Wood Poles REBID

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB 605 2100000518) on behalf of the Division of Traffic Operations for the procurement of 50 units of 45-foot wood poles, Class 5 or better, treated with Pentachlorophenol and conforming to Section 820 of the Standard Specifications for Road and Bridge Construction. The solicitation was posted on March 16, 2021, with a bid closing date of April 8, 2021, at 1:30 p.m. Eastern Time; the deadline for written questions was March 24, 2021, with Commonwealth responses issued by March 26, 2021. Vendors must submit bids electronically through the Kentucky eProcurement system (https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService), with hard copy and emailed bids not acceptable. All deliverables must be delivered to the KYTC Division of Traffic Operations Transportation Warehouse at 1239 Wilkinson Boulevard, Frankfort, Kentucky, with F.O.B. Destination Freight Prepaid and Allowed terms, including boom truck services and unloading at the state storage yard. Award was based on best value using a ranking approach with evaluation criteria weighted at 95 points for price (lowest bidder receiving maximum points) and 5 points for delivery time, with the tentative award date of April 29, 2021. The Master Agreement will have an initial period beginning upon award and expiring March 31, 2022, with options for four additional one-year renewal periods subject to written approval from both vendor and Division of Purchases.

Kentucky resident bidders and qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit agencies serving individuals with severe disabilities—are eligible for reciprocal and statutory preferences under state law. All bidders must be registered in the Commonwealth eProcurement System and submit the required Annual Affidavit affirming compliance with Kentucky campaign finance laws, sales and use tax registration obligations, and ethics prohibitions. Timber treated within Kentucky or a reasonable driving distance will be inspected by the Division of Materials; timber treated outside this distance requires independent inspection at vendor expense with test reports subject to Division approval. Vendors are subject to Federal Highway Administration requirements, Buy America provisions, and prohibitions on telecommunications equipment from specified manufacturers, as well as a one percent daily deduction for delivery delays not caused by Commonwealth actions or events beyond vendor control. No specific budget range or award value is stated in the solicitation documents; however, pricing is competitively bid based on unit costs for the 50 wood poles submitted on the mandatory Bid Sheet attachment.