Well Installation and Well Abandonment (WIIN-12_W&WA)

Pittsylvania County, Virginia, through the Virginia Department of Health (VDH), is procuring well installation and well abandonment services under solicitation WIIN-12_W&WA, with proposals due May 20, 2026. The procurement seeks a qualified contractor to construct a private water well and abandon an existing well at 236 Primitive Baptist Road W, Dry Fork, Virginia 24549. Deliverables include furnishing all labor, supervision, equipment, tools, parts, supplies, and materials necessary to complete tree removal and site clearing, construction of a Class III-C drilled well with minimum 20 feet of casing and 20 feet of grout, installation of well pumping and plumbing systems, well disinfection, abandonment of the existing supply well in accordance with Virginia Regulation 12 VAC 5-630-450, erosion and sediment control, and site restoration. Contractors must obtain all required permits, inspections, and compliance documentation from local and state authorities and submit detailed project timelines to VDH two weeks prior to work start or within four weeks after purchase order issuance, whichever is earlier. Qualified bidders must be certified water well system providers in compliance with Department of Professional and Occupational Regulations requirements, possess current proof of insurance meeting specified coverage limits, hold appropriate Virginia contractor licenses (Class A, B, or C based on contract value), and submit all required documentation within 24 business hours of VDH request or face non-responsive bid status. Bidders must submit a detailed cost breakdown based on a 150-foot well depth baseline with separate per-foot rates for additional depths, and invoicing occurs only after local health department inspection and issuance of a Record of Inspection with supporting documentation including GW-2 and GW-5 forms and laboratory results.

The Commonwealth of Virginia provides preference to DSBSD-certified micro businesses for bids up to $10,000 and certified small businesses for bids up to $100,000, provided the agency determines pricing is fair and reasonable. No specific incumbent vendor or current contractor information is identified in the solicitation documents. The contract will be awarded to the lowest responsive and responsible bidder meeting all technical and compliance requirements. Contractors must maintain Virginia business authorization throughout the contract term, register in the eVA electronic procurement system, and comply with all mandatory state contract requirements including non-debarment certification, drug-free workplace policies, workers' compensation insurance, and commercial general liability coverage of $1,000,000 per occurrence. Selected contractors must provide a signed Notice to Proceed within three business days of notification and complete preventive maintenance, required testing, inspection, and calibration services during the warranty period. The solicitation does not specify an explicit contract value or budget range; however, contractors should note that pricing thresholds determine applicable licensing requirements and set-aside eligibility, with the Commonwealth reserving the right to terminate contracts without penalty upon 60 days' written notice.