Wood Poles

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) on March 24, 2020, for the procurement of wood poles on behalf of the Division of Traffic Operations to establish a master agreement contract. The solicitation seeks 50 units of 45-foot wood poles, CLASS 5 or better, treated with Pentachlorophenol and conforming to Section 820 of the Standard Specifications for Road and Bridge Construction. Qualified vendors must provide a boom truck and be responsible for unloading all poles at the state storage yard located at 1239 Wilkinson Boulevard, Frankfort, Kentucky, with this service included as incidental to the bid price. Timber treated outside a reasonable driving distance of Kentucky requires independent inspection company verification at the vendor's expense, with test reports required prior to payment acceptance. The RFB established a closing date of April 9, 2020, at 10:00 AM, with written questions due by March 27, 2020, at 4:00 PM and the Commonwealth's written responses issued by April 1, 2020, at 4:00 PM. The tentative award date was April 21, 2020. Bids were to be submitted by mail or email to the KYTC Division of Purchases Bid Clerk at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, or electronically to KYTC.Bids@ky.gov. Vendors are evaluated on a best value basis with 95 points allocated to price (lowest bidder receives maximum points) and 5 points allocated to delivery time (best delivery receives maximum points), with pricing established on an F.O.B. Destination Freight Prepaid basis.

The solicitation does not specify set-aside designations or restrictions limiting responses to particular enterprise categories. No incumbent vendors or current contractors were identified in the procurement documentation. The initial contract period is one year from award, with an option for four additional one-year renewal periods, subject to written approval from both the vendor and KYTC Division of Purchases. Prices are firm for the first 12 months, with only one price increase permitted during the contract period based on industry-wide changes, subject to 30-day written notice and supporting documentation. The Commonwealth reserves the right to extend the contract to other state agencies and political subdivisions with vendor consent and to renegotiate terms for renewal periods. No specific award value or budget range was disclosed in the solicitation documentation.