Yamaha Kodiak 450 XT-R ATV

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking a Request for Quotations (RFQ) on behalf of the Department of Inland Fisheries & Wildlife for a single Yamaha Kodiak 450 XT-R ATV. The procurement is specifically for a 2025 or 2026 model year vehicle in turnkey condition, requiring a 421cc engine, Ultramatic CVT transmission, on-command four-wheel drive, steel cargo racks, and a WARN VRX 25 winch. Delivery is mandated to the Inland Fisheries and Wildlife location at 270 Lyons Road, Sidney, ME 04330, with a preferred delivery date prior to December 29, 2025. Quotations must be submitted through the State's Advantage Vendor Self Service (VSS) e-procurement system by Friday, November 21, 2025, at 4:00 p.m. Eastern Standard Time. The evaluation will be conducted on a best value basis, with award going to the lowest-priced qualified bidder meeting all specifications. Bidders are required to submit a completed Bid Cover Page, Responsible Bidder Form, manufacturer literature, product specifications, and warranty information. The State reserves the right to negotiate additional unit purchases at the bid price for six months after the initial award.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the procurement documents. The RFQ indicates that all proposals must remain firm for 180 days from the bid opening date, and bids will be evaluated on a Free on Board (FOB) - Destination basis, with all shipping charges included in the pricing. No taxes are to be included in the quotation, as the State is exempt from Federal, State, and local taxes on articles not for resale. While a specific budget range is not disclosed, the procurement is for a single ATV with potential for additional unit purchases. Bidders must contact the department at least three business days prior to delivery to arrange logistics, and the State retains the right to waive minor informalities or request proof of compliance within 48 hours. Questions regarding the RFQ must be submitted through VSS up to 48 hours before the closure date, with all communication directed solely to the RFQ Coordinator.