460-13-2-5084-0025 Annual Elevator Maintenance Contract
Added: Feb 28, 2013 12:40 pm THIS IS NOT A REQUEST FOR BID/PROPOSAL. THE GOVERNMENT IS SEEKING INFORMATION FOR MARKET RESEARCH PURPOSES ONLY. The Wilmington VA Medical Center Contracting Office,1601 Kirkwood Highway, Wilmington, DE is conducting market research for the following small business programs: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Women Owned Small Business (WOSB), Historically Underutilized Business Zone (HUBZone), Small Disadvantaged Business (SDB) and Small Business (SB) to obtain elevator maintenance services, as described below in the Scope of Work at the VA Medical Center, 1601 Kirkwood Highway, Wilmington, DE by means of a firm fixed price contract. The North American Industry Classification System (NAICS) code for this procurement is 333921 with a size standard of 500 employees. Small Business programs who are interested in performing this service as a prime contractor should e-mail Robert.Copper@va.gov to notify the Government of your interest in this elevator maintenance service. If a contract is ultimately awarded for the work described herein, small business programs who would work as the prime contractor are required to perform at least 51 percent of the cost of the contracts with its own employees. Subject line of e-mail should read "MARKET RESEARCH/ELEVATOR MAINTENACE" Specify what small business program you qualify for, i.e. SDVOSB or VOSB, etc. Please state if you are certified in www.vetbiz.gov or www.sam.gov for the small business program. Responses are due no later than 12:00PM, EST, March 5, 2013. VAMC Wilmington, DE Elevator Maintenance DESCRIPTION/SPECIFICATIONS/WORK STATEMENT TABLE OF CONTENTS Clause No. Clause Name Page No. C.1 GENERAL INTENTION................................... C 1 C.2 GENERAL REQUIREMENTS................................ C 1 C.3 DEFINITIONS TECHNICAL............................. C 2 C.4 GOVERNMENT FURNISHED PROPERTY AND SERVICES.......... C 4 C.5 CONTRACTOR FURNISHED ITEMS.......................... C 5 C.6 WORK OUTSIDE REGULAR HOURS.......................... C 5 C.7 MANAGEMENT.......................................... C 5 C.8 PREVENTIVE MAINTENANCE INSPECTION AND SERVICE....... C 7 C.9 INSPECTIONS, TESTING, AND CERTIFICATION............. C 8 C.10 SERVICE WORK........................................ C 9 ***Special Note - There will be up to 3 elevators (P5, P6, and S7) that will be out of service and/or covered under warranty due to pending replacement at certain times during this contract and these will be deducted as needed from the contract. . PART I THE SCHEDULE SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT C.1 GENERAL INTENTION. The intention of this solicitation is to obtain elevator maintenance services at the VA Medical Center, 1601 Kirkwood Highway, Wilmington, DE by means of a firm fixed price contract. C.2 GENERAL REQUIREMENTS. The Contractor shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform the inspections, testing, maintenance, repair, and component replacement as required to maintain 9 elevators and 2 dumbwaiter equipment systems in accordance with the manufacturer's original specifications. Equipment systems covered under this contract are listed in Attachment 1. Work includes the performance of service work, preventive maintenance of equipment, routine and periodic inspections and tests, support for elevator inspection contractor and other services as described herein. a. Work Excluded. The subparagraphs below further clarify the scope of work under this contract: (1) Cleaning and Refinishing. Work covering routine cleaning and refinishing of the interior of cars and the exterior of hoistway doors and frames is not included in this contract. However, cleaning of equipment spaces, hoistways, and daily cleanup of job sites in conjunction with preventive maintenance, inspection services, and repairs is included in this contract. (2) Minor Repairs. NA. All included in contract. (3) Major Repairs or Improvement Work. Unexpected repairs over $5000 in material costs and over 40 man hours to complete may be billed as one time repairs upon prior approval by the COTR and issuance of a purchase order or contract modification. Improvement work may be submitted at any time, and will be approved on an individual basis. Work shall not proceed without a valid PO in hand. b. Warranted Equipment. Equipment, components, and parts, other than that installed under the contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the COTR. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the COTR so that necessary action may be taken. The Contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such warranties. c. Licensing and Supervision. The Contractor shall be licensed by the State of Delaware to provide the maintenance and repair services specified in this contract. All work shall be performed by elevator mechanics specifically qualified and trained to work on elevator, lifts and dumbwaiter systems and equipment. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the COTR prior to award of the contract. C.3 DEFINITIONS TECHNICAL. As used toughout this contract, the following terms shall have the meaning set forth below. a. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise. b. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COTR is intended unless stated otherwise. c. ANSI. The abbreviation of the American National Standards Institute. d. Adjust. To regulate, settle, bring to a more satisfactory state of normal operating condition. e. Check. Examine, inspect, test, or verify by trial. f. Component Part. Any part of any item or system which is detachable or removable from the main body or main assembly of the item or system; a constituent part or an essential part necessary to the performance of the system. g. Contracting Officer's Technical Representative (COTR). A Government employee designated in writing by the Contracting Officer to serve as an authorized representative to assist in contract administration functions. h. Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract. i. Contractor Representative. A foreman or superintendent assigned in accordance with the "CONTRACTOR EMPLOYEES" clause. j. Control. A mechanism used to regulate or guide the operation of a machine, apparatus, or system. k. Direct Material Costs. The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. l. Elevator Mechanic. Any person employed by the Contractor who is responsible for performing maintenance, repair, and inspection services under this contract. Elevator mechanics are journeyman level tradesmen who are qualified by virtue of a combination of formal training and work experience in the trade. Elevator mechanics perform both electrical and mechanical work on a variety of elevator systems. m. Emergency Work. Work requiring immediate action to correct or prevent loss or damage to Government property, or to eliminate hazards to personnel or equipment. n. Frequency of Service. (1) Annual (A) Services performed once during each 12 month period of the contract. (2) Semiannual (SA) Services performed twice during each 12 month period of the contract at intervals of 160 to 200 calendar days. (3) Quarterly (Q) Services performed four times during each 12 month period of the contract at intervals of 80 to 100 calendar days. (4) Monthly (M) Services performed 12 times during each 12 month period of the contract at intervals of 28 to 31 calendar days. (5) Semimonthly (SM) Services performed 24 times during each 12 month period of the contract at intervals of 14 to 16 calendar days. 0. Inspect. To examine thoroughly, to view closely in critical appraisal. p. Maintain. To keep in a state of repair and efficiency, to preserve from failure or decline. q. Maintenance. Work which is required to repair or maintain equipment systems in a safe, operational condition, or to restore these systems to initial or usable condition by overcoming the effects of wear and tear, disaster, damage, or deterioration. New construction or alteration is not included. r. Provided shall be understood to mean provided in place, that is, furnished and installed, ready for use. s. Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received. t. Quality Assurance Evaluator (QAE). The Government employee designated by the COTR to be responsible for the monitoring of Contractor performance. u. Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced. v. Regular Working Hours. Monday - Friday 7:30am - 4:30pm Your normal hours of operations will be performed during the Government's existing work schedule to the fullest extent possible, however you are not restricted to normal duty hours and days of operation. On occasions support may be required, or it may be advantageous to provide services differing from the normal work schedule. This is permissible with the concurrence and approval of the Contracting Officer's Technical Representative (COTR). In the absence of the COTR, concurrence and approval is required from the Contracting Officer. w. Repair. Repair is the restoration of a piece of equipment, a system, or a facility to such condition that it may be effectively utilized for its designated purposes. Repair may be overhaul, reprocessing, or replacement of constituent parts or materials that have deteriorated by action of the elements or usage and have not been corrected tough maintenance, or replacement of the entire unit or system if beyond economical repair. x. Replace. To remove damaged, defective, or deteriorated materials or parts and install new or used materials or parts as approved. y. Required. Demanded as necessary or essential to the satisfactory operation of the equipment or system. z. Response Time. Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate tools, equipment, and materials, ready to perform the work required. Response times are designated in the appropriate technical clauses in Section C. C.4 GOVERNMENT FURNISHED PROPERTY AND SERVICES. a. Government Furnished Facilities. The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense. b. Government Furnished Equipment. The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor. c. Government Furnished Material. The Government will not provide any materials to the Contractor. d. Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COTR after award. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work. (1) Utilities specified above will be furnished at no cost to the Contractor. C.5 CONTRACTOR FURNISHED ITEMS. Except for the items listed in clause C.4, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract. The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repair services as described herein. All replacement units, parts, components, and materials to be used in the maintenance, repair, and alteration of equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications, Section C; and used in accordance with original design and manufacturer intent. Items not listed in the technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government's requirements are satisfied. C.6 WORK OUTSIDE REGULAR HOURS. Except as may otherwise be specified, all work shall be performed during regular working hours. If the Contractor desires to carry on work on Saturday, Sunday, federal holidays, or outside regular working hours, he/she must submit application to the COTR for approval(except for emergency repair service). C.7 MANAGEMENT. The Contractor shall manage the total work effort associated with the operations, maintenance, repair, and all other services required herein to assure fully adequate and timely completion of these services. Included in this function are a full range of management duties including, but not limited to scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. a. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the Government Representative. The status of any item of work must be provided within 72 hours of the inquiry during regular working hours, and within 96 hours after regular working hours. b. Work Schedule. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission for the following facilities. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. c. Records. Cumulative service records shall be kept for each system in the inventory shown in Attachment 1. A separate record file shall be established and kept up to date for each system. The Contractor shall submit proposed formats for each of the required records listed below for the COTR's approval at least 15 calendar days prior to the start date of the contract. (1) The records shall cover the following work: (a) Preventive Maintenance Inspection and Service (PMIS) work. (b) Inspection, Testing, and Certification work in conjunction with independent VA inspector. (c) Service Work. (2) The Contractor shall include the following data in the appropriate record within two working days from the completion of the associated work items: (a) The date(s) when the service(s) was scheduled, started, and completed. (b) Name of the individual(s) who performed the services. (c) The nature and extent of all service and repair work performed, including: completed PMIS record slips; description of conditions and deficiencies found during any PMIS visits, and deficiencies remaining uncorrected during PMIS visits; work performed during inspections and tests, results of those inspections/tests, and disposition of deficiencies found during inspections/tests; and description of service work performed, including a brief description of material and parts used (including cost and quantities), and hours of labor expended. (d) Any other information the Contractor chooses to include in the records, at no additional cost to the Government. (3) All required records shall be maintained in the elevator machine room, and the original records shall be submitted to the COTR within five calendar days of expiration of the contract. All required records shall be maintained in a readable, complete, orderly, timely, and accurate manner. d. Work Completion Reports. The Contractor shall submit work completion reports to the COTR within two working days after completing each occurrence of service under this contract. These reports shall contain, as a minimum, the information described in items (a) tough (d) of subparagraph (2) of the foregoing "Records" paragraph, and shall be signed and dated by the Contractor's Representative. e. Staffing. The Contractor shall continuously maintain an adequate staff with suitable management expertise to assure work is scheduled and completed in accordance with these specifications. The Contractor shall maintain an adequate craft work force to complete work in accordance with the time and quality standards specified. C.8 PREVENTIVE MAINTENANCE INSPECTION AND SERVICE. The Contractor shall perform Preventive Maintenance Inspection and Service (PMIS) work on all equipment systems covered under this contract. Work shall consist of maintaining these systems in a safe, reliable, and satisfactory operating condition. All work shall comply with ANSI A17.1, except as modified herein. The Contractor shall provide all necessary services, parts and materials, and complete all repair requirements identified during the performance of a PMIS as part of the PMIS. Excessive or repeated system breakdowns or deficiencies may be considered by the Government as an indication of unsatisfactory performance of PMIS by the Contractor. a. Scope. PMIS work includes periodic Contractor operation, inspection, checks, adjustments, and maintenance of elevator systems necessary to ensure that each system complies with applicable VA, local, ANSI, and manufacturers' standards of safety, reliability, and satisfactory operating condition. PMIS work shall be performed in accordance with the appropriate PMIS checklist in Attachment 2. The intent of PMIS is to provide routine maintenance services that permit the early detection and correction of items that, if deficient or defective, would: (a) interfere with the normal effective operation of the elevator and dumbwaiter systems; (b) endanger life and/or property; or (c) involve high cost or long lead time for repair. PMIS work shall include, but not necessarily be limited to: comprehensive operational inspection and adjustments to insure the satisfactory functioning of machinery and controls, car speeds, leveling devices, car and hoistway doors, and safety edge mechanisms; detecting and correcting the causes of unusual noises or vibrations; manufacturers' recommended machinery lubrication; adjustments to bring system operation within the manufacturers' specifications; repairs, including defective part and component replacements; equipment space housekeeping; equipment cleaning; changing burned out indicator lamps and other lights such as inside hoistways; and other services as required to maintain all systems at a safe and acceptable operating condition. b. Frequency. Minimum acceptable frequencies for the accomplishment of PMIS services are indicated in Attachment 2. If the Contractor decides that additional visits are necessary to ensure maintenance and safety, he/she shall provide the necessary work at no additional cost to the Government. If the Government decides that additional PMIS visits are necessary, this contract will be modified in accordance with the "CHANGES (FIXED PRICE)" clause. c. Contractor PMIS Schedule Submissions. The Contractor shall submit a detailed PMIS schedule to the COTR for approval at least 15 calendar days prior to the start date of the contract. The schedule shall include, for each specific equipment system and PMIS listed in Attachment 2, the location (system number); work to be performed (e.g., monthly PMIS); and the week of the month that the PMIS will be performed. The Contractor shall schedule and perform PMIS on regular Government working days during regular working hours. Once the Contractor's PMIS schedule is approved by the COTR, PMIS shall be performed by the Contractor without further authorization by the COTR. The Contractor shall strictly adhere to the scheduled PMIS dates to facilitate Government verification of the work. If the Contractor finds it necessary to reschedule PMIS, a written request shall be made to the COTR detailing the reasons for the proposed change at least five working days prior to the originally scheduled PMIS date. No scheduled PMIS dates shall be changed without the prior written approval of the COTR. d. Check In Requirements. The Contractor's superintendent shall check in at building 10 with the COTR prior to the commencement of work and at the completion of work each day that PMIS is to be performed, and indicate the work, sites of work, and order of work that is scheduled to be performed that day. e. PMIS Records and Reports. See the "MANAGEMENT" clause of this Section for PMIS record keeping and work completion reporting requirements. f. PMIS Work Quality Standards. The Contractor shall meet the following PMIS work quality standards: (1) PMIS Checklist work items satisfactorily accomplished: All internal and external components, parts, assemblies, and subassemblies forming a part of each elevator system or necessary for its safe operation are inspected, adjusted, lubricated, repaired, or replaced as necessary to insure system is functioning as designed. No unusual or objectionable machinery wear, noise or vibration. (2) Clean equipment areas/rooms. (3) All car speeds meet manufacturer's rated speeds. (4) Smooth car movement, with no unusual or objectionable noise or vibration. (5) All leveling devices maintained and adjusted to permit cars to stop level with all floors/landings. (6) All doors and safety edges maintained and adjusted to operate at rated speeds and as per original equipment specifications. (7) All normal and emergency operating controls maintained and adjusted to be fully operational. (8) All lights and indicator lamps are operational. (9) All safety systems and mechanisms maintained in safe, operational condition. (10) All cables acceptably interlubricated and maintained within allowable limits of wear. Systems are "shut down" and COTR is notified when worn or damaged cables are found. (11) Clean out the pits of all elevators of trash and dirt. C.9 INSPECTIONS, TESTING, AND CERTIFICATION. The Contractor shall provide support to complete inspection and testing services as required herein to complete routine and periodic certification requirements of elevator and dumbwaiter systems. All inspections and tests shall be performed in the presence of a certified inspector, which will be provided by the Government. All inspection and testing shall be performed in accordance with ANSI A17.1 and ANSI A17.2, except as modified herein. Deficiencies discovered during testing shall be corrected as part of the test. However, if appropriate, a service call will be issued to cover the required repairs. a. Scheduling Requirements. Specific elevators which the Government anticipates will require testing and certification during the base and option periods of the contract are listed in Attachments 3 and 4. Within 30 calendar days after award of the contract, the Contractor shall submit for the COTR's approval a proposed schedule for the accomplishment of all semiannual, annual, tee year, and five year inspection/test requirements required during the base period of the contract. Schedules for the option years shall be submitted for approval within 30 calendar days of notice to extend the contract. The schedule shall indicate the proposed date of each inspection/test for each specific system. Prior to approval, the COTR may require the Contractor to change proposed dates to ensure the availability of the Government furnished inspector. Schedule changes required by the Government after approval shall be made at no additional cost if notice is provided to the Contractor 7 calendar days or more prior to the scheduled date of accomplishment. Changes to the approved schedule proposed by the Contractor shall be submitted for the COTR's approval at least 3 working days in advance. b. Routine and Periodic Inspection/Test Requirements. (1) Elevators. Routine inspection and testing of all passenger and freight electric and hydraulic elevators shall be performed semiannually in accordance with Rules 1001.1, 1001.2, 1004.1, 1004.2, 1007.1, and 1007.2 (as applicable) of ANSI A17.1. Service contractor will provide all support necessary to complete these inspections by an outside elevator inspection firm and correct all identified deficiencies within 60 days of report receipt. c. Periodic Tee Year Inspection/Test Requirements. Electric pressurized hydraulic elevators require a hydrostatic test once every tee years. The Contractor shall perform these tests on the elevator systems specified in Attachment 3 in accordance with ANSI Rule 1005.3. d. Periodic Five Year Inspection/Test Requirements. ANSI A17.1, Rules 1002.3 and 1005.4, requires certain full load and speed tests to be performed at five year intervals. Electric traction elevators require a safety test that includes testing the governor and safety buffers at rated speed and rated load. The Contractor shall perform these tests on the elevator systems specified in Attachment 4 in accordance with the ANSI rules specified. C.10 SERVICE WORK. The Contractor shall perform service work (service orders) as necessary to determine the cause of system and equipment malfunctions, eliminate the cause(s), and restore the system or equipment to satisfactory working condition. Excessive or repeated systems and equipment malfunctioning may be considered by the Government to be unsatisfactory performance of service work by the Contractor. The Contractor shall respond to all service calls, including those calls where the accomplishment of repairs is subsequently determined to be beyond the major repair limit established in the "GENERAL REQUIREMENTS" clause. a. Service Order Cost. In general, this policy applies to small-scale maintenance and repair work accomplished on Government owned/ leased facilities and equipment. This type work is generally referred to as a Service Order (SO) and is limited to a total of b. Service Call Reception. Authorized Government representatives will advise the Contractor by phone of all service call requests received, both during and after regular working hours, as well as the classification of each call based on the definitions provided below. The Contractor shall have adequate procedures for receiving and responding to service calls 24 hours per day, including weekends and holidays. A single local or toll free telephone number shall be provided by the Contractor for receipt of all service calls. All telephone calls shall be answered within 30 seconds by an individual fully familiar with the Contractor's work control procedures and the terms and conditions of this contract. Calls shall be considered received by the Contractor at the time and date the telephone call is placed. c. Service Call Classifications. Service calls will be classified by the Government as follows: (1) Emergency Service Calls/Priority No.1. Service calls will be classified as emergency at the discretion of the COTR. Generally calls will be classified as emergency when system failures constitute a danger to personnel, teaten to damage property, or teaten to disrupt activity operations. Examples include personnel "trapped" inside an elevator, a fire or electrical defect which could cause fire or shock, etc. The Contractor shall provide a mechanic at the site and on the job ready to service the elevator within 45 minutes of receiving the call, 24 hours a day, 7 days a week. After beginning work, the Contractor shall work continuously until the emergency situation is arrested. After arresting the emergency condition, any remaining work required to restore safe, continuous, and reliable equipment operation shall be performed within two business days from the date that the service order was issued to the contractor. The contractor shall notify the COTR whenever circumstances arise that will prevent the contractor from completing Priority I service orders within the two day time period (i.e., awaiting materials). (2) Urgent/Priority No. 2: Work which is required to correct a condition which could become an emergency, involves more than one elevator down at one time or has deficiencies which do not immediately endanger the occupants or teaten damage to property. Priority II work is normally generated by a service call from the COTR. The contractor shall begin work within two hours with all necessary personnel and materials and shall pursue work on a continuous basis, including nights, weekends, and holidays, until the work is completed. The contractor shall complete Priority II service orders within one calendar day from the date the service order was issued to the contractor. The contractor shall notify the COTR whenever circumstances arise that will prevent the contractor from completing Priority II service orders outside the one day time period (i.e., awaiting materials). (3) Routine Service Calls/Priority No. 3. Service calls will be classified as routine when the work does not qualify as an emergency or urgent call. The contractor shall begin work on Priority III service orders within one business day of receipt. The work shall be completed as soon as possible after receipt of the Priority III service order. The contractor shall notify the COTR whenever circumstances arise that will prevent the contractor from completing Priority III service orders within a tee calendar day time period (i.e., awaiting materials). Routine service work will normally be performed during the Government's regular working hours unless prior approval is received from the COTR. Routine service calls shall be completed in accordance with the following standards: (a) After procuring part(s), Contractor shall work continuously during regular hours until the repair is completed. If the Contractor has not secured parts within the allowed time, then the Government reserves the right to (a) find a source for the part and require the Contractor to purchase the part from that source, or (b) require the Contractor to obtain and provide documentation of price quotations and the date of expected availability of parts from at least two different commercial suppliers. d. Service Records and Reports. See the "MANAGEMENT" clause of this Section for service work record keeping and work completion reporting requirements. e. Service Work Quality Standards. The Contractor shall meet the following service work quality standards: (1) All work, including repair and replacement parts, satisfies the recommendations and requirements of ANSI A17.1 (Parts X and XII and other parts/rules further referenced therein). (2) Operational and other inspections and tests incidental to or arising from the replacement of certain parts and components are satisfactorily performed, as recommended or required by ANSI A17.1. (3) Continuous progress and completion of the work resulting in a safe, efficient, and reliable system condition that permits the restoration of system service. (4) Safe job site during progress of work. Clean job site upon completion of work. (5) Unserviceable parts and components shall be removed from Government property unless directed otherwise by the COTR. END OF SECTION Attachment 1 List of Equipment Covered Under Contract No. Location Car # Type Capacity Manufacturer Date Serial # Drive 1 Bldg. 1 1 Passenger 4000 Otis motor/CETEK TLM-DC-2000 Elevator Controller 2002 TLM-182674 Electric Traction 2 Bldg. 1 2 Passenger 4000 Otis Motor/CETEK TLM-2000 Elevator Controller 2002 TLM-182648 Electric Traction 3 Bldg. 1 3 Passenger 4000 Otis Motor/CETEK TLM-2000 Elevator Controller 2002 TLM-182649 Electric Traction 4 Bldg. 1 4 Service 5000 Otis Motor/CETEK TLM-2000 Elevator Controller 2002 TLM-182650 Electric Traction 5 Bldg. 15 9 Passenger 4000 Otis 1972 365666 WDBISP9 Electric Traction 6 Bldg. 1 7 Dumbwaiter 300 Matot 1992 23299 C31717 Electric Traction 7 Bldg. 1 10 Dumbwaiter 500 Matot 1997 25570 Electric Traction 8 Bldg. 7 11 Service 10000 Canton elevator/Motion control engineering/model HMC-2000 10-8-10 3285067 Hydraulic 9* Bldg. 1 5 Passenger 4000 Kencore 1997 6370451 WDHDYP5 Hydraulic 10* Bldg. 1 6 Passenger 4000 Kencore 1997 WDHDYP6 Hydraulic 11* Bldg. 1 7 Service 5000 Kencore 1997 6370480 WDCS7 Hydraulic * Indicates that elevator is being replaced and will be out of service and/or covered under warranty due to pending replacement at certain times during this contract. These will be deducted as needed from the contract. Please provide monthly amounts per elevator to assist in preparing these deducts. Attachment 2 PREVENTIVE MAINTENANCE INSPECTION AND SERVICE CHECKLIST CHECKLIST NUMBER: 1 PAGE 1 of 2 FREQUENCY OF SERVICE: SEMI-MONTHLY (Twice a month) ELEVATOR/DUMBWAITER SYSTEMS COVERED: All ======================================================================= Checkpoint Number Checkpoint Description 1. WALKTHROUGH: Review the performance of the elevators with the Government Representative to determine if any malfunctions have occurred in connection with the cars since last maintenance inspection was performed. Investigate any malfunctions which have occurred, devoting special attention to any problem involving unsafe operations, and take corrective action. 2. LUBRICATION: Check quantity and quality of oil in all reservoirs, such as crankcases, gear boxes, buffers and oil cups. Add oil to maintain satisfactory levels. Replace oil if dirty. Applies to motor generator sets (sleeve bearings) and motor bearings. 3. CAR OPERATION: Ride all cars to detect and repair any improper operation of the car doors, hoistway doors, acceleration, leveling accuracy of floor stops, and the action of the machine brake. Verify proper operation of the laser door edges. Examine the car station and call buttons and replace damaged switches, burned out lamps, and broken buttons. Replace all burned out bulbs or tubes in the car lighting system. 4. FIRE SAFETY DEVICES: Test and verify satisfactory operation of fire detection devices and systems. 5. CONTROLLER AND SELECTOR PANELS: Observe the operation of all control relays, contactors, and other devices for satisfactory operating sequence. If any contacts are exposed to excessive current, check the circuit, correct the cause, and replace burned contacts. For the safety of the elevator users, do not work on relays which affect the operation of the car or power operated doors while the car is in service. Make a visual inspection of magnet coils, relays, and contactors, devoting special attention to the coils of relays that are continuously energized. Replace any coils that have brittle insulation or cracked binders. Observe and check the floor selector, adjust as necessary, and lightly lubricate. 6. BRAKES: Examine and adjust the brake plunger so that it is free and that it operates to the full extent of its travel. Clearances between the brake shoes and the drum shall be maintained at a minimum. Examine the brake contacts for wear and adjust or replace. Clean brake drum pulley. Prevent any loose material from catching between the drum and brake shoes. PREVENTIVE MAINTENANCE INSPECTION AND SERVICE CHECKLIST CHECKLIST NUMBER: 1 PAGE 2 of 2 FREQUENCY OF SERVICE: SEMIMONTHLY ELEVATOR/DUMBWAITER SYSTEMS COVERED: All ======================================================================= Checkpoint Number Checkpoint Description 7. GENERAL CLEANING: Wipe down the hoisting machine and generator. Check for excessive heat and unusual noises during operation, and correct the causes. Remove dirt and dust from the motor and generator housing. Brush off copper and/or carbon dust that may have collected on the control and relay panels. Clean the pit of all debris and combustible material. Clean the top of the car and the machinery room floor to insure proper door operation. Remove lubricants, cleaning solvents, and other combustible solutions if any are found to be stored in these places. Attachment 3 Tee Year Inspection/Test Requirements The Contractor shall perform periodic tee-year inspections/tests to the systems specified below in accordance with the procedures specified in the "INSPECTIONS, TESTING, AND CERTIFICATION" clause, Section C9. Elevator system numbers correspond to system numbers listed in Attachment 1. Hydrostatic tests shall be performed on all hydraulic elevators at tee year intervals in accordance with the current ANSI 17.1, Rule1005.3. Tests shall be performed in accordance with a schedule to be approved by the VA COTR. No. Location Car # Type Capacity Manufacturer Date Serial # Drive Due Date 8 Bldg. 7 11 Service 10000 Canton Elevator/Peller Controllor/ Model HMC-2000 10-8-10 3285067 Hydraulic 2013 9* Bldg. 1 5 Passenger 4000 Kencore 1997 6370451 Hydraulic 2013 10* Bldg. 1 6 Passenger 4000 Kencore 1997 Hydraulic 2013 11* Bldg. 1 7 Service 5000 Kencore 1997 6370480 Hydraulic 2013 * Indicates that elevator is being replaced and will be out of service and/or covered under warranty due to pending replacement at certain times during this contract. These will be deducted as needed from the contract. Please provide monthly amounts per elevator to assist in preparing these deducts. Attachment 4 Five Year Inspection/Test Requirements The Contractor shall perform periodic five-year inspections/tests according to the schedules shown below in accordance with the procedures specified in the "INSPECTIONS, TESTING, AND CERTIFICATION" clause, Section C9. Elevator system numbers correspond to system numbers listed in Attachment 1. Full load and speed tests shall be performed on all electric elevators at five year intervals in accordance with the current ANSI 17.1, Rules 1002.3 and 1005.4. Tests shall be performed in accordance with a schedule to be approved by the VA COTR. No. Location Car # Type Capacity Manufacturer Date Serial # Drive Due Date 1 Bldg. 1 1 Passenger 4000 Otis Motor/ Cetek Controller TLM-DC-2000 2002 TLM-182647 Electric Traction 2017 2 Bldg. 1 2 Passenger 4000 Otis Motor/ Cetek Controller TLM-DC-2000 2002 TLM-182648 Electric Traction 2017 3 Bldg. 1 3 Passenger 4000 Otis Motor/ Cetek Controller TLM-DC-2000 2002 TLM-182629 Electric Traction 2017 4 Bldg. 1 4 Service 5000 Otis Motor/ Cetek Controller TLM-DC-2000 2002 TLM-182650 Electric Traction 2017 5 Bldg. 15 9 Passenger 4000 Otis 1972 365666 Electric Traction 2017 6 Bldg. 1 7 Dumbwaiter 300 Matot 1992 23299 Electric Traction 2017 7 Bldg. 1 10 Dumbwaiter 500 Matot 1997 25570 Electric Traction 2017
VA24413R0504 Department of Veterans Affairs
2/28/13, 12:40 PM