WRC Truck Scale Maintenance, Calibration & Repairs

The Oakland County Water Resources Commissioner's Office and Oakland County Purchasing Division are seeking a qualified contractor to provide truck scale maintenance, calibration, and repair services for two existing scales located at the Clinton River Water Resource Recovery Facility in Pontiac, Michigan. The project requires factory-trained technicians certified by Michigan Weights and Measures Service Agency to perform annual preventative maintenance, calibration, and inspection services on a Mettler Toledo IND9U Terminal and a Steel Deck Weighbridge. Key deliverables include detailed service reports, equipment failure inspections, and advance notification to WRC staff before conducting repairs. Proposals must be submitted online through the Michigan Inter-Governmental Trade Network (MITN) system by March 20, 2024, and will be evaluated based on three primary criteria: references (25%), certification/qualifications (35%), and pricing (40%). The contract may have a potential duration of up to 120 days from the proposal due date, with the possibility of adding additional scales through contract amendments. Bidders are required to provide comprehensive documentation including company overview, references, certifications, and detailed pricing structure for maintenance, calibration, inspection, and potential service calls.

There are no specific set-aside designations or restrictions explicitly mentioned for disadvantaged enterprises in the procurement documents. The solicitation appears open to qualified vendors who can meet the technical requirements and certification standards. While no incumbent vendors are identified, the procurement includes provisions for repair services to be billed separately with prior approval, with parts priced at cost plus a percentage markup. The evaluation process suggests that pricing will be a significant factor, with 40% of the scoring dedicated to cost considerations. Though a specific budget range is not disclosed, the contract will cover annual preventative maintenance, calibration, and inspection services for two truck scales, with potential for additional scales to be added. Vendors must comply with standard Oakland County contractual requirements, including participation in the E-Verify program, certification of non-Iran-linked business status, and providing required insurance documentation. The solicitation indicates that service call labor rates will vary for regular business hours, overtime, and holiday periods, suggesting flexibility in service delivery and potential cost variations.