Wisconsin Community Health Worker (CHW) Gathering Simplified Bid

The Wisconsin Department of Health Services (DHS), specifically the Division of Public Health (DPH), is seeking a vendor to provide event planning and conference venue services for the Wisconsin Community Health Worker (CHW) Gathering. The procurement is a simplified bid for a conference to be held on Monday, August 18th through Tuesday, August 19th, located within a 25-mile radius of Wisconsin Dells. The primary deliverables include securing a venue capable of hosting 125 attendees, providing comprehensive food and beverage services, and managing audio-visual technical requirements. Vendors must be able to accommodate services at current State Rates, which are tax-exempt. The bid opportunity is identified by the State Local Contract Opportunity ID 67d2d077ed4130eb910d1858, with a posting date of March 12, 2025, and a submission deadline of March 27, 2025. The total contract value is strictly limited to $20,000.00, and potential vendors must demonstrate the ability to meet all specified event logistics and service requirements.

No specific set-aside designations or restrictions on vendor types were explicitly mentioned in the procurement documentation. The contract appears to be open to standard event planning and venue providers who can meet the state's requirements. The procurement does not indicate any preference for disadvantaged business enterprises or specific vendor classifications. The contract represents a relatively small-scale event procurement with a clear scope of services and a defined budget ceiling. Vendors interested in responding to this opportunity should carefully review the specifications to ensure they can provide all required services within the specified geographic constraints and total budget of $20,000.00. Potential bidders will need to demonstrate capability in managing a professional conference environment, providing appropriate catering, and supporting audio-visual needs for a professional health worker gathering.