Wheelchair Vehicle Parts & Repair at Richmond State Supported Living Center (RSSLC)

The Texas Health and Human Services Commission Procurement and Contracting Services division is requesting bids on wheelchair vehicle parts and repair services at Richmond State Supported Living Center in Richmond, Texas under IFB HHS0017701, with responses due July 28, 2026 at 10:30 a.m. Central Time. Questions were due July 16, 2026, with clarifications posted July 21, 2026.

The scope requires OEM or equivalent replacement parts; repair and adjustment of wheelchair lifts and wheelchair-equipped vehicles; written estimates with labor and parts details; flooring and anchor tie-down seat belt restraint repair; and parts with applicable warranties. The facility maintains a fleet of 18 wheelchair-accessible vehicles (primarily Chevrolet Express vans and Ford Transit models) equipped with RICON and BraunAbility lifts. Services must be performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with response to calls within four hours and emergency response within 24 hours.

The contract term runs September 1, 2026 through August 31, 2027, with no renewals but an option for HHSC to extend for up to one additional year at its sole discretion. Pricing must be submitted as firm, fixed prices on Exhibit C covering all labor, equipment, materials, and supplies. Price adjustments are permitted only for renewal periods based on the Consumer Price Index formula or federal minimum wage increases, at HHSC discretion, with no volume or usage guarantees.

Bidders must demonstrate a minimum of three years of relevant experience with three verifiable references for similar services within the last three years. Assigned personnel require a minimum of two years of relevant experience and must be at least 18 years old. Background checks by the Texas Department of Public Safety are required for all personnel prior to work commencement, at contractor expense.

Insurance requirements include workers' compensation, commercial general liability ($1 million per occurrence / $2 million aggregate), commercial automobile liability ($1 million combined single limit), professional liability ($1 million), and umbrella liability ($1 million). HUB subcontracting plans are encouraged but not required. Responses must include completed Exhibits A, C, D, F, and any required addendum acknowledgments. Submission is via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or hand delivery or overnight mail with USB drive to 1100 W. 49th Street, Austin, Texas.