickets or sales slips (external shipping labels and associated manifests or packing lists) the following at a minimum: (i) Name of supplier (ii) Contract/Delivery Order number (iii) Date of purchase (iv) Contract number (v) Itemized list of supplies or services furnished (vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided the invoice is itemized to show this information). (vii) Date of shipment In the case of multiple container deliveries, a statement readable near the VA Order number will indicate total number of containers for the complete shipment (ex. Package 1 of 2 ), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # ____________ (i.e., 166-E11234) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3) Reports: The Contractor agrees to provide on a monthly basis, to the POC s identified in B.1.b above, one electronic version of the Sales Report. This report should also be submitted to SACPAY@va.gov and VA003B1DEmp@va.gov on a quarterly basis. The Sales Report shall contain information on all Tables: Operating and related equipment ordered under this contract. The format for this report is provided in Attachment E, Sales Report. The quarterly report is due within 60 calendar days after the close of each calendar quarter (January 1 March 31, April 1 June 30, July 1 September 30, and October 1 December 31). *The report submitted monthly is due within 5 calendar days after the end of each month.
36C10G19Q0012 Department of Veterans Affairs Strategic Acquisition Center Frederick
12/21/18, 11:24 AM