Wood and Lumber for KCI

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Corrections, issued Request for Bid (RFB) 758 2600000508 to procure wood and lumber supplies for the Kentucky Correctional Industries (KCI) woodworking plants located at Green River Correctional Complex in Central City and Little Sandy Correctional Complex in Elliott County. The procurement encompasses furniture-grade, kiln-dried hardwood lumber across five product categories: Hardwood Plywood (Veneer Core), Veneered MDF Panels, Particle Board (Composite Panel Products), Rough Hardwood Lumber, and Pallet Products, with annual ordering averaging approximately 30,000 square feet. Vendors may bid on any one group, multiple groups, or all groups, but must bid all items within a selected group for responsiveness. The solicitation mandates submission of pricing via the attached Bid Price Sheet as a total percent discount off catalog lumber pricing, with extended prices for estimated annual purchase quantities. A vendor conference is scheduled for April 15, 2026 at 10:00 AM ET via Microsoft Teams, with written questions due by April 17, 2026 at 10:00 AM ET; the Commonwealth will respond by April 23, 2026, and bids close on May 4, 2026 at 1:30 PM ET. Evaluation is based on best value considering price (100 points) and delivery performance (pass/fail), with a mandatory five business day delivery timeframe after order receipt. Vendors must provide proof of Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance of $1,000,000 per occurrence if performing deliveries, and must register with the Commonwealth eProcurement System prior to submission.

The Commonwealth offers reciprocal preference to Kentucky resident bidders and extends a 20 percent preference on maximum points awarded to Kentucky Correctional Industries. Bidders claiming resident bidder status must demonstrate authorization to transact business in Kentucky and provide evidence of one year of Kentucky corporate income tax filings, unemployment insurance fund payments, and active workers' compensation policy maintenance. Additionally, bidders claiming qualified bidder status under 200 KAR 5:410(3) must certify compliance with applicable requirements, including provisions for nonprofit organizations serving individuals with severe disabilities that employ such individuals for at least seventy-five percent of direct labor hours. The contract is structured as F.O.B. Destination Freight Prepaid and Allowed, with the vendor responsible for all shipment and freight charges. The initial contract period is one year from the date of award, with optional renewal for four additional two-year periods subject to written approval by all parties and potential renegotiation of terms. All pricing shall remain firm for the first 12 months, with price increases permitted thereafter only if justified by industry-wide changes and submitted in writing 30 days prior to the effective date. No specific budget allocation or award value is disclosed in the solicitation documents.