Zero Gravity Chair with Motorized Headrest and Footrest

The California Department of Transportation (Caltrans) is seeking procurement of two Zero Gravity Chairs with advanced specifications for installation in Sacramento and at an end user's private residence. The chairs must feature motorized headrests and footrests, capable of reclining to zero gravity and fully flat positions, with support for up to two 27" monitors and a side table. Each chair requires custom sizing based on individual body measurements, with specific installation planned at 1120 N Street, Sacramento, CA 95814. The Request for Quote (RFQ) numbered 5025*11 was issued on 4/21/2025, with vendor questions due by 4/28/2025, and quote submissions required by 5/6/2025 at 13:00 Pacific Time. The solicitation mandates that quotes remain valid for 60 days, with immediate delivery requested, and bidders must provide new equipment in current production. Evaluation will focus on responsiveness, with award made to the lowest responsible bidder on an "All or None" basis, and strict requirements for submission of comprehensive documentation including Supplier Information forms, Bidder Declarations, and Postconsumer Recycled-Content Certification.

The procurement strongly encourages participation from Microbusinesses (MB), Small Businesses (SB), Disabled Veteran Business Enterprises (DVBE), and Disadvantaged Business Enterprises (DBE). Notably, the state offers incentive programs providing percentage-based preferences for DVBE participation (1-5%) and a 5% preference for certified small businesses. Bidders must comply with the State Agency Buy Recycled Campaign (SABRC) program and potentially obtain a California retailer's seller's permit. The solicitation includes a unique requirement for disclosure of any Generative AI usage in deliverables. While no specific budget range is explicitly stated, the procurement is categorized for non-IT goods under $100,000. Additional compliance requirements include non-discrimination standards and potential need for verification of business enterprise certifications. The procurement emphasizes supporting state business preference programs and maintaining strict procurement regulations throughout the selection process.