Wholesale Headstones and Grave Liners

The City of Pendleton, Oregon, through a Request for Proposals (RFP), is seeking wholesale vendors for headstones and grave liners for Olney Cemetery, a historic 50-acre site with approximately 19,000 interred individuals and capacity for 70,000 graves. The procurement solicits proposals for various headstone types including flat, slant, and upright styles in grey and standard colors, with optional bases, along with concrete grave liners. Vendors must provide comprehensive wholesale price lists covering headstones, grave liners, shipping, installation, engraving, and design services. The evaluation will be conducted by a committee using a 100-point scoring system, with 30 points for specifications, 30 points for pricing and terms, and 40 discretionary points for factors such as references, sample quality, delivery availability, customer service, and warranty practices. The RFP was issued on 5/21/2025, with proposals due by 2:00 pm PDT on 6/19/2025, and an anticipated City Council contract award on 7/15/2025. Proposers are required to submit product samples and at least three municipal references, with the City reserving the right to reject any proposal and select the vendor providing the best overall value.

The RFP does not specify explicit set-aside designations or restrictions on responding organizations. The City anticipates a potential three-year agreement with an average annual purchase of approximately 30 headstones and grave liners. While specific budget ranges are not detailed in the documentation, the comprehensive evaluation criteria suggest a competitive procurement process focused on quality, pricing, and vendor capabilities. No incumbent vendors are mentioned, and there are no explicit requirements for integration with existing infrastructure or technology. The procurement appears open to qualified wholesale vendors specializing in cemetery memorial products who can demonstrate comprehensive service capabilities, competitive pricing, and a track record of municipal cemetery supply. The City's selection process emphasizes finding a vendor that can provide high-quality products, reliable service, and optimal value for Olney Cemetery's ongoing memorial product needs.