Wilco Amphibious Hydraulic Undercarriage

The South Carolina Department of Natural Resources (SCDNR) is soliciting bids for a Wilco Manufacturing, LLC Model #WMB50603220CR Amphibious Hydraulic Undercarriage to be mounted on an existing CAT 326 Long Reach Excavator at the Tom Yawkey Wildlife Center in Georgetown, South Carolina. This Invitation for Bid (IFB) requires a comprehensive procurement involving the undercarriage unit, delivery, mobilization, offloading, disassembly of the existing undercarriage, and complete installation of the new unit. Bidders must submit online proposals through the South Carolina procurement website by May 3, 2024, at 10:00 AM, with a non-mandatory pre-bid conference scheduled for April 15, 2024, via Microsoft Teams and a non-mandatory site visit on April 12, 2024. Mandatory minimum qualifications require bidders to document at least three successful amphibious undercarriage installations on heavy equipment within the past five years, including customer references. Evaluation will focus on selecting the lowest responsible and responsive bidder, with award anticipated on May 15, 2024, and a contract period running from June 1, 2024, to December 31, 2024.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The contract requires all items to be new and manufactured exclusively by Wilco Manufacturing, LLC, with no substitutions permitted. Contractors must maintain specific insurance coverages, including $1,000,000 in Commercial General Liability, $1,000,000 in Auto Liability, and statutory Worker's Compensation limits. Payment terms are net 30 days, with invoicing allowed upon completion of specific milestones: item receipt, disassembly and removal, and assembly and installation. The contractor must manage complex delivery logistics, including coordination with SCDNR's swing bridge operations across the Intracoastal Waterway, which has a maximum width limitation of 13 feet. While a specific budget range is not explicitly stated, the procurement involves a single lump-sum bid structured across four line items, with the item required to ship within twenty weeks of purchase order issuance and the entire project to be completed within twenty-four weeks.