Pharmacal research laboratory:1106124 [18-016199] - invoice and payment provisions the following invoice and payment provisions clause is applicable to all purchase orders, task/delivery orders and…

Pharmacal Research Laboratories, Inc., a Connecticut-based manufacturer of laboratory and animal care supplies, received a BPA call award valued at $24,669 from the National Institute of Environmental Health Sciences (NIEHS), a component of the National Institutes of Health. The contract, awarded on September 21, 2018, with a completion date of November 30, 2018, carries a firm fixed-price structure and represents a call against the contractor's existing Blanket Purchase Agreement with NIH. Performance will occur at the contractor's facility in Waterbury, Connecticut. This award does not utilize a small business set-aside designation.

The award documents establish comprehensive invoice and payment provisions governing the delivery of supplies or services under the contract, requiring vendors to submit properly formatted invoices containing specific information including company identification, order references, itemized descriptions with quantities and pricing, shipping terms, and unique invoice numbers. Pharmacal Research Laboratories, Inc. specializes in supplying industrial detergents, chemicals, disinfectants, and specialized janitorial products designed for research and laboratory environments, and has maintained a longstanding relationship with multiple NIH institutes since its SAM.gov registration in 2003. The company currently operates under a significant $100 million single-award BPA with NIH Office of Logistics and Acquisition Operations, which enables various institutes and centers to procure animal environmental control products on an as-needed basis.

Pharmacal research laboratory:1106124 [18-016199] - invoice and payment provisions the following invoice and payment provisions clause is applicable to all purchase orders, task/delivery orders and BPA calls: i. Invoice requirements a. An invoice is the vendor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "original" which must include the items listed in bullets 1 through 11 below. If the invoice does not comply with these requirements, IT can result in an invoice being considered improper and returned to the vendor. 1. Name and address of the vendor 2. Invoice date (date invoice submitted) 3. Order number and where applicable, main agreement (e.g., BPA and contract #) 4. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or service performed 5. Shipping and payment terms (e.g., shipment number and date of shipment, prompt payment discount terms) 6. Name and complete mailing address where payment is to be sent per ACH information on record 7. Name (where practicable), title, telephone number and mailing address of person to be notified in the event of a defective invoice 8. Duns number or duns+4, as registered in CCR 9. Vendor identification number (VIN) 10. Note: this only applies to new purchase orders, task/delivery orders and BPA calls awarded on/after june 4, 2007. The VIN is a 7 digit number that appears after the vendor's name on the face page of the award document in the block where the contractor's name and address appear. Inclusion of the VIN on the invoice is not required if the invoice identifies the contractor's duns or duns+4 11. Any other information or documentation required by the order (e.g., evidence of shipment) 12. Unique invoice number which can only be used one time regardless of the number of contracts or orders held by an organization (or business unit identified by a separate duns or duns+4 number), regardless if the invoices are being issued out of separate locations b. Shipping costs will be reimbursed only if authorized by the contract/purchase order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt. C. Mail the original itemized invoice to: national institutes of health office of financial management commercial accounts 2115 east jefferson street, room 4B-432, MSC 8500 bethesda, MD 20892-8500 for inquires regarding payment call: chief, accounts payable section, OFM (301) 496-6088 II invoice payment a. Except as indicated in paragraph b below, the due date for making invoice payments by the designated payment office shall be the later of the following two events: 1. The 30TH day after the designated billing office has received a proper invoice 2. The 30TH day after government acceptance of supplies delivered or services performed b. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, diary products, and edible fats or oils, shall be in accordance with the prompt payment act, as amended. III. Interest penalties a. An interest penalty shall be paid automatically if payment is not made by the due date and the conditions listed below are met, if applicable 1. A proper invoice was received by the designated billing office 2. A receiving report or other govern- ment documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition. 3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the government and the contract