Windscreen fence banners/signs, purchase of, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for the establishment of a term contract to supply windscreen fence banners and signs for Palm Beach County Parks & Recreation. The procurement encompasses five line items including artwork setup fees and banners/signs in two size configurations: 4' x 6' and 5' x 7' with varying color options (one-color and multi-color). Annual estimated quantities include 30 artwork setup fees, 2 one-color 4' x 6' banners, 20 multi-color 4' x 6' banners, 2 one-color 5' x 7' banners, and 6 multi-color 5' x 7' banners. All items must comply with specified technical requirements including ArmorMesh fabric or equivalent vinyl extrusion-coated polyester mesh at 14-15 ounces, 75-77 percent shade factor, brass grommets at twelve-inch intervals, heat-sealed hems, and a minimum three-year warranty. Pricing must be submitted as single, fixed unit prices for each line item with no escalation clauses permitted. The RFQ submission deadline was June 27, 2017 at 4:00 p.m. Eastern Time, with responses accepted via fax or email, and delivery required within fifteen calendar days of the delivery order issuance to Parks & Recreation Administration at 2700 6th Avenue S., Lake Worth, Florida 33461.

The successful vendor shall be awarded a twelve-month term contract with the option to renew for four additional twelve-month periods, subject to mutual written agreement and Board appropriation of funds, on an all-or-none basis to the lowest responsive, responsible vendor. Certified small business enterprises bidding within ten percent of the lowest bid and responsive, responsible local or Glades businesses receiving a five percent price reduction may receive preference consideration. The County is exempt from federal and state taxes, and the successful vendor must maintain a non-discrimination policy consistent with Palm Beach County Resolution R-2014-1421, comply with the criminal history records check ordinance, and submit a drug-free workplace certification. Delivery shall be F.O.B. destination with the vendor retaining title and assuming all transportation liability and risk. No incumbent vendor or budget range was specified in the procurement documents.