World fuel services/avcard sole source cdps

The Colorado Department of Public Safety (CDPS), encompassing both the Colorado State Patrol (CSP) Aircraft section and the Division of Fire Prevention and Control (DFPC), is procuring aviation fuel cards through a sole source procurement mechanism. The procurement is for World Fuel Services Inc.'s AvCard product, which will serve as a centralized purchase order system for fuel acquisitions across multiple airports utilized by CDPS aircraft throughout Colorado. The primary objective is to establish a unified fuel payment solution that accommodates the diverse airport network operated by the state, with the procurement covering a one-year term from July 1, 2016, through June 30, 2017. The AvCard was selected based on comprehensive research conducted by CSP and DFPC personnel, including direct outreach to all Colorado airports to determine fuel card acceptance, which confirmed that AvCard provides the most widespread airport coverage compared to competing products such as UVAir and AvFuel cards. The sole source justification was posted on the Vendor Self-Service (VSS) system for three days prior to approval, which was granted on July 20, 2016, with a proposal due date of July 26, 2016. No specific qualifications beyond World Fuel Services Inc.'s existing AvCard infrastructure and special governmental pricing arrangement were identified as requirements.

This procurement is designated as a sole source award, restricting the opportunity to World Fuel Services Inc. based on the determination that the company's AvCard is the only practical solution for centralizing fuel payments across Colorado's diverse airport network where many facilities accept only this specific product. No set-aside designations for disadvantaged enterprises, minority-owned businesses, or other protected classifications were noted in the procurement documentation. World Fuel Services Inc. is identified as the incumbent vendor and current contractor, with no integration requirements specified beyond the existing AvCard infrastructure and special governmental pricing structure. The estimated service cost for this procurement is $400,000 for the one-year contract term, with costs justified under the "Special Governmental Pricing" category as necessary for normal and emergency response operations. No future purchase obligations or renewal options were specified in the sole source justification.