Wood Poles REBID

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Traffic Operations, issued Request for Bid (RFB) 605 2100000673 for a one-time procurement of fifty (50) 45-foot wood poles classified as Class 5 or better and treated with Pentachlorophenol, conforming to Section 820 of the Standard Specifications for Road and Bridge Construction, Latest Edition. This is a rebid of the original RFB 2100000620 due to previous unsuccessful procurement efforts. Vendors must provide all poles with boom truck delivery and unloading services to the KYTC Warehouse (T-04-0220) located at 1239 Wilkinson Boulevard, Frankfort, Kentucky 40601, with pricing quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, meaning the vendor assumes full responsibility for all freight charges and freight claim filing. Timber treated within Kentucky or a reasonable driving distance will be inspected by the Division of Materials, while timber treated outside this range requires inspection by an approved independent company at the vendor's expense, with advance notice of fifteen days required prior to commencing an order. The evaluation criteria allocates ninety-five (95) points to price and five (5) points to delivery time, with the lowest price receiving maximum points and the best delivery time receiving maximum points on a proportional basis. Bids were due June 4, 2021, at 1:30 p.m. Eastern Time through electronic submission only via the Kentucky eProcurement System (https://emars311.ky.gov), with a tentative award date of June 2, 2021, and all bids remaining valid for a minimum of ninety (90) calendar days after closing. Late deliveries incur a penalty of one percent (1%) per day unless delays result from factors beyond the vendor's control.

Kentucky resident bidders claiming resident bidder status under KRS 45A.490-494 may receive reciprocal preference if they submit a required affidavit, while nonresident bidders must provide their Secretary of State certificate of authority. Additionally, Kentucky Correctional Industries qualify for a twenty (20) percent preference, and Kentucky Industries for the Blind and qualified nonprofit agencies for individuals with severe disabilities qualify for a fifteen (15) percent preference on maximum points. All bidders must be registered in the Commonwealth eProcurement System prior to bid submission, with registration requiring 24-48 hours, and must comply with mandatory affidavit requirements affirming compliance with Kentucky campaign finance laws, sales and use tax registration, non-delinquency on state taxes and fees, and non-participation in jurisdictional boycotts. No incumbent vendor or current contractor information is identified in the solicitation documents. The bid pricing structure was established through a standardized bid sheet requiring vendors to specify delivery timelines in calendar days following contract award and provide contact information; however, no specific budget range or award value was disclosed in the available solicitation materials.