AMENDMENT TO SPECIAL NOTICE VA241-17-R-0258 EXTERIOR SITE IMPROVEMENTS Design project # 631-17-002
Added: Apr 21, 2017 5:47 pm SPECIAL NOTICE REQUEST FOR QUALIFICATIONS (SF-330) INTRODUCTION: This Special Notice is being issued as follow on to the previous Sources Sought Notice No. VA241-17-N-0188. This purpose of this Special Notice is to request SF 330s Parts I and II packages for Architect/Engineer (A/E) Design Services for Project # 631-17-002 Project Title: Exterior Site Improvements, located at the Northampton VAMC, 421 Main Street Leeds MA, 01530. This is a request for SF 330's Architect/Engineer Qualifications packages only. THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR REQUEST FOR QUOTES (RFQ) AND NO SOLICITATION PACKAGE WILL BE ISSUED via FBO. Any requests for a solicitation will not receive a response. A solicitation will be issued directly to the top rated firm for which negotiations will commence in accordance with FAR part 36. The anticipated A/E Services requirement using NAICS Code: 541330 - Engineering Services (Small Business size standard of $14.0 million dollars average annual gross revenues for the past tee fiscal years) if awarded, will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6, and VA Acquisition Regulation 836.6. All submissions will be evaluated in accordance with the evaluation criteria and the Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. DESCRIPTION: Design work shall include, but shall not be limited to providing all labor, materials, equipment, etc. necessary to completely design project # 631-17-002 in accordance with the A/E design contract requirements, the Scope of Work, the A/E Submission Requirements document, NFPA, Life Safety Code (LSC), local building codes, staff input from design meetings and other requirements as determined during the course of the design. The project shall include, but shall not be limited to providing construction documents, to include but not limited to: drawings (using the VA standard title block), specifications available from the VA TIL website https://www.cfm.va.gov/til/catalog.asp , site visits and field surveys, a professional cost estimate, construction Scope of Work synopsis with estimated duration of construction period timeframe, Sole Source information, item costs and justifications, and a brand name/or equal list, project phasing, construction period administration and independent third party commissioning. In addition, an independent fire code/Life Safety Code review and documentation provided to VA shall be required under this project by a firm contracted for by the A/E. It is expected the project will be renovating and modernizing the approximately 17,200 SF space of old CLC East Wing of Building 1 which will house the new permanent Specialty Care Clinics, at the Central Western Massachusetts Veterans Affairs Medical Center. Please see attached Statement of Work for specifics. FINAL CONSTRUCTION DRAWINGS: Drawings including cost estimates, specifications, and calculations, will be submitted within the negotiated period of performance after award. Per FAR 36.609-4 & 52.236-25 for the Requirements for Registration of Designers, the designing A/E firm of record responsible for signing and stamping the drawings must be licensed or have reciprocity to perform this requirement in the Commonwealth of Massachusetts. The A/E schedule shall allow for VA review period ending with A/E receipt of VA comments for each submission no later than 10 business days after VA receives the submission. The A/E work shall include, but is not limited to: (a) Site Investigations necessary to determine the existing conditions at the site of work. (b) Schematic plans, design development plans, and final construction drawings. (c) Specifications, phasing plan and cost estimates. (d) Design narrative and engineering calculations. (e) Construction period services to include submittal review, site visits and construction inspections. Bid Deduct Alternates of 10% of the estimated construction budget shall be developed, planned, and estimated as necessary to assure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings and price breakdown shall be provided in addition to the base offer s construction estimate. All offerors are advised that in accordance with VAAR 836.606-73, the total cost of the contract for A/E services must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22 (c) - Design within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A/E firm selected to complete the design. Prospective firms are reminded that in accordance with FAR 52.219-14 and VAAR 852.219-10, Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. Interested and eligible firms should send electronic copies of their current SF 330 to: torben.ohlsson@va.gov . The SF 330s are due on May 22 2017 at 10 AM Eastern Standard Time. Use the instructions located in section fourteen (14) below for submitting your SF 330. NO FAX RESPONSES WILL BE ACCEPTED: Personal visits for the purpose of discussing this announcement will not be entertained or scheduled. Questions may be directed only by e-mail torben.ohlsson@va.gov . No phone calls will be accepted. In accordance with FAR 36.209 Construction Contracts with A/E firms and FAR 36.606 (c) Negotiations - all interested firms are hereby put on notice that no construction contract may be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. Security Issues, Late Proposals, Unreadable Offers (a) Late submission of offers are outlined at FAR Parts 52.212-1(f) and 52.215-1(c). Particular attention is warranted to the portion of the provision that relates to the timing of submission. (b) Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. (c) To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR Part and FAR 15.207(c ). (d) Password protecting your SF-330 is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated Government individuals. The selection of the most qualified A/E firm will follow the guidance provided in FAR 36.6 Architect-Engineer Services. Additionally, this Special Notice is also issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502 and 503, as a set-aside for Service Disabled Veteran-Owned Small Businesses (SDVOSBs). All eligible responding firms must be registered and verified with the Department of Veterans Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status and ownership and control sufficient to establish appropriate status. Failure to be both VERIFIED by CVE and VISIBLE on vetbiz.gov, at the time SF 330s are submitted, when the proposal is received as a result of the solicitation issued to the most qualified firm, and on the date of contract award will result in the offeror s proposal/SF 330 being deemed not acceptable and the Government will proceed negotiating with the next highest qualified firm. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. In addition, any subsequent award will require the firm to be registered in System for Award Management (SAM). In addition firms responding as a joint venture , must be certified in VetBiz as a joint venture entity. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. NCO 1 intends to accomplish a firm fixed price contract as a result of this call for qualifications. The selected A/E firm shall provide services in accordance with FAR 2.101 definition of "Architect-Engineer services" as defined in 40nU.S.C. 1102 and FAR Part 36.6 to provide professional A/E services for a complete design package Firms will be selected based on demonstrated competence and qualifications for the required work. The estimated magnitude for construction (not design) of this project is between $2,000,000 and $5,000,000 per VAAR 836.204(f). (a) Contract Award Procedure: At time of award, the A/E frim must be certified by VetBiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov. Failure of a SVOSB to be VERIFIED by CVE and VISIBLE in VetBiz shall result in elimination from consideration as a proposed contract awardee. Failure of an SDVOSB to be registered in SAM at the time of contract award shall result in elimination from consideration as a proposed contract awardee. The proposed services will be obtained by a negotiated Firm-Fixed Price Contract. (b) The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia. (c) The project drawings/design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/. The awarded A/E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the drawings and specifications supplied fully represent all of the work described in the Request for Proposal (RFP). The NAICS code for this project is 541330 with a small business size of $ 14 million. The SF 330 can be downloaded tough the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP type in SF 330 in the Find a Form block and click on search. SELECTION CRITERIA: The VA will utilize the following selection criteria IAW FAR 36.602-1 and VAAR 836.602-1: (The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/far/index.html) (a) Professional qualifications necessary for satisfactory performance of required services; Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. In addition, provide resumes of other relevant team members or frequent subcontractor who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of tee (3) specific completed projects that best illustrate the individual team members experience relevant to this project scope of work. (b) Past performance (references required) on recent and relevant contracts with Government agencies (with the emphasis on VA and hospital work) and private industry in terms of cost control, quality of work, and compliance with performance schedules; with recent defined as performance occurring within 5 years of the date of this Notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Notice and relevancy is defined as performance of work on projects that are similar in scope to the type of project. (c) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; provide a detailed narrative of up to 5 (maximum) relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this project that demonstrates the teams experience with projects of similar size and scope and complexity. Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms ability to work with government entities and design standards or similar relevant experience with other entities. (d) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team; documentation supplied should include specific experience and qualifications of personnel proposed for assignment to the project(s) and their record of working together as a team. (e) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness; (f) Capacity to accomplish the work in the required time; (g) Record of significant claims against the firm because of improper or incomplete architectural and engineering services; and (h) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Please provide the address and distance of your closest office; and The A/E Firm must have knowledge and experience of the locality of the project including interpreting and implementing all applicable local and state local requirements, including but not limited to historical and environmental regulations permissions, requirements and permits. (j) Proof of current and valid Professional Liability Insurance to cover the cost of errors and omissions for the entire projects estimated magnitude for construction. Responding firms, either multi-disciplined or collaborating with consultants, must demonstrate capability in healthcare architecture, traffic engineering, surveying, civil, structural, mechanical, electrical, communications, environmental, fire protection, cost estimating, Building Commissioning, Leadership in Energy and Environmental Design, specification writing, and construction surveillance skills as described herein. The Respondent bears the burden of providing relevant and timely references with accurate and current names, telephone numbers and addresses. Discussions with the tee most highly rated firms based on the technical review of all the SF 330s received will be conducted. A solicitation will only be issued to the most highly qualified firm after discussions have concluded and been evaluated. Submission Requirements: A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, e-mail address, DUNs number, date of response, title and Notice identification. Firms must provide a customer reference list with addresses and telephone numbers, and bidding records (low bid vs. estimate) for all projects listed as related experience, and a current project workload schedule showing proposed team members for the project period. All responding firms, including consultants to the primary firm are required submit ELECTRONICALLY a copy of their current SF 330, Architect-Engineer Qualifications, Part I and Part II to torben.ohlsson@va.gov . The SF 330, Part I must clearly indicate the office location where the work will be performed and the qualification of the individuals and subcontractors proposed to work on the contract and their geographical location. You must submit your ELECTRONIC COPY and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below to torben.ohlsson@va.gov . However, firms will be notified of the award via an electronic Notice of Award e-mail if an award is made off this notification. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of SF 330 packages: (a) Files readable using the current Adobe Portable Document Format (PDF). (b) Files in Adobe* PDF Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater; (c) Other electronic format.  If you wish to submit an offer using another format other than described in these instructions, e-mail the Contract Specialist/Contracting Officer who issued the solicitation.  Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation.  Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your SF 330; (d) SF 330s shall be provided electronically in .PDF format. The font for text shall be Times New Roman 12-point or larger. (e) Please note that we can no longer accept .zip files due to increasing security concerns. (f) Please note, the VA has an email size limit of 5 mb. Please inform the VA POC if you plan on submitting multiple emails due to size constraints. (g) Respondents are required to meet all requirements in addition to those identified as selection criteria. Any SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration. VA Primary Point of Contact: Torben Ohlsson, Contract Specialist POC Email: torben.ohlsson@va.gov . SCOPE OF WORK BELOW 1.3 Scope of Work Provide all professional architectural and engineering (A/E) services necessary to develop complete drawings, specifications, cost estimates, project phasing site visits and construction period administration associated with improving the exterior site on the Leeds campus in Northampton Massachusetts. This includes repairing sidewalks, walkways, exterior concrete stairs, roadways and pavement, parking lot pavement repair, and identifying sites for approximately 200 additional parking spots. We estimate the amount of pavement area to be repaired / replaced to be 400,000 SF. This project must be phased by priority into smaller construction chunks in order to maximize budget availability. Conduct preliminary project scope meetings and site survey investigations to develop the necessary elements for conceptual layout schemes with proposed alternatives consistent with the VA s project team goals as prioritized during preliminary project meetings, field surveys and studies. The intent of this project is to modernize the areas and include, but is not limited to: Repair / replace sidewalks and walkways so as to eliminate tripping hazards and ensure compliance with code requirements Repair / replace concrete pads and curbing where identified Repair existing concrete caps for vertical supports where identified within covered exterior tunnel walkway Repair / replace exterior staircases where required so as to eliminate tripping hazards and ensure compliance with code requirements Repair / Replace pavement in parking lots where required including restriping Repair / Replace pavement in areas not covered by previous work Identify and design for new parking lots (or extensions of others) that would accommodate approximately 250 more parking spots Prepare and submit all required environmental permits for impacted areas Demolish buildings (ensure proper environmental requirements are met) where identified. (approximately 12 small buildings) Prepare Historical Documents for submission with Section 106 and Mass SHPO requirements Bollard improvements The Leeds campus requires significant exterior site work including concrete, pavement, demolishing building, and adding parking in order to improve access and improve the patient experience. There was a site improvement project in 2015 which included new pavement on about ½ the campus and improvements in the storm water drainage system. However, the remainder of campus roadways and walkways require significant repair. There are approximately 12 buildings that the VA wishes to demolish due to inability to maintain and existing environmental hazards that exist within. The campus has been cited on numerous occasions for slips, trips, and fall hazards which must be remedied. It is the intention of the Facilities Management Service to have all these improvements fall under this design contract but have the A/E phase the construction work in such a way that the high priorities and most dangerous locations are remedied first so as to capitalize on the budget cycle of the VA. Work will include, but not be limited to, civil, structural, environmental, structural, geotechnical, and asbestos and lead paint removal. There is minor mechanical, electrical, and architectural work expected. Include other specialty consultants such as those associated with the environmental permitting or historical submission and others pertinent to the project requirements within the constraints of the construction budget consistent with the VA s project team goals as prioritized during project meetings and field surveys. The A/E shall obtain all environmental and other necessary permits that would be required prior to construction commencing including but not limited to the Massachusetts Dept. of the Environmental Protection (MassDEP) The A/E shall base their design to meet the following sustainable energy requirements: VA Sustainable Design Manual (May 2014 or later) Site Development Design Manual (Feb 2013 or later) NEPA Interim Guidance for Projects (Sept 2010 or later) VA Cultural Resource Management Checklist 2. DESCRIPTION OF WORK 2.1 General: Conduct preliminary meetings and site survey investigations to define the necessary elements of the project scope of work fulfilling the goals of the VA s project team (Engineering Svc), and presentation of preliminary layout plans with proposed alternatives to the User Group. Based on User Group meetings and site surveys, prepare a detailed project plan description report pertinent to the project requirements within the constraints of the construction budget consistent with the VA s project team goals. Tough the course of the design phase, it will be necessary to interface with Medical Center staff to ascertain the details of the scope tough a series of meetings and periodic submissions of documents. All design submission requirements shall be in accordance to A/E Contract and conform to all VA criteria and standards. The A/E shall use VA Program Guides, Design Manuals and Master Specifications in preparing the Construction Documents for the project. However, should the A/E determine that deviation from such standards and specifications is necessary or beneficial to the Government; s/he shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected. 2.2 Implementation: Engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. Each discipline shall document and investigate the relevant existing conditions, review the building available information, and verify all essential elements pertinent to their discipline. Site investigations shall measure, photograph, video tape, and document the conditions of areas to be renovated and/or impacted. The A/E shall visit the project site to investigate the information shown on the Government Furnished drawings, record (as built) drawings and other planning documents which are part of this contract. This information is the best available, but the Government does not guarantee its accuracy or completeness. The A/E's investigation of field conditions shall be performed in a competent professional manner in accordance with the Architectural Design Manual PG18-10. It is the A/E's responsibility to research the existing Government documents, determine those that are applicable to the project and request copies from the Government; the Government will not perform a search of Government documents to determine the information that the A/E may need during design. 2.3 Project Development: The A/E shall provide all services required to prepare documents and reports for the subject project consistent with the VA s project team goals as prioritized during preliminary project meetings, field surveys and studies. The A/E shall determine existing conditions, severity of deficiencies, if any previous deficiencies have been corrected and to identify any conditions which may have previously been unreported. Cost estimates shall be prepared to reflect the cost of replacing the component in a stand alone project (i.e., not as part of another project) and all cost for this replacement including but not limited to asbestos removal, required phasing, special field conditions and/or temporary equipment needed during the construction. The completed report shall then be submitted for approval to the Project Engineer. 2.4 Project Design: Based on the approved design development the A/E shall provide all services required to prepare plans, specifications, and other supporting documents necessary to correct the identified deficiencies in priority order. The approved cost estimate and available project funding will be used to determine the amount of deficiencies which will be correct under this project. A complete design including but not limited to determination and evaluation of existing conditions, necessary engineering calculation, necessary design work, independent fire safety/life safety review, IH Services, quantity and cost estimates, bid schedule, construction cost estimates, a proposed construction schedule, design analyses and calculations, a design documentation report, engineering considerations and options report shall be developed for this project. 2.5 Asbestos: The proper identification of Asbestos to determine construction costs associated with Comprehensive Strategy & Report phase of this project are considered part of this project. To extent possible existing Asbestos Assessment of the facility will be made available to the A/E. Additionally proper asbestos abatement design and IH monitoring services required during construction to correct the deficiencies selected for the construction design portion of this project shall also be provided by the A/E. 2.6 Lead: The proper identification of lead paint to determine construction costs associated with Comprehensive Strategy & Report phase of this project are considered part of this project. To extent possible existing Lead Paint Assessment of the facility will be made available to the A/E. Additionally proper lead paint abatement design required during construction to correct the deficiencies selected for the construction design portion of this project shall also be provided by the A/E.
VA24117R0258 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1
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