Window treatments, repair and/or installation

Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Pre-Qualification (RPQ) #19-034/JM on January 16, 2020, to establish a pre-qualified vendor list for window treatments, repair, replacement, and installation services across Palm Beach County locations, including the Glades area. The procurement seeks qualified vendors capable of providing horizontal and vertical louver blinds, shades, panel tracks, motorized operators, glaze and tint elements, and related electrical components. The solicitation requires vendors to submit pre-qualification documentation by September 5, 2019, at 4:00 p.m., with mandatory site inspections required for each project as a condition of award eligibility. Work shall be performed during standard weekday hours of 8:00 a.m. to 5:00 p.m., though services may be required during non-working hours, holidays, and weekends without additional compensation. Vendors must provide quotes within five business days of request notification on a project-by-project basis, and the contract term spans sixty months or until estimated funding is expended. Required qualifications include Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation Insurance, along with a 90-day warranty on all materials and workmanship, with all work complying with applicable fire ratings, safety codes, and manufacturer specifications.

The procurement is subject to Palm Beach County's Equal Business Opportunity (Ordinance with Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) participation goals applied on a project-by-project basis, with individual projects capped at $99,999 to avoid formal competitive sealed bid requirements. A 5% local preference is available to vendors maintaining permanent places of business in Palm Beach County or the Glades area. Projects with values equal to or exceeding $100,000 shall be separately solicited through formal competitive sealed bid processes. The anticipated contract value over the sixty-month period is $199,000, though Palm Beach County reserves the right to increase or decrease this amount as necessary based on operational needs. No incumbent vendors or current contractors were identified in the solicitation materials, and no existing infrastructure or technology integration requirements were specified for this procurement.