Wireless UHF/FM Tour Guide Listening Devices

The Superior Court of California, County of Los Angeles is issuing a Request for Quotes for Wireless UHF/FM Tour Guide Listening Devices, with quotes due by May 1, 2026. The procurement seeks a complete wireless UHF/FM transmitter and receiver system featuring 200 selectable channels with four receivers per transmitter, designed to support simultaneous use of up to 100 groups with approximately 200 meters of transmission range in line-of-sight conditions. The system must include transmitters equipped with built-in 1300 mAh lithium batteries providing approximately 15 hours of runtime and receivers with 900 mAh lithium batteries offering approximately 25 hours of runtime, along with one-click wireless channel syncing, manual channel selection, mute functionality on transmitters, and single-command receiver shutdown. Additional required features include AUX and headphone audio I/O ports and USB charging capability in a lightweight, portable design suitable for interpretation and presentation contexts. All pricing must be all-inclusive except for applicable taxes, with pricing remaining valid for 90 days from submission; only new products are acceptable, and alternate brands will not be considered. Vendors may respond to all or some line items, though the Court may prefer to award the entire bid to a single vendor and is not obligated to consider partial bids. Vendors must complete all requested information directly onto solicitation documents, as failure to do so may result in bids being deemed non-responsive, and the bid contact is Salvador Vargas.

The solicitation documents establish standard Purchase Order Terms and Conditions applicable to the Superior Court of California, County of Los Angeles, with the Court reserving the right to terminate any order for any reason at any time, with liability limited to a ten percent restocking charge for standard products or reasonable pricing for custom products. All vendors participating in this solicitation must agree to accept all terms, conditions, rules, and procedures set forth in the solicitation documents, including compliance with nondiscrimination provisions and various certifications required for agreements of $100,000 or more. A critical Generative Artificial Intelligence provision requires vendors to disclose if their goods, services, or deliverables contain or utilize GenAI when such use materially impacts Court system functionality, poses risk to the Court's operations or reputation, or affects contract performance; vendors' failure to disclose GenAI use may result in disqualification at the Court's sole discretion. Delivery terms are F.O.B. Destination-Freight Prepaid unless otherwise stated, with all goods subject to inspection and acceptance or rejection within thirty days of delivery. Vendors must maintain records for five years after final payment and are subject to audit by the State Auditor for three years post-payment on orders exceeding $10,000. No incumbent vendors or specific budget ranges are identified in the available solicitation documents.