USM Spain
ALL INTERESTED OFFERORS WILL NEED TO COMPLETE AND RETURN A RESTRICTED ACCESS REQUEST IN ORDER TO BE GRANTED ACCESS TO THIS REQUIREMENT
The U.S. Department of State (DOS) has a requirement for a qualified Contractor to provide Local Guard Services to support the U.S. Mission Madrid, Spain. The Government requires a secure environment to conduct their mission. The Contractor shall provide the organizational structure, management, and qualified staff at levels adequate to meet or exceed the requirement contained in the Performance Work Statement. The Contractor shall be required to provide services in a manner that prevent loss or injury to U.S. personnel, dependents, property; destruction of assets; to prevent unauthorized access; and deter potential terrorist attacks. Anticipated period of performance is one base year and four one-year options (to be exercised at the sole discretion of the Government).
All contracted personnel, regardless of nationality, will be required to pass a background investigation conducted by the Contractor and a separate background investigation conducted by the U.S. Government to certify their suitability for employment under this contract.
The approximate acquisition schedule is as follows: The synopsis will be posted for approximately fifteen (15) days. No paper copies will be mailed. Once the solicitation is posted on SAM.gov, the offerors will have approximately thirty (30) days to submit proposals. All dates are subject to change and any change will be posted on this site.
Site (Virtual if applicable) Visits of the U.S. Mission facilities in Madrid, Spain will be scheduled and detailed in the solicitation. A firm date of this site visit will be included in L.1 of the solicitation. If and when applicable, offerors are responsible for entry visa, all travel arrangements, local transportation, and accommodations. Due to space limitations, only two (2) representatives from each firm will be allowed for the site visit.
Offerors are requested to provide notice of their interest in the solicitation (i.e., name of representative, name of firm, address) to Katya V. Gutierrez at GutierrezKV@state.gov.
PHONE CALLS WILL NOT BE ACCEPTED
Offerors shall have an active registration on the System for Award Management at https://www.SAM.gov. Offerors shall ensure that the point of contact (POC) on the Restricted Access Request (RAR) form provides his/her full name, including first, middle (if applicable), and last name. The Offeror must also ensure that the submitting POC’s full name, including first, middle (if applicable), and last name, are identical in SAM.gov as the names appear in SAM.gov. In addition, to submitting the RAR form, offeror must also submit an electronic request for access via SAM.gov. For help, contact the SAM.gov help desk.
In accordance with 22 U.S.C. § 4864, the Government will give preference to offerors qualifying as U.S. persons or U.S. Joint Venture Persons. The contract will be awarded to the best technically acceptable proposal with the lowest evaluated price.
19AQMM23R0062 Department of State Office of Acquisition Management
1/25/23, 10:24 AM USM Spain
The Department of State is conducting market research to determine the degree of interest and capability by small businesses only in providing local guard services at the U.S. Embassy Madrid, Spain.
The Department of State, Bureau of Diplomatic Security plays an essential role in ensuring that foreign policy missions are accomplished in a safe and secure environment. The primary mission of the local guard service is to provide protection for United States personnel, facilities, and equipment from damage or loss due to violent attack and theft. The local guard services shall prevent unauthorized access; protect life; maintain order; deter criminal and terrorist attacks against employees, dependents, and property; and prevent damage to all U.S. assets. The NAICS code for these services is 561612.
Responses must clearly demonstrate capabilities through examples of previous and/or current guard security contracts or experience closely related thereto.
Vendors must specifically address the following capabilities:
Current licenses, work authorizations in compliance with host country law required for the execution of work, including firearms permits and licenses. Licenses must be in the name of the U.S. small business.
Knowledge of and compliance with host country labor law which may require bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, severance pay, sick or health benefits, childcare or any other benefit
Knowledge of and compliance with host country tax law
Ability to provide all types of insurance coverage required by host country in performance of services, such as automobile liability, comprehensive general liability, worker’s compensation, employer’s liability, etc.
Furnishing, operating, and maintaining a radio network, including acquiring all licenses and permits that may be required for frequencies and the operation of all communications equipment
Familiarity or experience with associated security equipment such as Guard Electronic Monitoring System (GEMS), Central Alarm Monitoring systems (CAMS), closed-circuit television systems, x-ray and explosive detection equipment
Furnishing guard force equipment such as uniforms, vehicles, and weapons
Ability to overcome language barriers
Capability of instructing, providing, and qualifying personnel in the use of firearms, as well as x-ray equipment and radio equipment, including obtaining the access to a firearm training facility
Ability to maintain a guard staff on a 24 hour 7 day a week basis with the ability to immediately backfill vacant positions due to resignations, rotations and illnesses due to a variety of reasons such as flu and food poisoning
Capability of dealing with organized actions by direct labor personnel such as strikes (anticipated and unanticipated) and labor unrest (work slowdowns and/or organized failure of employees to report for shift changes)
Ability to hire and train, including English language training and weapons training, if required, a guard staff consisting of host country nationals
Ability to provide trained equipment technicians for all vehicles, radios and weapons required in the performance of the contract
Ability to train a sizeable workforce to adapt quickly to unfamiliar laws and customs as well as the ability of company officials to gain quickly information regarding the laws and customs needed to maintain and equip such a workforce
Experience or capability of getting contractor-furnished equipment and goods through customs and/or similar governmental agencies of the host country
Understanding import and export regulations
Understanding and familiarity of the Arms Export Control Act (AECA) and International Traffic in Arms Regulation (ITAR) and the capability of complying with both by the performance date of any contract awarded requiring the execution of this Statute (22 U.S.C. 2778-2780)
Managing smooth contract transition efforts.
Ability to safely keep and track Government-Furnished Property
Ability to screen personnel to meet suitability requirements for guard force positions
Strong skill in instant, situational decision-making, e.g., response to threats
Organized billing and invoicing procedures
It is requested that all interested parties submit their capabilities by e-mail to Katya V. Gutierrez at GutierrezKV@state.gov addressing each of the above requirements by 10:00AM EST, January 3, 2022. Interested parties shall also complete the attached Contractor Information Sheet.
If you have any questions or comments, please reference this Sources Sought Notice when emailing.
At this time, this is a sources sought notice for written information only. The U.S. Department of State does not intend to award a contract on the basis of this notice or reimburse the costs incurred by potential offerors in providing the information requested herein. In preparation for an upcoming procurement, the U.S. Department of State, Office of Acquisition Management is conducting market research to determine potential sources.
THIS IS NOT A REQUEST FOR TECHNICAL OR COST PROPOSALS. This is a request for interested potential offerors to submit a brief capability statement.
PR11191301 Department of State Office of Acquisition Management
12/15/22, 10:09 AM 19AQMM23R0062 - USM Spain
Notice Type:
Solicitation
Synopsis:
ALL INTERESTED OFFERORS WILL NEED TO COMPLETE AND RETURN A RESTRICTED ACCESS REQUEST AND ALSO SUBMIT REQUEST VIA SAM.GOV IN ORDER TO BE GRANTED ACCESS TO THIS REQUIREMENT
The U.S. Department of State (DOS) has a requirement for a qualified Contractor to provide Local Guard Services to support the U.S. Mission Madrid, Spain. The Government requires a secure environment to conduct their mission. The Contractor shall provide the organizational structure, management, and qualified staff at levels adequate to meet or exceed the requirement contained in the Performance Work Statement. The Contractor shall be required to provide services in a manner that prevent loss or injury to U.S. personnel, dependents, property; destruction of assets; to prevent unauthorized access; and deter potential terrorist attacks. Anticipated period of performance is one base year and four one-year options (to be exercised at the sole discretion of the Government).
All contracted personnel, regardless of nationality, will be required to pass a background investigation conducted by the Contractor and a separate background investigation conducted by the U.S. Government to certify their suitability for employment under this contract.
The approximate acquisition schedule is as follows: Once the solicitation is posted on SAM.gov, the offerors will have approximately thirty (30) days to submit proposals. All dates are subject to change and any change will be posted on this site.
Site Visits (virtual) of the U.S. Mission facilities in Madrid, Spain will be scheduled and detailed in this solicitation. A firm date of this site visit is be included in L.1 of the solicitation. Offerors are responsible for entry visa, all travel arrangements, local transportation, and accommodations. Due to space limitations, only two (2) representatives from each firm will be allowed for the site visit.
Offerors are requested to provide notice of their interest in the solicitation (i.e., name of representative, name of firm, address) to Katya V. Gutierrez at GutierrezKV@state.gov.
PHONE CALLS WILL NOT BE ACCEPTED
Offerors shall have an active registration on the System for Award Management at https://www.SAM.gov. Offerors shall ensure that the point of contact (POC) on the Restricted Access Request form provides his/her full name, including first, middle (if applicable), and last name. The POC’s full name shall be identical to the full name in the SAM.gov database. Offeror must submit request for access on SAM.gov only. For help, contact the SAM.gov help desk.
The Offeror must also ensure that the submitting POC’s full name, including first, middle (if applicable), and last name, are identical in SAM.gov as the names appear in SAM.gov.
In accordance with 22 U.S.C. § 4864, the Government will give preference to offerors qualifying as U.S. persons or U.S. Joint Venture Persons. The contract will be awarded to the best technically acceptable proposal with the lowest evaluated price.
Katya V. Gutierrez
Contracting Office Address:
U.S. Department of State
A/OPE/AQM/DCSD/LGF-ATB
Arlington, VA 22209
19AQMM23R0062 Department of State Office of Acquisition Management
2/22/23, 3:51 PM