WWTRRF Primary Clarifier Coating Project

The City of Pendleton, located in Union County, Oregon, is procuring a specialized coating project for the West Primary Clarifier at the Wastewater Treatment Resource Recovery Facility (WWTRRF). The procurement involves furnishing all labor, materials, and equipment necessary to repair and epoxy coat existing concrete launder surfaces, including complete removal of current coating, surface preparation, and concrete surface repair. Key deliverables include the removal, reinstallation, and leveling of existing V-notch effluent weir plates, with specific requirements for using approved repair mortar and epoxy coating systems that meet stringent performance standards. Bidders must demonstrate prior experience using proposed products in wastewater treatment facilities and provide comprehensive submittals including manufacturer's product data, certificates, test data, and affidavits. The bid was to be submitted as a lump sum total, with a bid due date of August 3, 2023, and a project completion deadline of November 1, 2023. A mandatory site visit and bidders' conference were part of the procurement process, and contractors were required to warrant their work for a minimum of five years.

The solicitation did not explicitly indicate specific set-aside designations for disadvantaged business enterprises or minority-owned businesses. The bid tabulation revealed six bidders participated, with Extreme Coatings of Pasco, Washington submitting the lowest bid of $66,819.00, which was slightly below the estimated project cost of $68,000.00. The project appears to be funded through the city's capital improvement budget, with no specific information provided about funding sources or restrictions on bidder qualifications beyond technical competency. No incumbent vendor information was disclosed, and the procurement seemed focused on technical capabilities and experience with specialized wastewater treatment facility coating techniques. The contract will be awarded based on the lowest responsive and responsible bidder meeting all technical specifications and submission requirements outlined in the bid documents.