Wood Poles

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued Request for Bid (RFB) 605 2300000526 on behalf of the Division of Traffic Operations to procure 50 units of 45-foot wood poles, Class 5 or better, treated with Pentachlorophenol in conformance with Section 820 of the Standard Specifications for Road and Bridge Construction, Latest Edition. All poles must be inspected and approved by the Division of Materials prior to acceptance, and vendors are responsible for providing boom truck service and unloading all poles at the state storage yard in Frankfort, Kentucky, with these costs included in the bid price. Vendors furnishing poles treated outside a reasonable driving distance of Kentucky must arrange independent inspection at their own expense and contact the Division of Materials at least 15 days prior to commencing an order. The bid closing date is February 28, 2023, at 1:30 pm Eastern Time, with written questions required by February 20, 2023, and Commonwealth responses posted by February 21, 2023. The tentative award date is March 6, 2023. Award will be based on best value using a ranking approach with evaluation criteria of 95 points for price (lowest bidder receives maximum points) and 5 points for delivery time (best delivery time receives maximum points), with bidders required to clearly specify delivery time in calendar days after contract award. Only electronic bids submitted through the Kentucky eProcurement system will be accepted. All bids remain valid for a minimum of 90 calendar days after the bid closing date, and payment will be made within 30 working days after receipt of goods and proper invoices, with a penalty payment of one percent per month for payments exceeding 30 working days.

Resident bidder reciprocal preference and qualified bidder preferences apply per Kentucky Revised Statutes, including a 20 percent preference for Kentucky Correctional Industries and a 15 percent preference for Kentucky Industries for the Blind and qualifying nonprofit agencies. Quotations shall be F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all freight charges and filing freight claims; a one percent per day deduction from invoices applies for each day delivery exceeds the contracted date, except for delays caused by Commonwealth actions, third parties, or acts beyond vendor control. All bidders must submit an Annual Affidavit for Bidders, Offerors and Contractors, effective under Kentucky Revised Statutes 45A.110 and 45A.115, which must be notarized and valid for one year from the date of execution, with the affidavit requiring attestation that the contractor has not knowingly violated Kentucky's campaign finance laws. No incumbent vendors or current contractors are identified in the solicitation documents. No specific award value or budget range is provided in the available documentation.