Wheelchairs, Wheelchair repair Parts and Repair Services

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued a formal Invitation for Bid (IFB) numbered HHS0016367 for wheelchairs, wheelchair repair parts, and repair services. The procurement seeks to establish a contract for custom wheelchairs, specialized walkers, hygiene and toileting systems, and various wheelchair accessories including fabric, cushions, headrests, armrests, and other components. The solicitation covers 26 line items of specific wheelchair parts and accessories, with a comprehensive pricing sheet for vendors to complete. The contract will run from September 1, 2025, through August 31, 2026, with potential renewals for two additional one-year periods through August 31, 2028. The response deadline is July 30, 2025, at 10:30 AM, with bids to be delivered to the HHSC Warehouse in Harlingen, Texas. Vendors must submit pricing using the provided Exhibit C Pricing Sheet, with unit prices to remain firm and fixed throughout the contract duration, subject to potential adjustments based on Consumer Price Index (CPI) and federal minimum wage changes.

The procurement includes a significant Historically Underutilized Business (HUB) component, with a statewide HUB utilization goal of 21.1% for contracts valued at $100,000 or more. Vendors must submit a detailed HUB Subcontracting Plan demonstrating good faith efforts to include Texas-certified HUB vendors, with four primary methods of compliance: using only HUB vendors, participating in a Mentor-Protege Program, meeting or exceeding the HUB contract goal, or conducting a formal solicitation process. The historical spend for similar goods and services is approximately $100,000 for the period of September 1, 2024, through August 31, 2025. Potential contractors must comply with extensive state requirements, including using the E-Verify program, meeting employment eligibility requirements, and adhering to various state legislative mandates. Non-compliance could result in contract breach, potential debarment from state contracting for up to five years, and other remedial actions. Both HHSC and DSHS will be entitled to use the resulting contract, with delivery times specified at 14 days after order receipt and F.O.B. destination with freight prepaid and included.