Wind Instrument Rental Bid

The Needham School Committee in Norfolk County, Massachusetts is seeking sealed bid proposals for the provision of Instrumental Musical Equipment (Wind & Percussion) Rental Services for a three-year contract period from July 1, 2021 through June 30, 2024. The selected contractor will be required to provide rental instruments and related accessories to students participating in the Needham Public Schools' instrumental music programs. Proposals are due by January 15, 2021 at 10:00 AM, and the Needham School Committee will award the contract to the responsive and responsible bidder providing the most advantageous proposal based on the evaluation criteria and price. The RFP requires bidders to provide pricing on a per-instrument, per-month basis, as well as pricing for optional maintenance, repair, and insurance services. The selected contractor will also be required to provide a set number of "scholarship" instruments to the Director of Fine & Performing Arts for distribution to students without the financial resources to participate.

The contract is subject to annual appropriation and may be cancelled by the Town if funding is not available. No set-aside designations or restrictions on the types of organizations that can respond were specified, and no incumbent vendors or current contractors were listed. The RFP does not provide any information about possible award values or budget ranges.