Wheelchair Accessible Vans

The Commonwealth of Kentucky Finance and Administration Cabinet, Office of Procurement Services, on behalf of the Office of Fleet Management, is issuing a Request for Bid (RFB 758 2600000256) for the procurement of six wheelchair-accessible vehicles across four line items. Line 1 consists of three fleet or base model minivans, each equipped with one wheelchair position and a powered rear ramp; Line 2 includes two fleet or base model shuttle buses with three wheelchair positions and power lifts each; Line 3 comprises one shuttle bus with three wheelchair positions and a minimum of eight seated passenger capacity; and Line 4 consists of one transit van with one wheelchair position and a minimum of seven seated passenger capacity. All vehicles must be fueled by gasoline, E-85, or hybrid-electric options, feature front and rear air conditioning and heating, automatic transmissions, and three key fobs per vehicle, with Bluetooth technology, cruise control, and white exterior color as preferred features. Delivery must be completed to 513 Barrett Street, Frankfort, Kentucky 40601 between 7:30 a.m. and 4:30 p.m., Monday through Friday, coordinated with David Fint at (502) 782-0109. Electronic bid submission through the Kentucky eProcurement system is mandatory, with the final extended deadline of December 15, 2025, at 1:30 p.m. ET (extended from the original December 5, 2025 closing date). Award will be made by individual line item on a best value basis using the following evaluation criteria: price (60 points), alternative fuel options (10 points), delivery timeframe (25 points), and warranty (5 points), with E-85 bidders receiving 10 points, hybrid-electric options receiving 7 points, and gasoline options receiving 5 points for fuel scoring. All pricing must be inclusive of delivery costs and exclude federal excise tax and Kentucky sales or use tax, with quotations remaining valid for a minimum of 60 calendar days following the bid due date.

Kentucky resident bidders are eligible for reciprocal preference equal to the preference given by nonresident bidders' states of origin, and qualified bidders receive significant preferences, including Kentucky Correctional Industries (20 percent of maximum points) and qualified nonprofits serving individuals with disabilities and Kentucky Industries for the Blind (15 percent of maximum points). Successful bidders must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with Automobile Liability Insurance of $1,000,000 combined single limit for delivery vehicles. Vendors must submit the Revenue Form 10A100 Kentucky Tax Registration Application and applicable certificates of authority prior to award and comply with all applicable state statutes related to employment, occupational safety, unemployment compensation, and workers' compensation. Payment will be made within 30 working days of invoice receipt and acceptance of goods in accordance with Kentucky Revised Statutes. The Commonwealth reserves the right to cancel the RFB if responses exceed available funding. The Commonwealth Buyer is Amy Monroe, reachable at (502) 564-4510 or Amy.Monroe@ky.gov, and no specific budget range has been disclosed in the solicitation documents.