Well Inspection/Maintenance

The Town of Edgartown, located in Dukes County, Massachusetts, is soliciting bids for a well inspection and maintenance project at the Quenomica Well, situated at 58 Kavanagh Way. The procurement is an Invitation for Bids (IFB) that requires a comprehensive service encompassing mobilization, pump and motor removal, video inspection, steam cleaning, pump/motor reinstallation, flow meter inspection/cleaning, and testing. Contractors must provide a detailed report and cost estimate for any necessary repairs following the inspection. The bid submission deadline is December 12, 2024, at 12:00 PM, with bidders able to submit via hand delivery to the Town Hall dropbox, USPS mail, or UPS/FedEx. The procurement requires strict compliance with Massachusetts General Laws Chapter 149, Sections 26 and 27, which mandate adherence to Prevailing Wage Rates. Contractors must be prepared to conduct a thorough assessment of the well infrastructure and provide comprehensive documentation of their findings and recommended interventions.

The Town actively encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), indicating a commitment to diverse vendor participation. Interested bidders can obtain bid documents electronically or in hard copy by contacting the procurement office at 508-627-6127 or emailing jsmyth@edgartown-ma.us. While a specific budget range is not explicitly stated, the procurement allows for potential future repair work, which will be subject to Town approval and discretionary funding. The Town reserves the right to reject any or all bids, providing flexibility in the selection process. No incumbent vendor information is provided in the available documentation, and there are no specific restrictions on organizational types beyond the standard compliance requirements for public sector contracts in Massachusetts. Potential bidders should be prepared for a comprehensive evaluation process that will likely consider technical capability, compliance with prevailing wage laws, and the thoroughness of the proposed inspection and reporting methodology.