Windham Bank Stabilization #CA0901

The Town of Windham, Vermont is requesting proposals for design engineering services for approximately 10,000 square feet of bank stabilization upgrades along West Windham Road, under project #CA0901, with proposals due November 30, 2026. Proposers must make good faith efforts to solicit Disadvantaged Business Enterprise (DBE) sub-consultants under VTrans DBE Policy Requirements. This is a good-faith solicitation requirement, not a set-aside.

The project is managed by the Windham Regional Commission in coordination with the Vermont Agency of Transportation (VTrans) Municipal Assistance Section (MAS) and is funded in part by the Federal Highway Administration. Work must comply with federal and state regulations, including the National Environmental Policy Act (NEPA). The site is a 225-foot-long, 45-foot-high riverbank section along Cobb Brook in Windham County.

The scope covers nine tasks: project kick-off, topographic survey and base mapping, conceptual plans, resource constraints and Categorical Exclusion documentation, preliminary plans, right-of-way plans and acquisition assistance, final design and bidding, contract plans and construction bidding, and limited construction phase services including three to six site visits. The project timeline spans at least four years from grant award to construction completion. Before contract execution, the selected consultant must register with the Vermont Secretary of State's Office and obtain insurance as specified in the Contractor Services requirements.

Evaluation is weighted across 100 points: past performance on similar projects (25), understanding of scope of work (25), qualifications of proposed staff (15), reasonableness of schedule and labor hour estimates (15), availability of technical disciplines (10), and knowledge of the project area (10). Consultants submit separate technical and cost proposals, with the technical proposal limited to 15 pages plus attachments. Proposed rates remain in effect for the full contract term, and key personnel may not be substituted without written approval from VTrans and the municipality.

The RFP summary states an anticipated award on or about June 1, 2026.