Wheelchair Accessible Emergency Shelter

The Commonwealth of Kentucky, Department for Libraries and Archives, issued a Request for Quotation (RFQ 758 2300000167) on behalf of Elliott County for the procurement of one wheelchair accessible emergency shelter. The solicitation seeks one unit of an ESP Safety Shelter, Model Number SR114X84G or approved equal, designed to accommodate a minimum of 12 employees and provide protection up to EF5 tornado conditions. The shelter must feature a 37.5-inch sliding door opening that requires no additional space, be constructed of minimum 3/16-inch thick carbon steel with powder coat finish, include Grade 5 hardware or better, incorporate shielded air vents and multiple emergency exits, and function as a modular unit capable of deconstruction and relocation. The shelter is to be delivered to the Kentucky Department for Libraries and Archives at 300 Coffee Tree Road, Frankfort, Kentucky 40602-0537, with assembly to be performed by agency personnel. All delivery costs must be included in the bid price, and bidders proposing alternate brands or specifications must submit descriptive literature for equality verification. Evaluation will be conducted on a best value basis, with price accounting for 90 points and delivery time accounting for 10 points out of 100 total points, with the lowest-priced bidder receiving the maximum score and subsequent bidders scored proportionally. Vendors' written questions must be submitted by May 8, 2023, at 10:00 AM ET, with the bid closing date set for May 15, 2023, at 1:30 PM ET, and all proposed pricing must remain valid for a minimum of sixty calendar days after the bid due date.

Qualified bidders may receive additional scoring advantages, including Kentucky Correctional Industries (20 percent preference), Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities (15 percent preference each). Kentucky resident bidders receive reciprocal preference equal to the preference given by the nonresident bidder's home state. All bidders must complete, notarize, and submit required affidavits under Kentucky Revised Statutes (KRS) 45A.110 and 45A.115 attesting to compliance with state campaign finance laws and, for resident bidders, verification of authorization to transact business in Kentucky, filing of state corporate income taxes for one year prior to advertisement, payments to the Kentucky unemployment insurance fund, and maintenance of an active workers' compensation policy. Quotations must be submitted electronically through the Commonwealth eProcurement system with F.O.B. Destination Freight Prepaid and Allowed terms, and all prices must exclude Federal Excise Tax and Kentucky Sales or Use Tax. A one percent daily deduction from invoices applies for each day delivery is missed. The solicitation will be awarded as a Group All contract to a single vendor, and the budget or award value has not been specified in the available documentation.