Well Installation and Well Abandonment in Luray, VA (WIIN24-01_W&WA)

Virginia, through the Virginia Department of Health (VDH) in partnership with Pittsylvania County, is procuring well installation and well abandonment services under contract opportunity WIIN24-01_W&WA, with a due date of April 14, 2026. The scope of work, located at 358 Lauck Lane in Luray, Virginia, requires contractors to furnish all labor, supervision, equipment, tools, and materials necessary to construct a private water well in compliance with Virginia Private Well Regulations (12VAC5-630-10 et seq.), perform spring abandonment, clear and remove trees from the site, install a minimum of 50 feet of casing and grout per Page County Department Well Construction Permit #139-WW-20658, provide well pump and plumbing services through licensed subcontractors, disinfect the well and plumbing system, obtain final health department compliance inspections, and implement erosion and sediment control measures. Contractors must hold Virginia Department of Professional and Occupational Regulations (DPOR) Water Well System Provider Certification, maintain appropriate Virginia contractor licensing throughout the contract term, and provide proof of insurance including workers' compensation, employer's liability of $100,000, and commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate with the Commonwealth as additional insured. The initial bid must provide an average cost per foot of depth for 150 feet as an estimate, with contractors paid only for actual depth drilled as verified on inspection documents; additional depth beyond 150 feet must be quoted separately at a per-foot rate. Required deliverables include comprehensive as-built drawings, wiring diagrams, maintenance manuals, parts lists, equipment warranties, completion reports (GW-2 and GW-5), water test results, and Records of Inspection from the local health department prior to invoicing. Selected bidders must submit a signed Notice to Proceed within three business days of notification and provide estimated project start and end dates within two weeks prior to work initiation. All work must comply with Virginia Department of Environmental Quality (DEQ) standards, local ordinances, and the Construction Terms and Conditions and Special Terms and Conditions established by the Commonwealth, with a one-year guarantee period from final project acceptance during which the contractor must correct defects at no cost to the owner.

The Commonwealth reserves award rights to Virginia Department of Small Business and Supplier Diversity (DSBSD)-certified micro businesses for bids up to $10,000 and small businesses for bids up to $100,000 if determined fair and reasonable; otherwise, the contract will be awarded to the lowest responsive and responsible bidder. Contractors must register and participate in the eVA Internet e-procurement solution, with vendor transaction fees of one percent capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. All contractors must comply with ARPA (American Rescue Plan Act) funding requirements, including conflicts of interest management, audit and financial management standards, equipment procurement controls, and comprehensive quarterly reporting requirements within 30 days of each quarter end documenting construction timelines, operational initiation dates, NPDES permit numbers, and labor documentation for projects exceeding $10 million. Proposals submitted remain valid for sixty days unless withdrawn in writing, and the Commonwealth reserves the right to cancel and terminate the contract in whole or in part without penalty upon sixty days written notice. No specific incumbent vendor or current contractor information is identified in the contract documentation. Bidders are encouraged to conduct a pre-bid site visit, which can be arranged with Angelica Cipara at angelica.cipara@vdh.virginia.gov, and clarification requests must be submitted no later than five working days before the April 14, 2026 due date.