X-Ray Picture Archiving & Communication System - RFI

The Colorado Department of Corrections (CDOC) has issued Request for Information (RFI) 25-0046 on April 23, 2025, seeking vendor information regarding a Radiology Picture Archiving and Communication System (PACS) to replace its end-of-life Merge eFilm application across nine facility locations statewide. This RFI is intended purely for market research purposes and will not result in a contract award; rather, vendor responses will inform the development of a future solicitation. The procurement seeks to address the critical need for a modern radiology imaging system capable of supporting approximately 10,000 X-rays performed annually while supporting system storage of approximately three terabytes of data for a ten-year retention period. Vendors must provide detailed responses including product descriptions, service specifications, system architecture options (with cloud-based systems preferred), Year 1 implementation costs and Years 2-5 recurring costs, image migration expenses, references from correctional or state hospital systems, and 24/7 support and disaster recovery service details. Key technical requirements include compatibility with existing AGFA Musica version NX 22.00 CR workstations and legacy data migration from eFilm Workstation version 4.3, integration with the external Radiology Imaging Associates (RIA) provider via AMBRA Gateway, and eventual integration with CDOC's electronic health record system (eOMIS). Vendors must submit responses electronically via BidnetDirect.com/cdoc by May 8, 2025, at 3:00 p.m. Mountain Time, with Sheila Lucero, Purchasing Manager (sheila.lucero@state.co.us), serving as the sole point of contact.

The RFI does not specify set-aside designations or restrictions on the types of organizations eligible to respond. The current incumbent system is the Merge eFilm application, which has been unsupported since June 30, 2022, and poses significant operational risks including data loss, lack of vendor support, and limited storage capacity at several locations, necessitating some patients to receive care outside facilities at increased cost. Pricing submission is not mandatory; however, vendors are encouraged to include total Year 1 setup, hosting, licensing, and gateway costs alongside Years 2-5 recurring expenses to facilitate future procurement planning. Vendor responses will remain confidential under Colorado law until a subsequent solicitation award is made or the state determines not to pursue procurement based on the RFI findings. No specific award value or budget range has been disclosed in the RFI documentation.