Whole House Backup Generator Installation, Culpeper Battlefields State Park

The Commonwealth of Virginia Department of Conservation and Recreation is conducting a Quick Quote solicitation for the furnishing, installation, and operational testing of two (2) sixteen kilowatt (16 kW) Generac Guardian Series Automatic Air-Cooled Standby Generators, or agency-approved equivalents, at two residential sites within Culpeler Battlefields State Park located at 9570 and 9572 General Winder Road in Rapidan, Virginia. The scope of work includes grading and placing concrete base pads at each installation site, installing up to 15 feet of natural gas fuel line with emergency shut-off valves, integrating the generators into existing residential electrical systems, and performing comprehensive testing to ensure all equipment is operational. All work must comply with Virginia OSHA standards and the Virginia Uniform Statewide Building Codes, be completed between regular business hours Monday through Friday, and must be coordinated with the park representative. The contractor must provide product specification sheets and warranty information, maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate with the Commonwealth added as additional insured, carry workers' compensation insurance, and hold all required certifications and licenses. Bids are due electronically through eVA by May 11, 2026, at 5:00 PM EST, with project completion required by May 31, 2026. Optional pre-bid site visits are available by contacting park staff at (540) 825-2129 or visiting the park office at 9465 General Winder Road, Rapidan, VA 22733, between 9:00 AM and 4:00 PM.

Award priority designations include DSBSD-certified micro businesses if bids are received under $10,000, or DSBSD-certified small businesses if bids do not exceed $100,000, provided the agency determines prices are fair and reasonable. All bids must be submitted as all-inclusive firm fixed prices for turnkey completion, and the contract will be awarded to the lowest responsive and responsible bidder. The contractor will be assessed an eVA transaction fee of 1 percent, capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. Payment terms are net 30 days from receipt of invoice or service completion approval, whichever is later. While no specific budget range is disclosed in the solicitation, the set-aside thresholds suggest estimated project costs under $100,000, with potential for small business preference if bids fall within the designated ranges. No incumbent vendors or current contractors are identified in the procurement documents.