Wood Waste Chipping

Madison County, Virginia is requesting quotes for wood waste chipping and haul-off services at the Madison County Transfer Station, with quotes due September 18, 2026 at 9:00 a.m. A local-vendor preference applies when proposals are otherwise equal.

The scope includes grinding all woody debris in the debris drop-off area at 4592 Shelby Road, Madison, Virginia 22727, with all byproducts transported off County property. Work is performed as directed by the Facilities & Maintenance Manager and includes mobilization, labor, transportation, and demobilization. Prospective contractors may schedule on-site visits directly with Moonie Frazier, Facilities & Maintenance Manager, at (540) 661-2106.

All quotes must incorporate a single total price covering all project costs. Award will be made based on the overall combination of quality, price, and specifications that best meet County needs. Award notification is scheduled for September 21, 2026, with project completion by November 15, 2026.

Insurance requirements include workers' compensation (statutory limits), employer's liability ($100,000), commercial general liability ($500,000 combined single limit with the County named as additional insured), and automobile liability ($500,000 combined single limit). Contractors must certify compliance with federal and state anti-discrimination laws, the Immigration Reform and Control Act of 1986, ethics requirements, and drug-free workplace provisions.

Quotes should be submitted via hand delivery or email to Moonie Frazier at efrazier@madisonco.virginia.gov or 414 N. Main Street, Madison, Virginia 22727. Questions regarding specifications must be directed to the procurement contact no later than five working days before the due date. Any solicitation revisions will be issued by addendum only.