Well Installation and Well Abandonment (WIIN24-02_W&WA)

The Commonwealth of Virginia Department of Health, on behalf of Campbell County, is soliciting competitive bids for Well Installation and Well Abandonment services under solicitation WIIN24-02_W&WA, with proposals due April 16, 2026. The procurement encompasses the installation of a new private water well and abandonment of an existing water supply well at 2061 Walnut Hollow Road, Lynchburg, VA 24503. The selected contractor must furnish all labor, supervision, equipment, tools, parts, supplies, and materials to construct a compliant private water well meeting Virginia Private Well Regulations and Bedford County Health Department specifications, including well pump installation, plumbing, and electrical work in accordance with the Virginia Uniform Statewide Building Code. The scope of work includes tree removal and site clearing, well disinfection, obtaining required inspections and completion reports (GW-2 and GW-5 forms), erosion and sediment control measures, site restoration, and proper abandonment of the existing drinking water supply well according to regulatory requirements. Bidders must submit detailed cost breakdowns providing an average cost-per-foot for 150 feet of well depth, with separate pricing for additional services including a per-foot rate for depths exceeding 150 feet and estimated total well depth; actual payment shall be based on verified depths from the GW-2 form and Health Department Record of Inspection. Required qualifications include Water Well System Provider Certification, proof of appropriate insurance coverage, compliance with Department of Professional and Occupational Regulations, and Class B contractor licensure (for contracts between $10,000 and $120,000). Bidders are encouraged to contact Angelica Cipara at angelica.cipara@vdh.virginia.gov to arrange an optional pre-bid site visit, and selected contractors must provide a signed Notice to Proceed within three business days of award notification and submit all subcontractor information within four weeks of contract signing or two weeks before work commencement.

Award shall be made to the lowest responsive and responsible bidder on a firm fixed-price basis, with preference designations available for DSBSD-certified micro businesses (for bids up to $10,000) and DSBSD-certified small businesses (for bids not exceeding $100,000), provided the agency determines the bid price is fair and reasonable. No specific incumbent vendors or current contractors are identified in the solicitation documents. The procurement is funded through American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF), and all subrecipients and contractors must comply with comprehensive ARPA funding compliance requirements including conflicts of interest policies, audit and financial management standards, equipment management protocols, monitoring and reporting obligations aligned with 2 CFR 200 standards, and mandatory quarterly SLFRF financial, performance, and compliance reporting. Contractors must invoice only for actual costs incurred and services performed, and all required documentation, including completion reports and inspection records from the Bedford County Health Department, must be submitted before invoicing; change orders and contract extensions require written VDH approval with extension requests due a minimum of two weeks before contract expiration. The specific budget or award value is not explicitly stated in the solicitation documents, but pricing shall be based on the contractor's bid for the estimated 150-foot well depth plus verified additional depths, with payment contingent upon completion verification and submission of all regulatory documentation to VDH_SWAP_Grant@vdh.virginia.gov.