ANADARKO AGENCY SECURITY SERVICES
Unarmed Security Guard Services for the BIA, Anadarko Agency located at Hwy 281 N & Parker McKenzie Drive, Anadarko, OK 73005 (Caddo County). This is NOT A REQUEST FOR PROPOSALS. This Sources Sought/Market Research is being conducted by the Bureau of Indian Affairs, Southern Plains Regional Office, Division of Acquisitions, 100 N. Riverside Drive, P.O. Box 368, Anadarko, OK 73005, to identify Indian Small Business Economic Enterprise sources that are capable of providing unarmed security guard services for the BIA, Anadarko Agency. Contractor shall be able to perform services at hundred percent. Contractor shall provide two (2) uniformed and unarmed level I security guards for the Department of Interior, Bureau of Indian Affairs, Anadarko Agency. OBLIGATIONS: Contractor shall furnish all transportation, management, supervision, personnel, equipment and supplies necessary to provide unarmed, uniformed guard services in accordance with all the terms and conditions. Guards must be at the Anadarko Agency by 8:00 AM local time, Monday-Friday, excluding federal holidays. The contractor / Licensed Unarmed Security Guard's role will be to mitigate / minimize any events or situations the Contractor or Anadarko Agency staff find teating or disruptive, until the arrival of the Bureau of Indian Affairs (BIA) Law Enforcement if deemed necessary. The Contractor / Licensed Unarmed Security Guards have no arresting and apprehension powers. Guards must patrol the visitor waiting areas hourly toughout the day to ensure the safety of the staff and visitors. Guards must keep a detailed time log of the patrols, noting any events and/or concerns of interest. Contractor must perform a complete end of day walk-tough of the Anadarko Agency areas prior to departing at 4:30 PM. Guards must respond to all visitor disruptive behavior incidents within the agency to minimize the situation or until law enforcement arrives. Guards shall be competent and have the ability to make independent determinations on whether the situation warrants the support of the BIA, Law Enforcement or 911 call, or neither. In the event of a disruptive situation deemed to require security assistance, the contractor / Licensed Unarmed Security Guard shall immediately contact the BIA, Law Enforcement via phone then attempt to mitigate / minimize any events or situations, until the arrival of Law Enforcement. All duties and responsibility become that of the BIA, Law Enforcement upon arrival. If the situation is deemed hostile and could result in an imminent life or death situation the contractor shall call 911, then attempt to mitigate / minimize any events or situations, until the arrival of BIA, Law Enforcement. All duties and responsibility become that of the BIA, Law Enforcement upon arrival. Guards may be required to escort staff/visitors to parking lot, if so requested. QUALIFICATIONS: All Contractor personnel must have relevant experience performing the unarmed security services. Minimum Qualification Standards: Security guards employed by the Contractor shall meet the following minimum qualification standards: Education/Experience: Possess a high school diploma or equivalency and have two (2) years experience demonstrating: The ability to interact with the public. The ability to read, understand and apply printed rules, detailed orders, instructions, and training material. The ability to maintain poise and self-control under stress. The ability to construct and write clear, concise, accurate, and detailed reports. Age: All Contractor personnel performing under this contract shall be a minimum of 18 years of age and be qualified as required by local and state laws. Training: All personnel assigned to work under this contract shall have completed Phase I and II training prior to an assignment. Proof of Unarmed Security Guard training shall be requested by the COR. CONTRACTOR PERSONNEL: Contractor personnel working under this contract shall not be considered BIA employees for any purpose and shall be considered employees of the Contractor. All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform that clearly identifies the individual as a Contractor. Contractor personnel shall present a neat appearance, to include no visible tattoos, ear rings, serviced beards, no unprofessional hair-cuts, styles and hair colors. Contractor personnel shall wear distinctive clothing such as uniform, badges, patches, etc. Such uniform shall clear identify the individual as a Contractor. The Contractor shall ensure that the staff assigned shall be cognizant of the BIA's sexual harassment and drug-free workplace policies. The Contractor may obtain a copy of this information from the COR. Consumption of alcohol on BIA property is prohibited. The contractor shall be immediately notified of any guard that reports for duty and appears to be impaired. If the Guard uses tobacco, he/she must comply with the BIA's tobacco use policy. The Contractor shall ensure the post is filled each duty day and shall have means to augment the post should the employee be sick or on vacation. CONTRACTOR'S RESPONSIBILITIES: The Contractor shall maintain personal liability and property damage insurance prescribed by the State of Oklahoma and the terms and conditions of the contract. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of the contract that is caused by him/her or his/her employees fault or negligence. Contractor shall comply with all BIA safety standards, industry standards, and state & local laws. BIA POLICY: Possession of weapons is prohibited. Enclosed containers are subject to search. Violations of BIA regulations may result in citations answerable in the United States (Federal) District Court. HOURS OF SERVICE: Day Guards Hours Sunday 0 None Monday (2) 8:00AM -4:30 PM Tuesday (2) 8:00AM -4:30 PM Wednesday (2) 8:00AM -4:30 PM Thursday (2) 8:00AM -4:30 PM Friday (2) 8:00AM -4:30 PM Saturday 0 None Holiday 0 None Federal Holidays observed by BIA: New Year's Day: January 1st Martin Luther King's Birthday: Third Monday in January President's Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: July 4th Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11th Thanksgiving Day: 4th Thursday in November Cistmas Day: December 25th When a Holiday falls on a Sunday, the following Monday shall be observed as a legal Holiday by U.S. Government Agencies. When a Holiday falls on a Saturday, the preceding Friday shall be observed as a legal Holiday. INTERFERENCE TO NORMAL FUNCTION: The Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. Contractor personnel shall inform the COR of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling shall be made with the COR or their designee. The expected period of performance is a base period, plus four (4) options of one (1) year in length, exercisable at the Government's discretion. If this is a service your business can provide, please respond to this Sources Sought Notice by 5:00 pm CT on November 8, 2018. Responses should include: (1) Business Name and/or Subcontractor Name (if applicable) (2) Business Address (3) Point of Contact Name Phone Number E-mail Address (4) DUNS Number (5) NAICS code (6) Must be an Indian Small Business Economic Enterprise ISBEEs eligible to provide this service are encouraged to submit their capability statements. Send responses to Margie M. Robinson via e-mail at margie.robinson@bia.gov no later than (NLT) 5:00pm CT on November 8, 2018. Again, this is NOT A REQUEST FOR PROPOSAL or an announcement of a solicitation.
140A0319R0001 Department of the Interior Bureau of Indian Affairs Central Office
10/29/18, 4:02 PM UNARMED SECURITY GUARD SERVICES FOR THE BIA, ANADA
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this procurement is 140A0318R0001 and is issued as a Request for Proposals (RFP). The Bureau of Indian Affairs (BIA), Southern Plain Regional Office intends to award a firm-fixed price contract in response to this Request for Quote (RFP). The solicitation documents and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular FAC 2005-101 dated October 25, 2018. This solicitation is an Indian Small Business Economic Enterprise (ISBEE) set-aside. Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. As part of your quote, you must complete and return the Indian Economic Enterprise Representation form (DIAR Clause 1452.280-4 (see attached)). The associated North American Industry Classification System code (NAICS) is 561612, Security Guard and Patrol Services, and the size standard is $20.5 Mil. The Bureau of Indian Affairs (BIA), Southern Plains Regional Office, is soliciting offers for Unarmed Level I Security Guards for the Anadarko Agency. Price Schedule: CLINS 0010: Base Year (January 21, 2019 - January 20, 2020) Two (2) Uniformed/Unarmed Level I Security Guards $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 Level I Security Guards = $__________ total contract price per year Option Year One (January 21, 2020 - January 20, 2021) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 level I Security Guards = $__________ total contract price per year Option Year Two (January 21, 2021 - January 20, 2022) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 Level I Security Guards = $__________ total contract price per year Option Year Tee (January 21, 2022 - January 20, 2023) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 Level I Security Guards = $__________ total contract price per year Option Year Four (January 21, 2023 - January 20, 2024) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 Level I Security Guards = $__________ total contract price per year FAR Clause 52.217-8, Option to Extend Services (January 21, 2024 - July 19, 2024) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 1,040 hours per guard = $__________ price for six months $__________ price for six months X 2 Level I Security Guards = $__________ total contract price for six month extension Description of Services: The Contractor shall provide all transportation, management, supervision, personnel, professional uniforms, equipment and supplies necessary to provide unarmed/uniformed level I guard services for the Anadarko Agency. Guards shift begins at 8:00 am and end at 4:30 pm local time, Monday - Friday, excluding federal holidays. The Contractor / Licensed Unarmed Security Guard's role shall be to mitigate / minimize any events or situations the Contractor or Anadarko Agency staff find teating or disruptive, until the arrival of the Bureau of Indian Affairs (BIA) Law Enforcement if deemed necessary. The Contractor / Licensed Unarmed Security Guards have no arresting and apprehension powers. The Contractor must be able to operate various screening equipment (provided by the government) and technology to detect dangerous objects in bags, purses and on clients and preventing those objects from being brought into the building. The Contractor shall control access to the facility by verifying the identity and purpose of individuals seeking entry maintain log of all visitors and provide visitor passes. Deny entry to individuals not authorized to have access to the building. The Contract/Licensed Unarmed Security Guards must patrol the visitor waiting areas hourly toughout the day to ensure the safety of the staff and visitors. Guards must keep a detailed time log of the patrols, noting any events and/or concerns of interest. Contractor must perform a complete end of day walk tough of the Anadarko Agency areas prior to departing at 4:30 PM. Guards must respond to all visitor disruptive behavior incidents within the agency to minimize the situation or until law enforcement arrives. Guards shall be competent and have the ability to make independent determinations on whether the situation warrants the support of the BIA, Law Enforcement or 911 call, or neither. In the event of a disruptive situation deemed to require security assistance, the Contractor / Licensed Unarmed Security Guard shall immediately contact the BIA, Law Enforcement via phone then attempt to mitigate / minimize any events or situations, until the arrival of Law Enforcement. All duties and responsibility become that of the BIA, Law Enforcement upon arrival. If the situation is deemed hostile and could result in an imminent life or death situation, the Contractor shall call 911, and then attempt to mitigate / minimize any events or situations, until the arrival of BIA, Law Enforcement. All duties and responsibility become that of the BIA, Law Enforcement upon arrival. Guards may be required to escort staff/visitors to parking lot, if requested. Provide assistance, directions, answer questions and otherwise serve as a central or visible source of general information for employees, visitors and vendors. QUALIFICATIONS: All Contractor personnel must have relevant experience performing the unarmed security services. Minimum Qualification Standards: Security guards employed by the Contractor shall meet the following minimum qualification standards: Education/Experience: Possess a high school diploma or equivalency and have two (2) year's experience demonstrating: The ability to interact with the public. The ability to read, understand and apply printed rules, detailed orders, instructions, and training material. The ability to maintain poise and self-control under stress. The ability to construct and write clear, concise, accurate, and detailed reports. Age: All Contractor personnel performing under this contract shall be a minimum of 18 years of age and be qualified as required by local and state laws. Training: All personnel assigned to work under this contract shall have completed Phase I and II training (20 hours each) and passed the Phase I/II Unarmed Security Guard Exam prior to an assignment. For any replacement personnel, the Contractor shall be responsible for hiring/training/licensing the guards. License: The Contractor shall provide a list of names of all security guards and their security guard licenses ten days prior to the start of the Period of Performance. The Contractor is responsible for keeping the guards licenses update/renewed. The list should have only guards listed that will undergo a complete background check. No guard shall be authorized to work at the agency without an approved background check. CONTRACTOR PERSONNEL: Contractor personnel working under this contract shall not be considered BIA employees for any purpose and shall be considered employees of the Contractor. All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform that clearly identifies the individual as a Contractor. Contractor personnel shall present a neat appearance, to include no visible tattoos, ear rings, serviced beards, no unprofessional hair-cuts, styles and hair colors. Contractor personnel shall wear distinctive clothing such as uniform, badges, patches, etc. Such uniform shall clear identify the individual as a Contractor. The cost for the uniform and associated items will be borne by the Contractor in accordance with the Service Contract Act. The Contractor shall ensure that the staff assigned shall be cognizant of the BIA's sexual harassment and drug-free workplace policies. Consumption of alcohol on BIA property is prohibited. The contractor shall be immediately notified of any guard that reports for duty and appears to be impaired. If the Guard uses tobacco, he/she must comply with the BIA's tobacco use policy. The Contractor shall ensure the post is filled each duty day and shall have means to augment the post should the employee be sick or on vacation. CONTRACTOR'S RESPONSIBILITIES: The Contractor shall be licensed and insured as prescribed by the State of Oklahoma and the terms and conditions of the contract. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of the contract that is caused by him/her or his/her employees fault or negligence. Contractor shall comply with all BIA safety standards, industry standards, and state & local laws. The Contractor shall provide supervision for all guards and serve as a liaison between the BIA and Security Guards with respect to any and all issues, concerns and relevant information including communicating/enforcing BIA policies and procedures to the guards. If there are any problems that need to be corrected, the Contractor shall report to the Contracting Officer Representative (COR). BIA shall reserve the right, at its sole discretion, to require the contractor to remove any guard for any lawful reason and request a suitable replacement. BACKGROUND INVESTIGATION: After the contract award but prior to the Period of Performance, the Contractor shall be required to contact the Anadarko Agency to obtain the necessary paperwork to complete and submit for the Government Background investigation for any and all personnel that might be providing services under this contract. This could be a 30-45 day process. The Anadarko Agency will be providing a badge and access card for those that have an approved background clearance. DOI POLICY: Possession of weapons is prohibited. Enclosed containers are subject to search. Violations of BIA regulations may result in citations answerable in the United States (Federal) District Court. HOURS OF SERVICE: Day Guards Hours Sunday 0 None Monday (2) 8:00AM -4:30 PM Tuesday (2) 8:00AM -4:30 PM Wednesday (2) 8:00AM -4:30 PM Thursday (2) 8:00AM -4:30 PM Friday (2) 8:00AM -4:30 PM Saturday 0 None Holiday 0 None Federal Holidays observed by BIA: New Year's Day: January 1st Martin Luther King's Birthday: Third Monday in January President's Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: July 4th Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11th Thanksgiving Day: 4th Thursday in November Cistmas Day: December 25th When a Holiday falls on a Saturday, the preceding Friday shall be observed as a legal Holiday by U.S. Government Agencies. When a Holiday falls on a Sunday, the following Monday shall be observed as a legal Holiday. The office may also close for inclement weather. INTERFERENCE TO NORMAL FUNCTION: The Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services and fire protection systems. Contractor personnel shall inform the COR of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling shall be made with the COR or their designee. Period of Performance: Base year, January 21, 2019 - January 20, 2020, and four option years Work is to be performed during a regular eight (8) hour work day, commencing no earlier than 8:00 a.m. and ending no later than 4:30 p.m. The Contractor must adhere to the Federal schedule for holidays, time off due to inclement weather conditions, building closures, etc. Location: Bureau of Indian Affairs, Anadarko Agency, Hwy 281 & Parker McKenzie Drive, Anadarko, OK 73005 (Caddo County). PROVISION FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition. FAR 52.212-2 - EVALUATION - COMMERCIAL ITEMS (OCTOBER 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Factor 1: Technical Capability (ii) Factor 2: Past Performance (iii) Factor 3: Price Factor 1 - Technical Capability The offers will be evaluated using the information submitted in the technical approach and demonstrated experience/evidence of ability to successfully perform the services by addressing the following elements: 1) Expertise: What is the Contractor's level of expertise in this field? This includes key personnel (submit information on qualified key personnel, such as resumes and licenses). 2) Scheduling: What is the Contractor's proposal to accommodate duty-hours, shift-change, breaks, employee meal breaks, and response to incidents, or emergencies? 3) Subcontracting: Does the Contractor plan to subcontract out any portion of the work? If so, do they have a letter of commitment from the subcontractor indicating their commitment to this project upon award? Factor 2 - Past Performance The past performance questionnaires that the contractor submits with their proposal package will be reviewed to determine if the previous work was recent (within the past 5 years) and relevant (similar size and magnitude). The questionnaires will also be reviewed to determine the overall trend in the ratings of quality for the previous contracts. The offeror shall include a minimum of tee, but no more than five questionnaires. In addition, the Government may solicit past performance on contracts not listed by the offeror. If an offeror does not have any past performance information to submit as the entity under which the offer is being submitted, then the offeror should submit past performance data identified above under which the offeror's key personnel have worked. The offeror's proposal will be evaluated to determine the extent to which its past performance demonstrates the likelihood of successful performance. The evaluation will consider both the relevance and quality of past contracts. The Government may choose to evaluate publicly available reports, and/or data from the Past Performance Information Retrieval System (PPIRS). The Government may use present and/or past performance data obtained from a variety of sources. The information gathered for past performance may also be used in the responsibility determination. Factor 3 - Price Schedule The pricing information will consist of the contractorAs overall price to provide these services. To submit the pricing information, fill out the price schedule with the unit price and calculate the extended total. Technical capability and past performance, when combined, are approximately equal to cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item for the additional 6-month period IAW FAR 52.217-8. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) tough (u) of this provision. FAR 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEM All terms and conditions identified under this FAR Clause are applicable to this Request for Proposal. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS and FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (DEVIATION), applies to this acquisition. The clauses cited within this clause as indicated below are applicable: 52.203-6, 52.203-19, 52.204-10, 52.204-14, 52.204-23, 52.209-6, 52.209-9, 52.209-10, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-40, 52.222-41, 52.222-43, 52.222-50, 52.222-54, 52.222-55, 52.222-62, 52.223-18, 52.224-3, 52.225-13, 52.232-33, 52.233-3, 52.233-4 and 52.242-5. FAR Clauses incorporated by reference: 52.202-1, 52.203-17, 52.204-7, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-19, 52.204-20, 52.209-5, 52.209-7, 52.222-22, 52.223-6, 52.226-1, 52.228-5, 52.229-3, 52.232-1, 52.232-17, 52.232-25, 52.232-39, 52.232-40, 52.233-1, 52.237-1, 52.237-2, 52.242-13, 52.242-15, 52.242-17, 52.243-1 Alt. 1, 52.245-1, 52.246-4, 52.249-1, 52.249-4, 52.249-8, 52.252-1, 52.252-2, 52.252-5 and 52.252-6. 52.209-11 - Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. As prescribed in 9.104-7(d), insert the following provision: Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) (a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that-- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that; (1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and (2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months 52.217-8 Option to Extend Services. As prescribed in 17.208(f), insert a clause substantially the same as the following: OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration date. (End of clause) 52.217-9 Option to Extend the Term of the Contract. As prescribed in 17.208(g), insert a clause substantially the same as the following: OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years. (End of clause) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits 27102 Guard II (GS-05) $15.03 - $19.21 (End of Clause) DIAR 1452.201-70 Authorities and delegations. As prescribed in section 1401.670-1, insert the following clause: Authorities and Delegations (SEP 2011) (a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work. (b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment. (c) The COR is not authorized to perform, formally or informally, any of the following actions: (1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract; (2) Waive or agree to modification of the delivery schedule; (3) Make any final decision on any contract matter subject to the Disputes Clause; (4) Terminate, for any reason, the Contractor's right to proceed; (5) Obligate in any way, the payment of money by the Government. (d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause. (e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract. (f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR. (g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk. (End of clause). 1452.228-70 Liability Insurance. As prescribed in 1428.301, insert the following clause: Liability Insurance-Department of the Interior (JUL 1996) (a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows: $200,000 each person $500,000 each occurrence $20,000 property damage (b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work. (End of clause) 1452.233-2 Service of Protest. As prescribed in 1433.106, the provision at FAR 52.233-2, Service of Protest, shall be modified before insertion into solicitations and contracts by changing the title of the provision to read: Service of Protest Department of the Interior (JUL 1996) (Deviation) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Southern Plains Regional Office, Division of Acquisition Management, P.O. Box 368, 100 Riverside Drive, Anadarko, OK 73005. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (c) A copy of the protest served on the Contracting Officer shall be simultaneously furnished by the protester to the Department of the Interior Assistant Solicitor, Acquisitions and Intellectual Property, 1849 C Street, NW., Room 6511, Washington, DC 20240. (End of Provision) 1452.204-70 Release of Claims (JUL 1996) 1452.226-70 Indian Preference (APR 1984) 1452.226-71 Indian Preference Program (APR 1984) 1452.280-1 Notice of Indian small business economic enterprise set-aside. (JUL 2013) 1452.280-2 Notice of Indian economic enterprise set-aside. (JUL 2013) 1452.280-3 Subcontracting limitations. (JUL 2013) Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically tough the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: - A copy of the contractor's official company invoice reviewed and accepted by the designated COR The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. OMB MEMORANDUM M-11-32 Accelerating Payments to Small Businesses for Goods and Services This policy requires agencies to accelerate payment to small business prime contractors to the full extent permitted by law with the goal of making payment within 15 days of receipt of a proper invoice. In return, prime contractors are expected to accelerate payment to small business subcontractors when they receive accelerated payments from the Government. All questions shall be submitted via email to Margie M. Robinson at margie.robinson@bia.gov. Please reference solicitation number 140A0319R0001 in the subject line of the email. All questions shall be submitted by Monday, 17 December 2018, at 12:00 CT. Offers are due on Wednesday, 26 December 2018 at 5:00 pm (CT). Offers may be sent via email to Margie.robinson@bia.gov. Offers shall be good for 30 calendar days after close of RFP. Offerors should check the FedBizOpps/FedConnect websites often for any solicitation amendments.
140A0319R0001 Department of the Interior Bureau of Indian Affairs Central Office
12/11/18, 10:04 AM