Wood Poles

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases is procuring 50 units of 45-foot wood poles, Class 5 or better, treated with Copper Naphthenate or DCOI (CCA treatment is not acceptable) that conform to Section 820 of the Standard Specifications for Road and Bridge Construction, Latest Edition. Poles must be delivered to the KYTC Division of Traffic Operations Transportation Warehouse at 1239 Wilkinson Boulevard, Frankfort, Kentucky 40601, with the vendor required to provide a boom truck and handle all unloading services at no additional cost to the Commonwealth. Wood poles treated within Kentucky or within 100 miles of its borders will be inspected and approved by the Division of Materials; timber treated outside this distance requires independent third-party testing and approval prior to payment, with vendors required to contact the Division of Materials at least 15 days prior to commencing an order. The solicitation was issued January 23, 2026, with a written question deadline of January 28, 2026 at 1:30 p.m. Eastern Time, responses posted by January 29, 2026 at 3:30 p.m., and the original bid closing date of February 5, 2026 was extended to February 10, 2026 at 1:30 p.m. Eastern Time via electronic submission through the Kentucky eProcurement System (https://vss.ky.gov). Evaluation will be conducted on a best-value basis with 95 points allocated to price (lowest bidder receives maximum points) and 5 points allocated to delivery time (fastest delivery receives maximum points); vendors must provide specific delivery timeframes in calendar days, as vague terms such as "as required" or "as soon as possible" will result in non-responsive bids. Bids are valid for a minimum of 90 days after the closing date, with a tentative award date of February 13, 2026, and all quotations must be F.O.B. Destination Freight Prepaid and Allowed.

Kentucky resident bidders may be eligible for reciprocal preference if bidding against nonresident bidders from states providing preference to their own residents. Qualified organizations receive enhanced preferences, including the Department of Corrections Division of Prison Industries (20 percent preference), Kentucky Industries for the Blind (15 percent preference), nonprofits furthering KRS Chapter 163 (15 percent preference), and qualified nonprofit agencies for individuals with severe disabilities (15 percent preference), each requiring proper documentation to claim applicable preferences. All bidders must be registered in the Commonwealth eProcurement System, submit required affidavits, and comply with Kentucky Revised Statutes regarding tax compliance, occupational safety, wages and hours, unemployment compensation, and workers' compensation. The solicitation documents do not identify incumbent vendors, current contractors, or an explicit budget range for this procurement. Payment will be made within 30 working days of receipt of goods and invoice, with a 1 percent monthly penalty applied for payments exceeding this timeframe; additionally, a 1 percent per day penalty applies to invoices for each day delivery extends beyond the contracted date unless delays result from circumstances beyond the vendor's control.