Well Field Pump, Motor, Electric Cables and Service Contract

The City of Amarillo, Texas is soliciting bids for a comprehensive Well Field Pump, Motor, Electrical Cables and Service Contract (Bid No. BVB 401-26 JLO) covering water well infrastructure in Potter and Carson County. The procurement seeks motors, pumps, electrical cables, and related services, with specific requirements for water-cooled electrical submersible motors ranging from 100HP to 300HP, submersible multi-stage pumps for potable water, and associated electrical cables. The contract will be awarded for a one-year term with options for four additional one-year extensions, and will automatically renew unless either party provides 30-day written notice to terminate. Evaluation of bids will utilize a 100-point scoring matrix, with purchase price weighted at 40 points, and additional criteria including bidder reputation (15 points), goods/service quality (15 points), meeting city needs (10 points), past relationship with the city (10 points), and delivery time (10 points). The bid closing is scheduled for December 4, 2025, at 3:00 P.M., with a mandatory pre-proposal conference on November 20, 2025, at 10:00 am. Contractors must provide detailed technical specifications, motor and pump data sheets, and meet specific industry standards for water well equipment.

The contract includes a local preference consideration policy under Section 271.9051 of the Texas Local Government Code, which allows vendors with a principal place of business within Amarillo city limits to be awarded the contract if their bid is within 5% of the lowest bid from a non-local vendor. The total contract value is not to exceed $725,000.00, with specific technical requirements for approved motor and pump brands including Franklin Electric Motors, Grundfos Electric Motors, Grundfos Pumps, Gould's Pumps, and Flowserve Pumps. Vendors must comply with various requirements, including submission of a Conflict of Interest Questionnaire, providing necessary documentation within 10 calendar days of award, and adhering to the City's Excluded Parties List. The procurement includes tax exemptions for materials incorporated into the project, and bidders must certify compliance with regulations such as not being suspended or debarred by federal agencies, not conducting business with specific countries, and not discriminating against firearm or energy companies. The City reserves the right to accept or reject any proposals and will award the contract to the bidder providing the best overall value.