WSH and Nursing Facility Laundry and Linen Service

The Commonwealth of Kentucky is requesting bids on laundry and linen services for Western State Hospital and affiliated nursing facilities under RFB 758, with proposals due August 26, 2026. No subcontractors are permitted; all service delivery must be provided by the prime vendor.

The scope encompasses collection, washing, drying, pressing, mending, and delivery of institutional linens — bed sheets, pillowcases, towels, patient gowns, and other textile items — to support patient care and facility operations. The contractor must maintain inventory levels, meet specified quality standards, provide timely delivery, and maintain a full-time authorized service representative dedicated to the account, though that representative may be based outside Hopkinsville if capable of meeting all onsite and service obligations. The expected service start date is October 15, 2026, and the contract requires a one-week transition meeting and three-day transition inventory period prior to commencement.

Pricing must be submitted on a unit-cost basis for ten line items, with evaluation based on total estimated weekly quantities provided in the solicitation. All costs required to fulfill contract terms must be inclusive in the pricing submission, with no separate reimbursable charges permitted.

Evaluation includes up to five points awarded for years of laundry and linen service experience; vendors must submit documentation such as Articles of Incorporation, Secretary of State Registration, or business records at bid submission to qualify for these points. Vendors failing to provide required documentation will receive zero experience points and may be deemed non-responsive and ineligible for award.

The contract term includes an initial period with potential renewal options at the Commonwealth's discretion. Funding derives from state budget allocations to WSH and nursing facility operations. Addendum 1 was issued August 18, 2026 clarifying service start date, pricing structure, transition requirements, and experience documentation thresholds.