Yearbook Publishing Services

New Mexico Military Institute (NMMI) has issued a Request for Proposals (RFP 2026-03) for Yearbook Publishing Services targeting the 2025-2026 academic year. The procurement seeks experienced yearbook publishers to produce high-quality, cost-effective yearbooks for the institute, which serves approximately 1,000 cadets across high school, junior college, and preparatory academy levels. Specific deliverables include two separate bids for 1,000 copies of a 256-page, full-color yearbook with precise specifications: 9" x 12" trim size, hard-case cover, Smyth-sewn binding, and an additional single signature supplement. The proposal evaluation will be comprehensive, allocating 100 total possible points across multiple criteria including company experience (10 points), workmanship quality (20 points), online program ease (20 points), company representative availability (10 points), material processing capabilities (15 points), deadline compliance (10 points), and cost (15 points). The RFP was issued on 7/27/2025, with proposals due on 8/26/2025 at 2:00 PM, and the initial contract term running from execution date through 6/30/2026, with potential renewal for five additional one-year periods.

The RFP includes optional preference points for resident businesses, Native American businesses, and veteran-owned businesses, creating opportunities for diverse vendor participation. Offerors must submit a comprehensive proposal package including a detailed technical proposal, cost proposal, hardcopy cover mockup, and a 10-minute video demonstration of their digital publishing platform. Additional required documentation includes a letter of transmittal, campaign contribution disclosure, conflict of interest statement, and non-collusion certificate. While specific budget ranges are not explicitly stated, the detailed evaluation criteria suggest a competitive procurement process focused on quality, technological capability, and cost-effectiveness. The contract appears designed to accommodate a vendor capable of producing a professional, high-quality yearbook that meets NMMI's specific institutional requirements and preserves the academic year's memories for its cadet population.