YP Sports Complex Shade Structures and Installatio

The White County Board of Commissioners is soliciting sealed proposals through a Request for Proposal (RFP) for the supply and installation of shade structures at the Yonah Preserve Sports Complex located at 327 Asbestos Road, Cleveland, Georgia. The project deliverables include eight double T-cantilever shade structures measuring 16'x8'x10', one hanging cantilever shade structure measuring 20'x20'x8', and twenty-six shade footers to be positioned over bleacher seating areas and a playground seating area. Qualified vendors must be certified installers and resellers of the products provided and must submit pricing proposals separately and sealed, inclusive of all costs for materials, supervision, labor, transportation, delivery, and related services. Evaluation criteria are structured on a 100-point scale across six categories: company background (10 points), references (10 points), relevant work and qualifications (15 points), overall design and approach (25 points), quality of equipment (20 points), and warranty provisions (20 points). The RFP was posted on August 23, 2023, with a proposal submission deadline of September 27, 2023 at 3:00 PM EST; written questions must be submitted by September 6, 2023 at 12:00 PM EST, with answers and addenda posted by September 13, 2023 at 5:00 PM EST. No pre-proposal meeting or site visit has been scheduled, and the contract becomes effective upon signing and remains in force until project completion.

No specific set-aside designations or restrictions targeting disadvantaged enterprises are mentioned in the procurement documentation. Contractors must comply with Georgia's E-Verify requirements and the Drug Free Workplace Act and maintain Worker's Compensation and Employer's Liability insurance of at least $1,000,000, Comprehensive General Liability Insurance of at least $1,000,000 per occurrence, and Automobile Liability Insurance of at least $500,000 per occurrence. No proposal, payment, or performance bonds are required. Payment is typically structured on a net 30 basis; however, construction-related invoices utilize a draw method with 5-10% retainage held until punch list completion. The specific budget or contract award value has not been disclosed in the procurement documentation. The White County Board of Commissioners reserves the right to reject any or all proposals, negotiate with the apparent winner, and cancel the RFP at any time.