Winter Wonderland & Ice Skating Experience

The City of Conyers is requesting proposals to design, install, operate, maintain, and remove a seasonal Winter Wonderland and Ice Skating Experience at Celebration Park in Olde Town Conyers, Georgia, with proposals due July 2, 2026 at 3:00 p.m. EST. A non-mandatory pre-proposal conference is scheduled for June 15, 2026 at 10:00 a.m. EST at Celebration Park; written questions are due June 18, 2026 by 5:00 p.m. EST.

The scope includes a turnkey operation centered on a temporary ice skating rink housed under and around an existing 50' x 50' pavilion, with skate rentals, staffing, ticketing systems, daily ice maintenance, and ADA accessibility accommodations. The City encourages vendors to propose additional winter-themed attractions including holiday lighting, photo stations, carousel rides, food and beverage concessions, Santa experiences, and special event programming. The anticipated operating season runs mid-November 2026 through late January 2027, with installation beginning mid-October 2026.

The initial contract term covers one holiday season, with the City reserving the right to renew for up to three additional one-year terms. Vendors must demonstrate experience operating seasonal entertainment attractions or ice skating rinks and provide three comparable project references. Required insurance includes Workers' Compensation, General Liability, Automobile Liability, and Professional Liability at $1 million per occurrence each (Products/Completed Operations at $2 million aggregate), with the City named as additional insured. Georgia E-Verify compliance and citizenship or legal residency affidavits are mandatory.

The City offers four financial structures: Revenue Share (vendor retains revenues and shares a percentage with the City), Minimum Guarantee plus Revenue Share, Flat Fee Lease (vendor pays fixed fee and retains revenues), or an alternative structure proposed by the vendor. Liquidated damages are $1,000 per calendar day for full non-operation and $500 per occurrence for delayed opening, early closure, or service interruptions, except in Force Majeure events. The City provides park access, existing utility connections, general maintenance, trash receptacles, and tourism and public relations support; the contractor assumes all operational, staffing, equipment maintenance, site restoration, and safety compliance responsibility.